Billed

Actor Invoice Template

Bill a production for your work days at the agreed day rate, with overtime, fittings and rehearsals and reimbursable expenses on their own lines, then download it as an editable Word or Excel file or a blank PDF to print

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Quick answer:This actor invoice bills a production for a booking you worked as a freelancer. It names the production, your role, the work dates and the location, and refers to the deal memo. Performance fees list the shoot days at the day rate, overtime hours, a wardrobe fitting and a rehearsal, each as quantity times rate. Reimbursable expenses such as mileage and parking are billed at cost in their own section. The invoice shows payment terms, a due date and the amount due. It comes as a Word (.docx) or Excel (.xlsx) file filled with sample details, and as a blank PDF to print. The page explains when to invoice and when you're paid through payroll instead, and how to bill overtime, fittings, rehearsals, expenses and usage. It also covers agent commission and payment terms, and when to send an estimate or a receipt instead.

ACTOR INVOICE

Performer

Name:
Avery Example
Address:
8 Example Street, Apt 4, Sampletown
Phone / email:
[Phone or email]
Agent / manager:
[Agent or manager, if any]

Invoice details

Invoice no.:
AE-0315
Invoice date:
Oct 28, 2026
Payment terms:
Net 30
Due date:
Nov 27, 2026
Booking ref.:
Deal memo dated Oct 5, 2026

Bill to

Production company:
Example Pictures LLC
Attention:
Production accountant
Billing address:
300 Sample Avenue, Sampletown
Email:
[Accounts email]
PO / job no.:
[PO or job no.]

Booking

Production:
The Sample House (short film)
Role:
Dana (supporting)
Work dates:
Oct 19-21, 2026
Location:
Example Studios and on location in Sampletown

Performance fees

  • Description: Shoot days at the day rateAmount: 1,350.00
    Qty:
    3
    Unit:
    day
    Rate:
    450.00
  • Description: Overtime past the 10-hour day, Oct 20Amount: 135.00
    Qty:
    2
    Unit:
    hour
    Rate:
    67.50
  • Description: Wardrobe fitting, Oct 14Amount: 75.00
    Qty:
    1
    Unit:
    session
    Rate:
    75.00
  • Description: Rehearsal, Oct 16Amount: 180.00
    Qty:
    4
    Unit:
    hour
    Rate:
    45.00
Performance fees subtotal1,740.00

Reimbursable expenses

  • Description: Mileage to location and back, Oct 20-21Amount: 58.80
    Qty:
    84
    Unit:
    mile
    Rate:
    0.70
  • Description: Studio parking, Oct 19-21Amount: 36.00
    Qty:
    3
    Unit:
    day
    Rate:
    12.00
  • Description: Hair color touch-up requested by productionAmount: 65.00
    Qty:
    1
    Unit:
    item
    Rate:
    65.00
Expenses subtotal159.80
Subtotal (performance fees)
1,740.00
Reimbursable expenses
159.80
Amount due
1,899.80

How to pay

Accepted methods:
Bank transfer or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice no. AE-0315

Booking terms

  • Day rate, overtime and fitting fees are as agreed in the deal memo dated Oct 5, 2026.
  • Expenses are charged at cost with no markup; copies of the expense records are attached.

Thank you for the booking. Please quote the invoice number with your payment.

Actor booking invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Performer block with your name, contact details and your agent or manager
Invoice details: invoice no., invoice date, payment terms, due date and a booking reference such as the deal memo
Bill to the production company, with an attention line, billing address, accounts email and PO or job no.
Booking block: production, role, work dates and location
Performance fees with a subtotal: shoot days at the day rate, overtime hours, fittings and rehearsals, each as qty × rate
Reimbursable expenses at cost in their own section, such as mileage and parking
Booking terms note, the amount due, and a How to pay block with placeholders for your bank details
Word (.docx) and Excel (.xlsx) files with sample details, and a blank PDF to print

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, pass-through costs and amount due are formulas too.

