How do I invoice a yoga studio for the classes I taught?

Invoice on the studio's pay cycle and list every class in the period on one invoice, one row per class with the date, class, duration and rate. Mark cover classes, list workshops at their agreed fee, and write your agreed rates in the notes. If your pay depends on attendance, note the headcount and show how you worked out the amount.

How should I invoice a package of private sessions?

Invoice the package before the first session, stating the number of sessions, the price and any expiry date your terms set. Keep a count of sessions used and show the number remaining on later invoices so there's no dispute about what's left.

Can I charge for late cancellations or no-shows?

If your written policy says so and the client had it before booking. Show the fee on its own line with the date of the missed session. For studio classes, follow what your agreement with the studio says about cancellations.

Does sending invoices make me an independent contractor?

No. In the US, the IRS looks at the whole relationship, especially whether the studio has the right to direct and control how you work, and the Department of Labor has its own guidance under the Fair Labor Standards Act. States and other countries have their own rules. If you're unsure, check with your state agencies or an adviser.

Should I send a private client an invoice or a receipt?

An invoice if you're asking them to pay; a receipt if they've already paid. If they pay at or before the session, give them a receipt.

Do I need to charge sales tax on yoga classes?

It depends on where you teach. Check with your state or local tax agency before charging tax. The template has a tax line but doesn't assume a rate.

Which format should I download?

Use the PDF for a blank form you print and fill in by hand. Use Word or Excel to type the invoice: both have sample values you overwrite. The Excel file works out line amounts, subtotals and the amount due with formulas, and sales tax from a rate cell that starts at 0%.

Can I send yoga invoices with Billed instead?

Yes. Billed can send recurring invoices on a schedule you set, such as weekly or monthly, accept card and PayPal payments on invoices through Stripe or PayPal, and send automatic reminders for overdue invoices. No credit card is required to start the free trial.

Yoga Teacher Invoice Template for Classes and Private Sessions

Q: What should a yoga teacher invoice include?

Your details, an invoice number, the invoice date, the teaching period, payment terms and the due date. Then who you're billing, and one row per class with its date, class name, duration and rate, including workshops and cover classes. Put private sessions in their own section, then tax where it applies, the amount due, how to pay and a note of the rates you agreed.

Bill a studio for the classes, workshops and private sessions you taught in a month, or adapt it for a gym or private client, with a yoga class invoice in PDF, Word and Excel

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Quick answer:A yoga teacher invoice asks a studio, gym or private client to pay for classes and sessions you taught. It should show who is billed, the teaching period, one row per class with its date, class name, duration and rate (including workshops and cover classes), any private sessions as a separate section, tax where it applies, the amount due, the due date and how to pay. This page has a free yoga class invoice, set up for a teacher billing a studio, as a blank print-and-fill PDF and as Word and Excel files with sample values. Agree your pay basis and cancellation policy in writing first. Sending an invoice doesn't settle whether you're a contractor or an employee; in the US the IRS and Department of Labor look at the whole working relationship.

YOGA TEACHING INVOICE

Teacher

Name:: Alex Example
Address:: 15 Example Terrace, Sampletown
Phone / email:: [Phone or email]
Tax ID:: [Tax ID, if applicable]

Invoice details

Invoice no.:: YT-1025
Invoice date:: 31 Oct 2026
Teaching period:: 1-31 Oct 2026
Payment terms:: Net 14
Due date:: 14 Nov 2026

Bill to

Studio:: Example Yoga Studio
Contact:: Studio manager
Address:: 50 Sample Street, Sampletown
Email:: [Accounts email]

Classes taught

Class: Vinyasa flowAmount: 45.00
Date:
2 Oct 2026
Duration:
60 min
Qty:
1
Rate:
45.00
Class: Gentle yogaAmount: 50.00
Date:
7 Oct 2026
Duration:
75 min
Qty:
1
Rate:
50.00
Class: Vinyasa flowAmount: 45.00
Date:
9 Oct 2026
Duration:
60 min
Qty:
1
Rate:
45.00
Class: Gentle yogaAmount: 50.00
Date:
14 Oct 2026
Duration:
75 min
Qty:
1
Rate:
50.00
Class: Gentle yoga (cover)Amount: 50.00
Date:
21 Oct 2026
Duration:
75 min
Qty:
1
Rate:
50.00
Class: Vinyasa flowAmount: 45.00
Date:
23 Oct 2026
Duration:
60 min
Qty:
1
Rate:
45.00
Class: Beginners' workshopAmount: 120.00
Date:
28 Oct 2026
Duration:
120 min
Qty:
1
Rate:
120.00

