Invoicing Software for Salons, Barbers & Spas
How salons, barbershops and spas can bill with Billed: services and retail products saved once and added as lines, booth rent and monthly memberships on recurring invoices, group bookings such as bridal parties on one invoice with a payment schedule, and card, PayPal or cash payments.
Key Takeaways
- Save your services and retail products with their prices, so each visit's invoice shows a line for every service and product.
- Bill booth renters weekly or monthly with a recurring invoice.
- Put a bridal party's services on one invoice, with a booking payment and a balance on a payment schedule.
- Clients can pay by card through Stripe or by PayPal from the invoice, and you can record cash as an offline payment.
Services and retail products on one invoice
In the US, the Bureau of Labor Statistics (page last modified August 27, 2026) says "Barbers, hairstylists, and cosmetologists provide haircutting, hairstyling, and other services related to personal appearance."
Billed's features page says you can "Save products and services in Billed App and pull these products quickly in your invoices." Save each service on your menu and each retail product you sell, and the invoice shows a line for each one. Billed's help center says: "Click 'Add a Line Item' and fill this section to charge against new items and services." Billed's invoice software page says: "Save your tax rates and settings once, and Billed calculates taxes automatically when you create invoices and estimates." It also says you can "Give a client a discount on an invoice, or create coupons."
Booth rent and memberships
The Bureau of Labor Statistics (page last modified August 27, 2026) also says of barbers, hairstylists and cosmetologists: "Some lease booth space from a salon owner." If you rent out booths, bill each renter with a recurring invoice. Billed's invoice software page says you set up a recurring profile once and "Choose the billing frequency (daily, weekly, monthly or yearly) and how many invoices to send, or keep sending until you stop." Its FAQ adds: "You can choose to send them automatically or save them as drafts to check first."
A monthly membership with a fixed price can go on a recurring invoice in the same way, with the membership's name and what it includes in the line. Your booth rental agreements and membership terms are your own; this page doesn't cover them or the tax treatment of rent, so check with your accountant.
Worked example: a bridal party
These are sample figures, not suggested prices. A salon books a bride and three bridesmaids for a wedding morning. The invoice has a line for each service: the bride's updo, 150.00, and makeup, 120.00; three bridesmaid blowouts at 65.00, 195.00; three bridesmaid makeup applications at 95.00, 285.00; and an on-location travel fee, 75.00. The total is 825.00.
The salon adds a payment schedule: 25%, or 206.25, due at booking, and 618.75 due on the wedding day. The two payments add up to the invoice total, as the payment schedule article requires. The sample leaves out sales tax; whether services or travel fees are taxable depends on your state, so check with it.
Group bookings and estimates
For a group booking, Billed's help center says "A payment schedule lets you add a payment plan to the invoices." The same article says to "Choose a suitable option among percentage or flat amount" and "Fill out the payment amount and due date of each payment," and that "the sum of all the payments should be equal to the total balance of the invoice."
If the organizer wants a price first, send an estimate. Billed's features page says "your clients can approve or reject your estimates online" and that you can "Convert your estimate to invoice with a single click after getting approval from your client."
Getting paid
Billed's invoice software page says: "Connect Stripe and each invoice gets a pay button for card payments, or connect PayPal to add a PayPal option." It also says: "When a client pays by check or cash, record it as an offline payment so all your income is in one place." and "After a client pays, you can send them a payment receipt." Billed's help center says: "Turn on the 'Payment Reminders' option while creating or editing an invoice." It also says "You can set a schedule of payment reminders before and after the invoice's due date."
Challenges Salons, Barbers & Spas Businesses Face
Visits billed as one total, so the client can't see what each service and product cost
Booth rent collected by text message with no invoice behind it
Bridal party bookings made without a booking payment
Cash payments with no record against the client's invoice
Tasks and the Billed feature for each
| You bill | In Billed |
|---|---|
| Services and retail | Saved items on the invoice |
| Booth rent | Recurring invoice |
| Monthly membership | Recurring invoice |
| Bridal party | One invoice with a payment schedule |
Invoicing for Salons, Barbers & Spas
Saved services and products
Save your service menu and retail products with their prices, and add them to invoices; Billed's features page says you can "Save products and services in Billed App and pull these products quickly in your invoices."
Related Invoice Templates
Invoice templates related to this page.
Frequently Asked Questions
When this isn't for you
When your booking or point-of-sale system already bills booth rent, memberships and group bookings, adding another tool for that may not help.
Start Invoicing With Billed
Set up your account and send your first invoice with Billed.