ACTOR INVOICE

Performer

Name:
Avery Example
Address:
8 Example Street, Apt 4, Sampletown
Phone / email:
[Phone or email]
Agent / manager:
[Agent or manager, if any]

Invoice details

Invoice no.:
AE-0315
Invoice date:
Oct 28, 2026
Payment terms:
Net 30
Due date:
Nov 27, 2026
Booking ref.:
Deal memo dated Oct 5, 2026

Bill to

Production company:
Example Pictures LLC
Attention:
Production accountant
Billing address:
300 Sample Avenue, Sampletown
Email:
[Accounts email]
PO / job no.:
[PO or job no.]

Booking

Production:
The Sample House (short film)
Role:
Dana (supporting)
Work dates:
Oct 19-21, 2026
Location:
Example Studios and on location in Sampletown

Performance fees

  • Description: Shoot days at the day rateAmount: 1,350.00
    Qty:
    3
    Unit:
    day
    Rate:
    450.00
  • Description: Overtime past the 10-hour day, Oct 20Amount: 135.00
    Qty:
    2
    Unit:
    hour
    Rate:
    67.50
  • Description: Wardrobe fitting, Oct 14Amount: 75.00
    Qty:
    1
    Unit:
    session
    Rate:
    75.00
  • Description: Rehearsal, Oct 16Amount: 180.00
    Qty:
    4
    Unit:
    hour
    Rate:
    45.00
Performance fees subtotal1,740.00

Reimbursable expenses

  • Description: Mileage to location and back, Oct 20-21Amount: 58.80
    Qty:
    84
    Unit:
    mile
    Rate:
    0.70
  • Description: Studio parking, Oct 19-21Amount: 36.00
    Qty:
    3
    Unit:
    day
    Rate:
    12.00
  • Description: Hair color touch-up requested by productionAmount: 65.00
    Qty:
    1
    Unit:
    item
    Rate:
    65.00
Expenses subtotal159.80
Subtotal (performance fees)
1,740.00
Reimbursable expenses
159.80
Amount due
1,899.80

How to pay

Accepted methods:
Bank transfer or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice no. AE-0315

Booking terms

  • Day rate, overtime and fitting fees are as agreed in the deal memo dated Oct 5, 2026.
  • Expenses are charged at cost with no markup; copies of the expense records are attached.

Thank you for the booking. Please quote the invoice number with your payment.

Actor booking invoice

An invoice an actor sends a production after a booking: production, role and work dates, the day rate times the days worked, overtime hours, fitting and rehearsal fees, reimbursable expenses at cost and the amount due.

A request for payment — shows the amount due

Download

What goes on an actor invoice

A production's accounts team should be able to match your invoice to the booking and pay it without asking what it covers. The template has these parts:

  • Performer. Your name, address and phone or email. There's also a line for your agent or manager, if you have one, so the production knows who to contact about the booking.
  • Invoice details. The invoice number, invoice date, payment terms and due date, and a booking reference. The sample refers to the deal memo by its date. Number invoices in sequence, and print the due date as a date as well as the terms.
  • Bill to. The production company, who it goes to (the sample is addressed to the production accountant), the billing address, an accounts email and the PO or job number, if the production gave you one.
  • Booking. The production, your role, the work dates and the location.
  • Performance fees. Shoot days at the day rate, overtime, fittings and rehearsals, each as a quantity times a rate, with a subtotal.
  • Reimbursable expenses. Mileage, parking and other costs the client agreed to cover, at cost, with their own subtotal.
  • Totals. The performance fees subtotal, the reimbursable expenses and the amount due.
  • Booking terms and How to pay. A note that ties your rates to the deal memo and says expenses are at cost, then the payment methods you accept. Replace the placeholders with your own bank details.

Invoice or payroll: check how you'll be paid

Not every acting job needs an invoice. Ask when you're booked: "Will I be paid through payroll, or should I invoice you?"

You send an invoice when the client hires you as a freelancer (an independent contractor) rather than putting you on its payroll. That might be a non-union independent film or short, a corporate or training video, a commercial booked directly by a brand or agency, a theater company that engages you for an agreed fee, or live work such as an event or a training roleplay.