Classes taught: line items
Date	Class	Duration	Qty	Rate	Amount
2 Oct 2026	Vinyasa flow	60 min	1	45.00	45.00
7 Oct 2026	Gentle yoga	75 min	1	50.00	50.00
9 Oct 2026	Vinyasa flow	60 min	1	45.00	45.00
14 Oct 2026	Gentle yoga	75 min	1	50.00	50.00
21 Oct 2026	Gentle yoga (cover)	75 min	1	50.00	50.00
23 Oct 2026	Vinyasa flow	60 min	1	45.00	45.00
28 Oct 2026	Beginners' workshop	120 min	1	120.00	120.00

Classes subtotal405.00

Private sessions

Session: Private session, studio clientAmount: 80.00
Date:
12 Oct 2026
Duration:
60 min
Qty:
1
Rate:
80.00
Session: Private session, studio clientAmount: 80.00
Date:
26 Oct 2026
Duration:
60 min
Qty:
1
Rate:
80.00

Private sessions: line items
Date	Session	Duration	Qty	Rate	Amount
12 Oct 2026	Private session, studio client	60 min	1	80.00	80.00
26 Oct 2026	Private session, studio client	60 min	1	80.00	80.00

Private sessions subtotal160.00

Subtotal: 565.00
Sales tax, if applicable (0%): 0.00
Amount due: 565.00

How to pay

Accepted methods:: Bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice no. YT-1025

Notes

Rates are as agreed with the studio: 45.00 per 60-minute class, 50.00 per 75-minute class, 120.00 per workshop.
The 21 Oct class covered another teacher's class at the studio's request.

Thank you. Please quote the invoice number with your payment.

Yoga class invoice (teacher to studio): sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Teacher details with an optional tax ID; Bill to the studio, a contact, address and accounts email

Invoice no., invoice date, teaching period, payment terms and due date

Classes taught log: date, class, duration, quantity, rate and amount, including workshops and cover classes

Separate private sessions section for one-to-one sessions booked through the studio, each with its own subtotal

Subtotal, "Sales tax, if applicable" and amount due, plus notes for your agreed rates

Blank print-and-fill PDF, plus Word and Excel with sample values; Excel calculates the totals

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

YOGA TEACHING INVOICE

Teacher

Name:: Alex Example
Address:: 15 Example Terrace, Sampletown
Phone / email:: [Phone or email]
Tax ID:: [Tax ID, if applicable]

Invoice details

Invoice no.:: YT-1025
Invoice date:: 31 Oct 2026
Teaching period:: 1-31 Oct 2026
Payment terms:: Net 14
Due date:: 14 Nov 2026

Bill to

Studio:: Example Yoga Studio
Contact:: Studio manager
Address:: 50 Sample Street, Sampletown
Email:: [Accounts email]

Classes taught

Class: Vinyasa flowAmount: 45.00
Date:
2 Oct 2026
Duration:
60 min
Qty:
1
Rate:
45.00
Class: Gentle yogaAmount: 50.00
Date:
7 Oct 2026
Duration:
75 min
Qty:
1
Rate:
50.00
Class: Vinyasa flowAmount: 45.00
Date:
9 Oct 2026
Duration:
60 min
Qty:
1
Rate:
45.00
Class: Gentle yogaAmount: 50.00
Date:
14 Oct 2026
Duration:
75 min
Qty:
1
Rate:
50.00
Class: Gentle yoga (cover)Amount: 50.00
Date:
21 Oct 2026
Duration:
75 min
Qty:
1
Rate:
50.00
Class: Vinyasa flowAmount: 45.00
Date:
23 Oct 2026
Duration:
60 min
Qty:
1
Rate:
45.00
Class: Beginners' workshopAmount: 120.00
Date:
28 Oct 2026
Duration:
120 min
Qty:
1
Rate:
120.00

