Billed

Free DJ Event Invoice Template

A free DJ invoice for billing a client after an event, with performance hours at an hourly rate, ceremony sound, equipment and lighting add-ons, overtime hours, travel by the mile and the deposit received taken off the total, as a blank PDF form plus Word and Excel files

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Quick answer:This page has a free DJ event invoice for billing a client after a wedding, party or corporate event. It shows the DJ’s details, an invoice number, invoice date, payment terms and due date; the client; the event, event date, venue and performance time; three priced sections (Performance, Equipment and lighting, and Overtime and travel) with Item, Details, Qty, Unit, Rate and Amount; and totals with Subtotal, "Sales tax, if applicable" with an editable rate, Total, "Less: deposit received" and Amount due. The PDF is a blank form; the Word and Excel files carry sample details, and the Excel file calculates the line amounts and totals. Overtime rates, travel charges, deposits and cancellation terms are booking terms you agree with the client in advance.

DJ INVOICE

DJ

Business name:
Example Sound DJ Services
Address:
45 Example Way, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
DJ-0911
Invoice date:
Nov 9, 2026
Payment terms:
Net 7
Due date:
Nov 16, 2026

Bill to (client)

Client name:
Casey Example
Address:
19 Sample Street, Sampletown
Email:
[Email]

Event

Event:
Wedding reception
Event date:
Nov 7, 2026
Venue:
Example Grand Ballroom, Sampletown
Performance time:
6:00 p.m. to 11:00 p.m., plus 1 hour of overtime

Performance

  • Item: DJ performanceAmount: 875.00
    Details:
    6:00 p.m. to 11:00 p.m.
    Qty:
    5
    Unit:
    hour
    Rate:
    175.00
  • Item: Ceremony sound and wireless microphonesAmount: 150.00
    Details:
    Setup at 4:30 p.m.
    Qty:
    1
    Unit:
    package
    Rate:
    150.00
Performance subtotal1,025.00

Equipment and lighting

  • Item: Uplighting, 12 fixturesAmount: 240.00
    Details:
    Ballroom walls
    Qty:
    1
    Unit:
    package
    Rate:
    240.00
  • Item: Dance floor lightingAmount: 120.00
    Details:
    4 moving-head fixtures
    Qty:
    1
    Unit:
    package
    Rate:
    120.00
Equipment and lighting subtotal360.00

Overtime and travel

  • Item: OvertimeAmount: 200.00
    Details:
    11:00 p.m. to midnight, agreed at the event
    Qty:
    1
    Unit:
    hour
    Rate:
    200.00
  • Item: TravelAmount: 42.00
    Details:
    Round trip from the studio
    Qty:
    60
    Unit:
    mile
    Rate:
    0.70
Overtime and travel subtotal242.00
Subtotal
1,627.00
Sales tax, if applicable (0%)
0.00
Total
1,627.00
Less: deposit received
500.00
Amount due
1,127.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice DJ-0911

Billing notes

  • Deposit of 500.00 received on Aug 3, 2026, to book the date.
  • Sample terms: overtime is billed at 200.00 an hour when the client asks for music past the booked end time.
  • Travel is billed at 0.70 a mile, round trip (a sample rate).

Thank you for having us. Please quote the invoice number with your payment.

DJ event invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

DJ details, invoice no., invoice date, payment terms and due date
Bill to (client), plus the event, event date, venue and performance time
Performance section for hours × rate and packages such as ceremony sound
Equipment and lighting section for add-ons like uplighting and dance floor lighting
Overtime and travel section for extra hours and mileage
Subtotal, "Sales tax, if applicable" with an editable rate, Total, "Less: deposit received" and Amount due
How to pay: accepted methods, account and bank placeholders, and the payment reference
Blank PDF form plus Word (.docx) and Excel (.xlsx) versions with sample details and live totals in Excel

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax, total and amount due are formulas too. The amount due is the total minus the deposit received. The tax rate sits in its own cell, so you can change it.

DJ INVOICE

DJ

Business name:
Example Sound DJ Services
Address:
45 Example Way, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
DJ-0911
Invoice date:
Nov 9, 2026
Payment terms:
Net 7
Due date:
Nov 16, 2026

Bill to (client)

Client name:
Casey Example
Address:
19 Sample Street, Sampletown
Email:
[Email]

Event

Event:
Wedding reception
Event date:
Nov 7, 2026
Venue:
Example Grand Ballroom, Sampletown
Performance time:
6:00 p.m. to 11:00 p.m., plus 1 hour of overtime

Performance

  • Item: DJ performanceAmount: 875.00
    Details:
    6:00 p.m. to 11:00 p.m.
    Qty:
    5
    Unit:
    hour
    Rate:
    175.00
  • Item: Ceremony sound and wireless microphonesAmount: 150.00
    Details:
    Setup at 4:30 p.m.
    Qty:
    1
    Unit:
    package
    Rate:
    150.00
Performance subtotal1,025.00

Equipment and lighting

  • Item: Uplighting, 12 fixturesAmount: 240.00
    Details:
    Ballroom walls
    Qty:
    1
    Unit:
    package
    Rate:
    240.00
  • Item: Dance floor lightingAmount: 120.00
    Details:
    4 moving-head fixtures
    Qty:
    1
    Unit:
    package
    Rate:
    120.00
Equipment and lighting subtotal360.00

Overtime and travel

  • Item: OvertimeAmount: 200.00
    Details:
    11:00 p.m. to midnight, agreed at the event
    Qty:
    1
    Unit:
    hour
    Rate:
    200.00
  • Item: TravelAmount: 42.00
    Details:
    Round trip from the studio
    Qty:
    60
    Unit:
    mile
    Rate:
    0.70
Overtime and travel subtotal242.00
Subtotal
1,627.00
Sales tax, if applicable (0%)
0.00
Total
1,627.00
Less: deposit received
500.00
Amount due
1,127.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice DJ-0911

Billing notes

  • Deposit of 500.00 received on Aug 3, 2026, to book the date.
  • Sample terms: overtime is billed at 200.00 an hour when the client asks for music past the booked end time.
  • Travel is billed at 0.70 a mile, round trip (a sample rate).