You don't invoice when the production puts you on its payroll as an employee. You fill in its hiring paperwork, and it pays you wages with tax withheld. In the US, the IRS says the answer depends on the whole working relationship, mainly whether the client has the right to control how the work is done, not just the result. An employer generally withholds income tax, Social Security and Medicare from an employee's wages, but generally doesn't withhold tax from payments to an independent contractor (IRS: independent contractor or employee?). Employee earnings are generally reported on Form W-2, and payments to independent contractors on Form 1099-NEC (IRS: independent contractor defined). The IRS puts that decision on the business that hires you, so ask rather than guess.

Union work. If you're booked under a union agreement, that agreement and the production's paperwork decide how and when you're paid. Check with your union or your agent before you send an invoice for union work.

Day rate, session fee or flat fee

Bill the fee the way you agreed it, and use the same words on the invoice that were in the booking:

  • Day rate. A fee for each working day. Agree what a day includes when you're booked: how many hours before overtime starts, and whether travel to set counts. On the invoice, list the days as a quantity times the day rate, with the dates in the description so the production can match them to its call sheets. If you agreed a half-day rate, put half days on their own line.
  • Session fee. Some bookings, such as a commercial or a voice job, are quoted as a session fee for the shoot or recording, with usage priced separately. If that's how you were booked, bill the session as one line and the usage as another (see usage and buyouts below).
  • Flat fee. One fee for the whole job, for example a corporate video or a short run of performances. Put it on one line and say what it covers (the shoot days, the performances, any rehearsals) so extra days can be billed separately later.
  • Theater. If you're paid per performance or per week, change the unit on the line to "performance" or "week" and list the dates covered.

Overtime

Agree three things before the first day, and write them in the booking email or deal memo: how many hours a day covers, what the overtime rate is, and whether overtime is billed in full hours or smaller steps. One way to set the overtime rate is to work out an hourly rate from the day rate and add a premium. In the sample, the 450.00 day rate covers a 10-hour day, so the hourly equivalent is 45.00 and overtime is billed at 67.50, one and a half times that. Those are sample figures, not a standard. The rate is whatever you and the client agreed.

Keep your own record of the time you arrived and when you were released each day, and compare it with the production's timesheet or sign-out sheet if it keeps one. On the invoice, put the date and the number of hours on the overtime line, as the sample does with "Overtime past the 10-hour day, Oct 20" for 2 hours. If the production disagrees, the dated line makes it easy to check against their records.

Fittings, rehearsals and other days off set

Costume fittings, rehearsals, table reads, camera tests and travel days take your time even though you're not on set. Agree when you're booked whether they're paid and at what rate: a full day, a reduced rate or an hourly rate. Bill them on their own lines with the date and what happened, so they aren't mixed up with the shoot days. The sample has "Wardrobe fitting, Oct 14" billed as one session and "Rehearsal, Oct 16" billed as 4 hours at the hourly equivalent of the day rate.

Reimbursable expenses

Bill expenses only where the client agreed to cover them. Agree that in writing before you spend the money. The sample bills mileage to a location, studio parking and a hair color touch-up the production asked for. Other examples are travel to a location outside your area, and clothing or props you bought because the production asked you to.

  • List each expense with its date and what it was for.
  • Bill it at cost. For mileage, use the per-mile rate you agreed with the client; the 0.70 in the sample is only a sample.
  • Keep the receipts, and attach copies to the invoice if the client asks for them.
  • Keep expenses in their own section, apart from your fees, so the client can see what is pay and what is a reimbursement. The template's booking terms note says expenses are charged at cost with no markup and that copies of the expense records are attached. Edit it if that isn't true for your invoice.

Usage and buyouts

If footage of you will be used beyond the original project, for example in ads, on social media or in another country, how it may be used is part of the deal. Agree it in writing before the shoot, not after it:

  • Usage fee. A fee for a defined use: the media (TV, online ads, social, in-store), the term (how long) and the territory (where). State all three on the invoice line, for example "Online usage, 12 months, US". When the term ends and the client wants to keep using the footage, you can invoice a renewal on its own.
  • Buyout. One fee that covers an agreed set of uses. It may cover a long term or all media, so before you accept one, make sure it says exactly what it covers. If a client asks for unlimited or perpetual use, agree it in writing and get advice where you work if you're unsure about the terms.

