Junk Removal Invoice Template

• Junk removal company: business name, address, and phone or email
• Invoice details: invoice number, invoice date, payment terms, due date and job number. The sample's terms are "Due on completion".
• Bill to (customer): name, billing address, and phone or email
• Pickup: pickup address, pickup date, load size and a short list of the items
• Load: the load as a share of the truck × your full-truck rate, with a load subtotal
• Item surcharges: items priced each, with a surcharges subtotal
• Labor: extra labor as hours × rate, with a labor subtotal
• Dump and disposal fees, passed through at cost: each facility charge with its ticket number, quantity and rate
• Totals: subtotal, "Sales tax on removal services, if applicable", the dump and disposal fees, and the amount due
• How to pay: accepted methods, account name, bank details and a payment reference, with placeholders for your own details
• Job notes: how the load was priced and how the disposal fees were charged

The sample is a basement cleanout: furniture and boxes filling about 3/4 of a 15 cu yd truck, plus 2 mattresses, a refrigerator and 4 tires. The load is 0.75 of a truck at 520.00 for a full truck (390.00). The surcharges come to 215.00 (2 mattresses at 40.00, the refrigerator at 75.00 and 4 tires at 15.00), and 1.5 hours of extra labor for the basement carry-out at 90.00 an hour is 135.00. That makes a subtotal of 740.00, with sales tax at 0%. The transfer station's tipping fee (1.2 tons at 68.00, which is 81.60) and an appliance recycling fee (25.00) are passed through at cost, 106.60 together, for an amount due of 846.60.

Some items cost more to handle or dispose of than general household junk, so they get their own line with a quantity and a price each. The sample charges per mattress or box spring, per refrigerator and per tire, and uses "Details" for the size or type ("Queen", "Passenger car") and for where an item went ("Taken to an appliance recycler"). Listing them separately, rather than folding them into the load price, shows the customer why the total went up.

The sample passes the facility charges through at cost. They have their own table, with the weight or recycler ticket number in "Details", and the totals add them after the sales tax instead of including them in the subtotal. The second job note tells the customer they're passed through without markup.

Keep each facility ticket with your copy of the invoice. If the customer asks about the disposal line, the ticket answers it. If you'd rather charge a flat disposal price, that's a pricing choice: build it into the load or surcharge rates instead, and change the job note so it no longer says "at cost".

If you take usable items to a charity, any donation receipt comes from the charity, not from your invoice. In the US, the IRS written acknowledgment rules say the acknowledgment for a contribution of $250 or more contains the organization's name and a description (but not the value) of any non-cash contribution. So don't put a value on donated items on your invoice, and don't describe the invoice as a donation receipt.

You can still tell the customer where things went: use the "Details" column, as the sample does for the refrigerator, or add a job note saying which items went to a charity or a recycler.

1. Add your company's details, then the invoice number, invoice date, payment terms, due date and job number.
2. Fill in the customer and the pickup: address, date, the load size in words and a short list of the items.
3. Enter the load as a share of the truck (or a volume) with your rate.
4. Add a line for each item surcharge, and any extra labor as hours × rate.
5. Enter each dump or disposal fee from the facility's ticket, with the ticket number in "Details".
6. Set the sales tax rate, or leave it at 0%.
7. Replace the placeholders in "How to pay" with your own details, check the job notes still describe how you priced the job, then send or print the invoice.

The PDF is a blank form for filling in by hand. The Word and Excel files have the same layout with the basement cleanout filled in, for you to overwrite.

In the Excel file, each line's amount is "Qty" × "Rate", and the section subtotals, the subtotal, the tax, the dump and disposal fees total and the amount due are formulas. To leave out sales tax, set its rate to 0% instead of deleting the row, because the totals refer to it. Each table has one empty row after the sample lines; if you need more, insert rows inside the table and copy the amount formula into them, then check that the subtotal and total formulas include the new rows. In Word or on the PDF, work out the amounts yourself.

For a general layout rather than a junk removal one, see the invoice templates for Word, for Excel, as a PDF, for Google Docs and for Google Sheets.

• Moving company invoice for moves billed by the hour
• House cleaning invoice for cleaning jobs
• Handyman invoice for small repair jobs
• All invoice templates