Invoicing Software for Moving Companies

FMCSA, the US federal agency for interstate moves, says on its Tips for a Successful Move page (last updated October 8, 2026): "The estimate should clearly describe, in writing, all charges for services the mover will perform." In Billed, build the estimate from your saved services and materials: Billed's features page says you can "Save products and services in Billed App and pull these products quickly in your invoices." Billed's estimating page says you can "customize units and quantities for each product," so crew hours, boxes and cartons each show as a line with a quantity and a price.

Billed's estimating page says "You can send them estimates via a link or email," and Billed's features page says "your clients can approve or reject your estimates online." After the move, convert the approved estimate: Billed's help center says the convert option takes you to the invoice, and "You can add and edit any information here." Update the crew hours and the materials to what was used, then send the invoice.

These are sample figures, not suggested rates. A customer books a local move. The estimate shows a crew of 3 movers with a truck at 165.00 an hour for 4 hours, 660.00; 20 medium boxes at 3.50, 70.00; and 2 wardrobe cartons at 15.00, 30.00. The estimate total is 760.00, and the customer approves it online.

The move takes 4.25 hours. The company converts the estimate to an invoice and changes the crew line to 4.25 hours, 701.25. The materials are unchanged, so the invoice total is 801.25.

The customer pays by card from the invoice's pay button. The sample leaves out sales tax; whether moving services or materials are taxable depends on your state, so check with it.

For interstate moves, FMCSA's Steps to Select a Mover page (last updated November 4, 2024) calls the limit on non-binding estimates "the 110 percent rule": movers "are required by law to deliver your goods for no more than 10% above the price of a" non-binding estimate. FMCSA's Liability & Protection page (last updated November 4, 2024) says: "Under Federal law, interstate movers must offer two different liability options referred to as valuation coverage: Full Value Protection and Released Value." Of Released Value, it says "the mover is responsible for no more than 60 cents per pound per article."

Put the customer's valuation choice and your other terms in the invoice's additional notes: Billed's help center says "You can also add any terms and conditions in this section."

For moves within one state, the same Liability & Protection page says: "Each state may have its own rules and regulations governing moves within the state." This page doesn't cover licensing, tariffs or your obligations as a mover; check them with FMCSA, your state and a lawyer.

For monthly storage, use a recurring invoice. Billed's invoice software page says you "Choose the billing frequency (daily, weekly, monthly or yearly) and how many invoices to send, or keep sending until you stop."

For a fixed-price move paid in parts, such as a booking payment and a balance on moving day, Billed's help center says "A payment schedule lets you add a payment plan to the invoices." The same article says to "Fill out the payment amount and due date of each payment," and that "the sum of all the payments should be equal to the total balance of the invoice."

Billed's invoice software page says: "Connect Stripe and each invoice gets a pay button for card payments, or connect PayPal to add a PayPal option." It also says: "When a client pays by check or cash, record it as an offline payment so all your income is in one place." and "After a client pays, you can send them a payment receipt."

Billed's time tracking page says: "Billed works in a web browser, so you and your team can log time from a phone, a tablet or a computer." It also says: "Invite teammates, accountants and contractors to your Billed account and grant them permissions, so the whole team tracks its time in one place."