This template has no separate usage section. Put a usage fee or buyout on its own line in the performance fees, using the blank line there. If usage is a large part of the fee, as it can be for a commercial, the voice-over invoice template has a usage section and a usage license block you can adapt.

The invoice records what you agreed; the rights themselves come from your agreement with the client. Use the same wording on both.

Agent commission

Commission is between you and your agent. It isn't a cost to the client, so it doesn't belong on the client's invoice as a deduction. If an agent booked the job, ask them who invoices: your agent may invoice the client and pay you your share after commission, or you may invoice the client yourself and pay the commission to your agent. Check your agency agreement for how commission is paid and at what rate.

Payment terms, late fees and tax

  • Payment terms. Agree them at booking and print both the terms and the due date on the invoice, as the sample does with "Net 30" and a due date, so nobody has to work it out. A production company may have its own payment schedule and may need a PO or job number before it can pay. Ask who to send invoices to and what reference to quote before the shoot, and fill in the "Attention" and "PO / job no." fields.
  • Late fees. Charge them only if the client agreed to them in advance, and check the rules where you work first. The late fee calculator can work out an agreed fee.
  • Sales tax. Whether tax applies to your fees depends on where you and the client are. Check with your tax authority. The template has no tax line; the next section explains how to add one.
  • Deposits. The template has no deposit line. If a client pays part of the fee up front, the deposit invoice template covers asking for a deposit and deducting it on the final invoice.

Filling in the figures

In the Excel file, each line amount is the quantity times the rate. The performance fees and expenses subtotals add up by formula, and the amount due is the performance fees subtotal plus the reimbursable expenses. Type over the sample lines with your own. Each section has one blank line at the end, so you can add an extra item there, such as a usage fee or a second fitting.

  • A line you don't need, for example no overtime: clear its quantity and rate, and the amount goes blank. Don't delete the rows, because the subtotals and the amount due refer to them.
  • More lines than the section has room for: insert a row above the blank line at the end of the section and copy the amount formula into it. The subtotal's range should grow to include the new row; check that it did.
  • Sales tax, if it applies: the file has no tax line. Insert one above the amount due and add it into the amount due formula, then check the total.

In the Word file the amounts are typed, not calculated, so retype the line amounts, subtotals and amount due whenever you change a figure. The PDF is a blank one-page form to fill in by hand.

Invoice, estimate or receipt?

  • Before the booking: if a client asks what a job will cost, send a quote or estimate with your day rate, any overtime terms and the expenses you expect. The service estimate template works for this.
  • After the work: send an invoice. It asks for payment by a due date. This is the document on this page.
  • After the client pays: send a receipt if they want proof of payment. The service receipt template is one option. A receipt shows the amount received, never an amount due.

Tracking expenses and payments in Billed

Billed lets you record your expenses and keep the receipts in one place (expenses and receipts tracking), which helps when you need to bill a client back for travel or wardrobe. It also shows which invoices are partly paid and lets you send payment reminders (features).

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What's included in this invoice template

Line on the invoice What it pays for What to write on it
Shoot days Each working day at the agreed day rate Number of days × day rate; the dates go in the Booking block
Overtime Hours past the length of day the day rate covers Date and hours, at the overtime rate you agreed
Fittings and rehearsals Time off set that the client agreed to pay for Date and what it was, as a session or hours × rate
Reimbursable expenses Costs the client agreed to cover Date and what it was, at cost, with copies of the receipts
Amount due Performance fees plus expenses The one figure the client pays by the due date

When this isn't for you

If the production pays you through its payroll as an employee, you fill in its hiring paperwork instead of sending an invoice. If you're booked under a union agreement, follow the payment process that agreement sets. If the job isn't booked yet, send a quote; if the client has already paid in full, send a receipt.

How To Send Invoices With Billed

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3

Send It and Follow Up

Email the invoice or share its link. Connect Stripe or PayPal to accept card and PayPal payments on it, and send payment reminders.

Frequently Asked Questions

Common questions about this invoice template.

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