Invoicing Software for Musicians, DJs & Music Producers

This page is for producers, mix and mastering engineers and recording studios that bill artists, bands and labels for their work. The U.S. Bureau of Labor Statistics (page last modified August 27, 2026) says "Broadcast, sound, and video technicians set up, operate, and maintain the electrical equipment for media programs," and that they "typically work indoors in radio, television, movie, and recording studios." Its Occupational Outlook Handbook lists 136,600 jobs in that occupation in 2025.

The invoices here cover your own work: studio time, production, mixing and mastering. Royalties, producer points, advances, sync licensing, union scale and who owns a recording depend on your contracts, so ask an entertainment lawyer or an accountant about those.

For sessions billed by the hour, Billed's time tracking page says: "Create an hourly rate project, set its hourly rate, and Billed tracks the charge for each task as you log it. From the project dashboard you can invoice one task or several at once." So each session can be a task in the artist's project, logged as it happens and invoiced when the block of sessions ends.

If a session runs over, the extra time is logged like any other, so the invoice shows the hours that were worked rather than the hours that were booked.

For work priced per song or per record, Billed's projects page says: "You can add as many tasks as you need in the flat rate project. Invoice your client for the project from the dashboard whenever you want." Each song, or each stage such as tracking, mixing and mastering, can be a task in that project.

To agree on the price first, send an estimate. Billed's estimating page says you can "customize units and quantities for each product," so a mixing line can show a number of songs, and you can "Add comments and important notes in your estimates for your client," such as the number of revisions included. It also says you can "Attach important files and images with your estimates" and "Share your online estimates with your clients via shareable public link." When the client approves, Billed's features page says you can "Convert your estimate to invoice with a single click after getting approval from your client." Billed's help center says that after you convert, "You can add and edit any information here."

These are sample figures, not suggested rates. An artist books mixing and mastering for a five-song EP. The estimate has two lines: mixing, 5 songs at 320.00 = 1,600.00, and mastering, 5 songs at 80.00 = 400.00. The total is 1,600.00 + 400.00 = 2,000.00, and the notes say two rounds of mix revisions are included.

The artist approves, and the engineer converts the estimate to an invoice with two scheduled payments: 40% at booking, 2,000.00 × 40% = 800.00, and the rest on delivery of the masters, 2,000.00 − 800.00 = 1,200.00. The two payments add up to the invoice total.

If your agreement asks for part of the fee up front, Billed's help center describes scheduled payments on one invoice: "You can let your clients pay the amount in installments through this option. Clients can pay several installments against a single invoice." For each one, it says to "Add a percentage or flat amount and the due date for each installment." It also says "the sum of all installments should be equal to the total balance of the invoice."

Billed's payments page says "Billed integrates with Stripe to enable online payments on invoices." and "Add your Paypal account to Billed to start accepting payments via Paypal on your invoices." For cash or checks, Billed's invoice software page says: "When a client pays by check or cash, record it as an offline payment so all your income is in one place." It adds: "After a client pays, you can send them a payment receipt." Billed's invoice software page also says "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder." and "Payment reminders can be customized."