Thank you for having us. Please quote the invoice number with your payment.

DJ event invoice

An invoice for a DJ booking: the event, performance hours at an hourly rate, ceremony sound, equipment and lighting add-ons, overtime hours, travel by the mile, a tax rate cell, the deposit received and the amount due.

A request for payment — shows the amount due

Download

What's on the DJ invoice

The DJ event invoice bills a client for one event. It has:

  • DJ: your Business name, Address and Phone / email.
  • Invoice details: Invoice no., Invoice date, Payment terms and Due date.
  • Bill to (client): Client name, Address and Email.
  • Event: Event, Event date, Venue and Performance time.
  • Three priced sections: Performance, Equipment and lighting, and Overtime and travel. Each has the columns Item, Details, Qty, Unit, Rate and Amount, and its own subtotal.
  • Totals: Subtotal, Sales tax, if applicable, Total, Less: deposit received and Amount due.
  • How to pay: accepted methods, placeholders for your account name and bank details, and the payment reference.
  • Billing notes for your deposit, overtime and travel terms.

It comes as three files:

  • PDF: a blank form to print and fill in by hand.
  • Word (.docx) and Excel (.xlsx): the same layout filled with sample details. Overwrite them with your own.

In the Excel file, each line amount is Qty × Rate, and the three section subtotals, the Subtotal, the sales tax, the Total and the Amount due are formulas. The tax is the Subtotal times a rate cell you can change (0% in the sample), so it covers travel too. You type the deposit yourself.

The sample is a wedding reception on Nov 7, 2026, invoiced on Nov 9:

  • Performance 1,025.00: 5 hours at 175.00 plus a 150.00 ceremony sound package;
  • Equipment and lighting 360.00;
  • Overtime and travel 242.00: 1 overtime hour at 200.00 and 60 miles at 0.70;
  • a Subtotal and Total of 1,627.00, less a 500.00 deposit, leaving 1,127.00 due by Nov 16, 2026 on Net 7 terms.

The sample rates only show how the form works. They aren't typical prices, so use your own.

Performance hours and packages

Bill the booked performance by the hour, with the times in Details. The sample's "DJ performance" line reads "6:00 p.m. to 11:00 p.m.", 5 hours at 175.00. Put fixed-price services that aren't billed by the hour on their own lines, like "Ceremony sound and wireless microphones" (1 package, 150.00, "Setup at 4:30 p.m."). The Performance time field at the top repeats the booked window, so the client can check the hours at a glance.

If you sell all-in packages instead of hourly time, enter the package as one line with Qty 1, and list what it includes in Details.

Equipment and lighting add-ons

Keep extras in Equipment and lighting, one line each, so the client can see what they chose on top of the music. The sample lists "Uplighting, 12 fixtures" for the ballroom walls at 240.00 and "Dance floor lighting" with 4 moving-head fixtures at 120.00. If you rent gear from someone else for the event, you can bill it here too. Describe it plainly and charge what you agreed with the client.

Overtime and travel

  • Overtime. Agree your overtime rate when the client books, then bill the extra time with when and why. The sample reads "11:00 p.m. to midnight, agreed at the event", 1 hour at 200.00. The billing note repeats the term: overtime is billed at 200.00 an hour "when the client asks for music past the booked end time."
  • Travel. Bill mileage as miles × your rate, with where you drove from. The sample bills "Round trip from the studio", 60 miles at 0.70, and the note marks 0.70 a mile as a sample rate. Add parking or tolls as their own lines if your agreement covers them.

Deposits and cancellations

The deposit that holds the date goes on Less: deposit received, after the Total, so the Amount due shows the balance. Say in the billing notes when you received it. The sample reads: "Deposit of 500.00 received on Aug 3, 2026, to book the date." To ask for the deposit with its own document when the client books, send a deposit invoice.

How much deposit you take, whether it's refundable, and what happens if the client cancels or changes the date are booking terms. Write them into your booking agreement, and refer to them if you bill a cancellation fee. Clients can pay online by card if you invoice in Billed, which publishes this page and connects to Stripe and PayPal (Billed payments).

Sales tax

The tax line reads "Sales tax, if applicable", with the rate at 0% in the sample. It applies to the whole Subtotal, including travel. Whether DJ services, equipment rental or travel charges are taxable depends on where you work, so check with your state or local tax agency before you set a rate.

DJ invoice vs. other event invoices

For other formats, see the invoice templates for Word, Excel, PDF, Google Docs and Google Sheets, or all invoice templates.

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What's included in this invoice template

Part What it holds
DJ Business name, address, phone or email
Invoice details Invoice no., invoice date, payment terms, due date
Bill to (client) Client name, address, email
Event Event, event date, venue, performance time
Performance; Equipment and lighting; Overtime and travel Item, details, qty, unit, rate, amount; subtotal each
Totals Subtotal, sales tax (rate cell), total, less: deposit received, amount due
How to pay Accepted methods, account and bank placeholders, payment reference

When this isn't for you

If you’re asking for a deposit before the event, a deposit invoice fits better; this one bills the event after it happens. A band billing per set and per musician should use the musician invoice.

How To Send Invoices With Billed

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Frequently Asked Questions

Common questions about this invoice template.

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