Classes taught: line items
Date	Class	Duration	Qty	Rate	Amount
2 Oct 2026	Vinyasa flow	60 min	1	45.00	45.00
7 Oct 2026	Gentle yoga	75 min	1	50.00	50.00
9 Oct 2026	Vinyasa flow	60 min	1	45.00	45.00
14 Oct 2026	Gentle yoga	75 min	1	50.00	50.00
21 Oct 2026	Gentle yoga (cover)	75 min	1	50.00	50.00
23 Oct 2026	Vinyasa flow	60 min	1	45.00	45.00
28 Oct 2026	Beginners' workshop	120 min	1	120.00	120.00

Classes subtotal405.00

Private sessions

Session: Private session, studio clientAmount: 80.00
Date:
12 Oct 2026
Duration:
60 min
Qty:
1
Rate:
80.00
Session: Private session, studio clientAmount: 80.00
Date:
26 Oct 2026
Duration:
60 min
Qty:
1
Rate:
80.00

Private sessions: line items
Date	Session	Duration	Qty	Rate	Amount
12 Oct 2026	Private session, studio client	60 min	1	80.00	80.00
26 Oct 2026	Private session, studio client	60 min	1	80.00	80.00

Private sessions subtotal160.00

Subtotal: 565.00
Sales tax, if applicable (0%): 0.00
Amount due: 565.00

How to pay

Accepted methods:: Bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice no. YT-1025

Notes

Rates are as agreed with the studio: 45.00 per 60-minute class, 50.00 per 75-minute class, 120.00 per workshop.
The 21 Oct class covered another teacher's class at the studio's request.

Thank you. Please quote the invoice number with your payment.

Yoga class invoice (teacher to studio)

A monthly invoice from a freelance yoga teacher to a studio: a log of classes taught with date, class, duration and rate, a workshop, and private sessions booked through the studio.

A request for payment — shows the amount due

Download

Who sends a yoga teacher invoice

Yoga teachers who work for themselves send invoices to the studios, gyms, offices and community centers they teach for, and to private clients. The invoice lists the classes or sessions taught in a period, what each one costs, the total owed, and when and how you'd like to be paid.

If a studio has you on its payroll, you don't invoice it; you're paid through payroll. Whether you should be treated as a contractor or an employee is a legal question, covered further down. Sending an invoice doesn't decide it.

An invoice asks for payment. A receipt confirms a payment has arrived. If a private client pays at the start of a session, give them a receipt. The service receipt template works for that.

What's on the yoga class invoice

The sample is a monthly invoice from a freelance teacher to a studio. It has:

Your details: name, address, phone or email, and a tax ID if you use one
Invoice details: invoice number, invoice date, the teaching period it covers, payment terms (Net 14 in the sample) and the due date
Bill to: the studio, a contact, its address and an accounts email
Classes taught: one row per class with the date, the class, its duration, the quantity and the rate. Workshops and cover classes go here too, with a subtotal.
Private sessions: one-to-one sessions the studio booked for you, in their own section with their own subtotal, so they don't get mixed up with classes
Subtotal, a "Sales tax, if applicable" line and the amount due
How to pay: accepted methods, account name, placeholders for your bank details and the payment reference
Notes: the rates you agreed with the studio and anything the studio should know, such as which class was a cover

Invoicing a studio for classes taught

Agree the pay basis with the studio in writing before you teach. It might be a flat rate per class, an hourly rate, or pay that depends on how many students attend. Whatever you agree, the invoice should make it easy to check:

One row per class. Give the date, the class name or style, the duration and the rate. The studio can then match each row to its schedule. If your rate depends on class length, as in the sample (one rate for 60-minute classes, another for 75 minutes), write the agreed rates in the notes.
Pay by headcount. If part of your pay depends on attendance, note the number of students in the class description and show how the amount was worked out.
Cover classes and workshops. When you sub for another teacher, mark the class as a cover and say whose class it was or that the studio asked you to cover it, so the studio pays the right person. List a workshop as its own row at its agreed fee.
Your billing cycle. Invoice on the studio's pay cycle, for example weekly, every two weeks or monthly, and list every class in that period on one invoice.
Canceled classes. If the studio cancels a class, follow what your agreement says. Bill it if the agreement provides for that, or leave it off and don't reword it as something else.

