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Hourly Invoice Template

An hourly invoice for billing dated time entries, each with the task, decimal hours and rate, plus how to convert minutes into decimal hours, in PDF, Word and Excel

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Quick answer:An hourly invoice bills a client for time worked at an hourly rate. The template on this page lists dated time entries, each with the task, the hours as a decimal, the rate and the amount, then a subtotal, sales tax if it applies and the amount due for the billing period. Minutes must be converted before you multiply: decimal hours = hours + minutes ÷ 60, so 2 hours 15 minutes is 2.25 hours and 1 hour 20 minutes is about 1.33 hours, not 1.20. Unlike a timesheet, which records start and end times, the invoice shows only what the client pays for. It comes as a blank PDF form plus Word and Excel files with a sample billing period; the Excel file calculates the amounts and totals.

INVOICE

From

Name or business:
Example Bookkeeping Services
Address:
27 Example Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
HR-2207
Invoice date:
Nov 23, 2026
Payment terms:
Net 15
Due date:
Dec 8, 2026
Billing period:
Nov 9-20, 2026

Bill to

Company:
Example Florist LLC
Attention:
Avery Example
Address:
5 Sample Road, Sampletown
Email:
[Email]

Time entries

  • Task: Bank and card reconciliation for OctoberAmount: 146.25
    Date:
    Nov 9
    Hours:
    2.25
    Rate:
    65.00
  • Task: Payroll setup for 2 new employeesAmount: 97.50
    Date:
    Nov 11
    Hours:
    1.5
    Rate:
    65.00
  • Task: Monthly reports and notesAmount: 243.75
    Date:
    Nov 16
    Hours:
    3.75
    Rate:
    65.00
  • Task: Call with the owner about cash flowAmount: 32.50
    Date:
    Nov 18
    Hours:
    0.5
    Rate:
    65.00
  • Task: Vendor bills and filingAmount: 130.00
    Date:
    Nov 20
    Hours:
    2
    Rate:
    65.00
Subtotal
650.00
Sales tax, if applicable (0%)
0.00
Amount due
650.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice HR-2207

Time notes

  • Hours are in decimals: 0.25 is 15 minutes, 0.5 is 30 minutes and 0.75 is 45 minutes.
  • 10 hours in this period at 65.00 an hour.
  • Detailed notes for each entry are available on request.

Please quote the invoice number with your payment.

Hourly time invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Invoice details with payment terms, due date and billing period
Bill to with company, attention, address and email
Time entries: date, task, decimal hours, rate and amount on each row
A rate cell on every row, so different work can carry different rates
"Sales tax, if applicable" rate cell starting at 0%, and the amount due
Time notes for the decimal-hours rule, total hours and detailed notes on request
Blank PDF, plus Word and Excel files with a sample period; the Excel file calculates each amount and the totals

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Hours" × "Rate". The subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

INVOICE

From

Name or business:
Example Bookkeeping Services
Address:
27 Example Street, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
HR-2207
Invoice date:
Nov 23, 2026
Payment terms:
Net 15
Due date:
Dec 8, 2026
Billing period:
Nov 9-20, 2026

Bill to

Company:
Example Florist LLC
Attention:
Avery Example
Address:
5 Sample Road, Sampletown
Email:
[Email]

Time entries

  • Task: Bank and card reconciliation for OctoberAmount: 146.25
    Date:
    Nov 9
    Hours:
    2.25
    Rate:
    65.00
  • Task: Payroll setup for 2 new employeesAmount: 97.50
    Date:
    Nov 11
    Hours:
    1.5
    Rate:
    65.00
  • Task: Monthly reports and notesAmount: 243.75
    Date:
    Nov 16
    Hours:
    3.75
    Rate:
    65.00
  • Task: Call with the owner about cash flowAmount: 32.50
    Date:
    Nov 18
    Hours:
    0.5
    Rate:
    65.00
  • Task: Vendor bills and filingAmount: 130.00
    Date:
    Nov 20
    Hours:
    2
    Rate:
    65.00
Subtotal
650.00
Sales tax, if applicable (0%)
0.00
Amount due
650.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice HR-2207

Time notes

  • Hours are in decimals: 0.25 is 15 minutes, 0.5 is 30 minutes and 0.75 is 45 minutes.
  • 10 hours in this period at 65.00 an hour.
  • Detailed notes for each entry are available on request.

Please quote the invoice number with your payment.

Hourly time invoice

An invoice for time billed by the hour: dated time entries with the task and decimal hours at an hourly rate, a tax rate cell and the amount due.

A request for payment — shows the amount due

Download

What an hourly invoice is for

An hourly invoice bills a client for time you've worked, at an hourly rate. Each line is a dated time entry: what you did and how long it took, in hours. The invoice adds up the entries for the billing period and ends with the amount due and a due date.

What's on the hourly invoice

  • From: your name or business, address and phone or email
  • Invoice details: invoice number, invoice date, payment terms, due date and billing period
  • Bill to: the company, who to send it to ("Attention"), the address and email
  • Time entries: one row per entry, with "Date", "Task", "Hours", "Rate" and "Amount"
  • Totals: "Subtotal", "Sales tax, if applicable" with its rate, and "Amount due"
  • How to pay: accepted methods, account name, bank details and a payment reference, with placeholders for your own details
  • Time notes: how the hours are written, the total hours for the period, and that detailed notes are available on request

The sample is a bookkeeper billing a florist for Nov 9 to 20, 2026:

  • Nov 9: bank and card reconciliation for October, 2.25 hours, 146.25;
  • Nov 11: payroll setup for 2 new employees, 1.5 hours, 97.50;
  • Nov 16: monthly reports and notes, 3.75 hours, 243.75;
  • Nov 18: a call with the owner about cash flow, 0.5 hours, 32.50;
  • Nov 20: vendor bills and filing, 2 hours, 130.00.