Private sessions, packages and class passes

The template's private sessions section is for one-to-one sessions the studio booked for you and pays you for. For clients who book you directly, send them a separate invoice with their name under "Bill to", so studio pay and your own clients' payments stay apart. Bill private sessions per session: the date, the length, the rate and whether it was in person or online. If you travel to the client, add any travel charge you've agreed as its own line.

If you sell a package of private sessions, invoice it before the first session. State how many sessions it includes, the package price and any expiry date your terms set, and keep a count of sessions used. Show the sessions remaining on later invoices so you and the client agree on what's left.

Class passes and memberships sold by a studio are the studio's billing to its students, not yours. If you run your own classes and sell your own passes, the same approach applies as for packages: invoice the pass, state what it covers and when it expires, and give a receipt when it's paid.

Cancellations and no-shows

Your cancellation policy is a business decision. Choose the notice period and any fee, and give it to clients in writing before their first session. If you charge a late-cancellation or no-show fee, put it on its own line with the date of the missed session, so the client can see what it's for. For studio work, cancellations by either side should follow your agreement with the studio.

Contractor or employee?

An invoice doesn't make you an independent contractor. In the US, the IRS says the key is the whole relationship, especially how far the business has the right to direct and control the work. It groups the evidence into behavioral control, financial control and the type of relationship. If status is unclear, the business or the worker can ask the IRS to decide it on Form SS-8.

For minimum wage and overtime, the US Department of Labor says employers are responsible for determining whether a worker is an employee under the Fair Labor Standards Act. States can have their own tests for tax and labor purposes, and other countries have their own rules. If you're unsure where you stand with a studio, check with your state agencies or get professional advice.

Payment terms and tax

Due date. Agree payment terms with each studio and print the due date on every invoice. For private clients, you might ask for payment before or at the session, or for packages before the first session.
Late fees. Charge them only if your written terms say so, and check that local rules allow them.
Tax. Whether sales tax applies to yoga instruction depends on where you work. Check with your state or local tax agency before filling in the tax line. The template doesn't assume a rate.
Payment details. List the methods you accept, and keep a copy of every invoice for your own records.

How to fill in the template

Add your details (and tax ID, if you use one), the invoice number, the invoice date, the teaching period, your payment terms and the due date.
Fill in Bill to with the studio's name, contact, address and accounts email. Add any reference number the studio gave you.
List each class taught: date, class, duration, quantity and rate. Include workshops and cover classes.
Add private sessions booked through the studio in their own section.
Check the amounts. In the Excel file, the line amounts, both section subtotals, the subtotal and the amount due are calculated by formulas, and sales tax comes from a percentage cell that starts at 0%. In Word or on the PDF, add them up yourself.
Set the tax rate to match your local rules, write your agreed rates in the notes, add your payment details, then send the invoice and keep a copy.

The PDF is a blank form to print and fill in by hand. The Word and Excel files have the same layout with sample values filled in, so you can overwrite them each pay period.

Related templates

Gym invoice for memberships and personal training
Massage therapist invoice for session-based work
Teaching invoice for lessons and tutoring
Hourly invoice for work billed by the hour
All invoice templates

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What's included in this invoice template

Who you're billing	How it's usually priced	What to show on the invoice
Studio or gym (regular classes)	Per class, per hour or by headcount, as agreed	One row per class: date, class, duration, rate; cover classes marked
Corporate or community class	Per class or a flat fee for a series	Dates, class, duration, rate; client's reference or PO
Private client (single session)	Per session	Date, length, location or online, rate
Private client (package)	Package price, invoiced up front	Number of sessions, package price, expiry if your terms set one, sessions remaining
Late cancellation or no-show	Fee set by your written policy	Its own line with the date of the missed session

When this isn't for you

If a studio pays you through its payroll, you don't need to invoice it. If a client has already paid, give them a receipt instead. If you're selling class passes or memberships to many students, a booking or membership system may track them better than individual invoices.