That's 10 hours at 65.00 an hour, a subtotal of 650.00. With sales tax at 0%, 650.00 is due on Net 15 terms, by Dec 8, 2026. The rate is a sample figure, not a market rate.

Hours and minutes in decimals

The "Hours" column takes decimal hours, because the amount is hours × rate. Minutes have to be converted first: decimal hours = hours + minutes ÷ 60. The sample's first time note gives the quarter hours: "0.25 is 15 minutes, 0.5 is 30 minutes and 0.75 is 45 minutes."

A worked example at the sample's rate of 65.00 an hour:

  • 2 h 15 min: 15 ÷ 60 = 0.25, so 2.25 hours, which bills 146.25.
  • 1 h 30 min: 30 ÷ 60 = 0.5, so 1.5 hours, which bills 97.50.
  • 1 h 20 min: 20 ÷ 60 = 0.333…, so 1.33 hours, which bills 86.45.

The mistake to avoid is typing the minutes straight in as decimals. 1 h 20 min is not 1.20 hours: at 65.00, 1.20 hours bills 78.00, which undercharges by 8.45 against 1.33 hours.

Minutes that don't divide evenly, such as 20, give a long decimal. 1.333… hours × 65.00 is 86.67, while the rounded 1.33 bills 86.45. Decide how you round, for example to two decimals or to the nearest quarter hour, then use the same rule on every entry and say so in your agreement or the time notes. Whether you bill in 15-minute or 6-minute steps, or have a minimum per entry, is a term to agree with the client before you start.

Writing useful time entries

  • Date each entry, so the client can match it to their calendar and emails.
  • Name the task in words the client recognizes: "Payroll setup for 2 new employees" says more than "admin".
  • Keep one task per row. If you worked on two things in one day, give each its own row and hours.
  • Keep your detailed log. The sample's last note says "Detailed notes for each entry are available on request." Send them if the client asks about a line.

Each row has its own rate cell, so you can bill different work at different rates on one invoice, such as a lower rate for travel time if you've agreed one. If all your time is at one rate, the rate is the same on every row, as in the sample.

Hourly invoice or timesheet?

A timesheet records the time; an invoice asks for payment for it. This invoice keeps only what the client needs to pay: the date, task, decimal hours, rate and amount for each entry.

When to send the invoice

Send it at the end of each billing period you've agreed with the client, such as every two weeks or monthly, or when a short job is finished. Print the billing period on every invoice, so the client knows which dates it covers, and start the next invoice the day after. The sample's period is Nov 9 to 20, with the invoice dated Nov 23.

Sales tax

The "Sales tax, if applicable" line starts at 0%. In the Excel file it applies to the whole subtotal. Whether your services are taxable depends on what you do and where you work, so check with the tax agency there, then set the rate.

How to fill in the template

  1. Add your details, then the invoice number, invoice date, payment terms, due date and billing period.
  2. Enter the client under "Bill to", with the person to send it to.
  3. Add one row per time entry: the date, the task, the decimal hours and the rate.
  4. Set the sales tax rate, or leave it at 0%.
  5. Update the time notes with the total hours and rate for the period, replace the placeholders in "How to pay" with your own details, and send the invoice.

The PDF is a blank form for filling in by hand. The Word and Excel files have the same layout with the sample filled in, for you to overwrite.

In the Excel file:

  • each amount is "Hours" × "Rate", the subtotal adds up the amounts, and the tax and amount due are formulas;
  • the time entries table has ten rows, five of them blank after the sample. For more entries, insert rows inside the table and copy the amount formula into them, so the subtotal includes them;
  • to leave out tax, set its rate to 0% rather than deleting the row, because the amount due refers to it;
  • the hours must be decimals. Convert minutes before you type them in, as shown above.

In Word or on the PDF, work out the amounts yourself.

For a general layout rather than an hourly one, see the invoice templates for Word, for Excel, as a PDF, for Google Docs and for Google Sheets, the blank invoice template, or browse all invoice templates.

Billing hours in Billed

If you track your time in Billed, create an hourly rate project and set its hourly rate: Billed tracks the charge for each task as you log it, and from the project dashboard you can invoice one task or several at once. You can also create timesheets from your tracked time and export them to share with a client. Clients can pay online by card or PayPal, and Billed can send automatic reminders for overdue invoices.

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What's included in this invoice template

Hourly Timesheet
Where This page Google Sheets page
Row Date, task, hours Adds start, end
Sample hours 10 at 65.00 13.75 at 55.00
Due 650.00 756.25

When this isn't for you

If your client wants start and end times for each work session, use the hourly timesheet invoice on the Google Sheets invoice template page. If you charge a fixed fee for a project or package rather than hours, a consulting or career coaching invoice fits better. To ask for payment before the work, send a retainer or deposit invoice.

How To Send Invoices With Billed

Billed lets you send invoices by email or link, take card and PayPal payments on them, and send payment reminders.

1

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2

Create Your Invoice

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3

Send It and Follow Up

Email the invoice or share its link. Connect Stripe or PayPal to accept card and PayPal payments on it, and send payment reminders.

Frequently Asked Questions

Common questions about this invoice template.

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