What should a fence installation invoice include?

Your business details and license number if one applies; the invoice number, date, payment terms, due date and the estimate it follows; the client and site; the fence, its length and the completion date; the fence by the linear foot, posts and gates, and any removal; sales tax if it applies; the total; any deposit received; and the amount due.

How do I bill a fence by the linear foot?

Put the fence length in Qty with lin ft as the unit, your rate per foot in Rate, and what the rate covers in Details. The sample bills 186 linear feet at 21.50, 3,999.00, covering rails, pickets, concrete and installation.

Where do posts and gates go?

In the Posts and gates section, each with its own quantity and rate. The sample bills 26 posts set in concrete at 54.80 and a 4 ft walk gate at 343.50.

How does the invoice match the fence estimate?

The sample invoice quotes the estimate number, FN-2026-208, and bills the same job: the same removal lines, the posts and gate combined from the estimate's materials and labor lines, and the fence by the linear foot. It comes to 6,789.30 against the estimate's 6,819.00, and takes off the 681.90 deposit the estimate proposed.

How do I show the deposit?

Type it on the Less: deposit received line and note when you received it. The sample takes off 681.90 received on Oct 12, 2026, leaving 6,107.40 due. If no deposit was paid, set the line to 0.00.

Can I type into the PDF?

The PDF is a blank form to print and fill in by hand. To type your details, use the Word or Excel file, then save or print it as a PDF if your client wants one.

Free Fence Installer Invoice Template

A free fence installation invoice that bills the fence by the linear foot, with posts and gates, removal and haul-away of the old fence, a sales tax rate cell and the deposit already received taken off the amount due, as a blank PDF form plus Word and Excel files

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Quick answer:This page has a free fence installation invoice for a fence company billing a client once a fence is built. It shows the business details with a license number placeholder; an invoice number, invoice date, payment terms, due date and a quote reference; the client and site; a Job block with the fence, length and completion date; Fence, Posts and gates, and Removal and haul-away sections with Item, Details, Qty, Unit, Rate and Amount; and a Subtotal, "Sales tax, if applicable" with an editable rate, Total, "Less: deposit received" and Amount due. The sample bills the job priced on the sample fence estimate. Licensing, permit and site rules aren't stated; the page says to check the rules where you work. The PDF is a blank A4 form to print and fill in; the Word and Excel files carry sample details, and the Excel file calculates the amounts and totals.

FENCE INSTALLATION INVOICE

Fence company

Business name:: Example Fence & Gate Co.
Address:: 75 Example Lane, Sampletown
Phone / email:: [Phone or email]
License no.:: [License no., if applicable]

Invoice details

Invoice no.:: FN-INV-0208
Invoice date:: 6 Nov 2026
Payment terms:: Net 14
Due date:: 20 Nov 2026
Quote ref.:: FN-2026-208

Bill to (client)

Client name:: Lee Sample
Site address:: 9 Sample Way, Sampletown
Phone / email:: [Phone or email]

Job

Fence:: 6 ft pressure-treated pine, dog-ear pickets
Length:: 186 linear ft
Completed:: 4 Nov 2026

Fence

Item: 6 ft privacy fence, treated pineAmount: 3,999.00
Details:
Rails, dog-ear pickets, concrete and installation
Qty:
186
Unit:
lin ft
Rate:
21.50

Fence: line items
Item	Details	Qty	Unit	Rate	Amount
6 ft privacy fence, treated pine	Rails, dog-ear pickets, concrete and installation	186	lin ft	21.50	3,999.00

Fence subtotal3,999.00

Posts and gates

Item: Posts, 4x4, set in concreteAmount: 1,424.80
Details:
8 ft on center
Qty:
26
Unit:
post
Rate:
54.80
Item: Walk gate, 4 ft wideAmount: 343.50
Details:
Built and hung, with hardware
Qty:
1
Unit:
gate
Rate:
343.50

Posts and gates: line items
Item	Details	Qty	Unit	Rate	Amount
Posts, 4x4, set in concrete	8 ft on center	26	post	54.80	1,424.80
Walk gate, 4 ft wide	Built and hung, with hardware	1	gate	343.50	343.50

Posts and gates subtotal1,768.30

Removal and haul-away

Item: Remove old chain-link fenceAmount: 560.00
Details:
Hauled away
Qty:
160
Unit:
lin ft
Rate:
3.50
Item: Pull old posts and footingsAmount: 462.00
Details:
Hauled away
Qty:
21
Unit:
post
Rate:
22.00

Removal and haul-away: line items
Item	Details	Qty	Unit	Rate	Amount
Remove old chain-link fence	Hauled away	160	lin ft	3.50	560.00
Pull old posts and footings	Hauled away	21	post	22.00	462.00

Removal subtotal1,022.00

Subtotal: 6,789.30
Sales tax, if applicable (0%): 0.00
Total: 6,789.30
Less: deposit received: 681.90
Amount due: 6,107.40

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice FN-INV-0208

Job notes

Deposit of 681.90 received on 12 Oct 2026, taken off above.
Sample terms: workmanship warranty [your terms].

Please quote the invoice number with your payment.

Fence installation invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Fence company details with a license number placeholder

Invoice details with a quote reference to the estimate

Bill to (client) and a Job block with the fence, length and completion date

Fence section priced by the linear foot

Posts and gates section

Removal and haul-away section for the old fence

Subtotal, "Sales tax, if applicable" with a rate cell, Total, "Less: deposit received" and Amount due

Blank A4 PDF form plus Word (.docx) and Excel (.xlsx) versions with sample details and live totals in Excel

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax, total and amount due are formulas too. The amount due is the total minus the deposit received. The tax rate sits in its own cell, so you can change it.

FENCE INSTALLATION INVOICE

Fence company

Business name:: Example Fence & Gate Co.
Address:: 75 Example Lane, Sampletown
Phone / email:: [Phone or email]
License no.:: [License no., if applicable]

Invoice details

Invoice no.:: FN-INV-0208
Invoice date:: 6 Nov 2026
Payment terms:: Net 14
Due date:: 20 Nov 2026
Quote ref.:: FN-2026-208

Bill to (client)

Client name:: Lee Sample
Site address:: 9 Sample Way, Sampletown
Phone / email:: [Phone or email]

Job

Fence:: 6 ft pressure-treated pine, dog-ear pickets
Length:: 186 linear ft
Completed:: 4 Nov 2026

Fence

Item: 6 ft privacy fence, treated pineAmount: 3,999.00
Details:
Rails, dog-ear pickets, concrete and installation
Qty:
186
Unit:
lin ft
Rate:
21.50

Fence: line items
Item	Details	Qty	Unit	Rate	Amount
6 ft privacy fence, treated pine	Rails, dog-ear pickets, concrete and installation	186	lin ft	21.50	3,999.00

Fence subtotal3,999.00

Posts and gates

Item: Posts, 4x4, set in concreteAmount: 1,424.80
Details:
8 ft on center
Qty:
26
Unit:
post
Rate:
54.80
Item: Walk gate, 4 ft wideAmount: 343.50
Details:
Built and hung, with hardware
Qty:
1
Unit:
gate
Rate:
343.50

Posts and gates: line items
Item	Details	Qty	Unit	Rate	Amount
Posts, 4x4, set in concrete	8 ft on center	26	post	54.80	1,424.80
Walk gate, 4 ft wide	Built and hung, with hardware	1	gate	343.50	343.50

Posts and gates subtotal1,768.30

Removal and haul-away

Item: Remove old chain-link fenceAmount: 560.00
Details:
Hauled away
Qty:
160
Unit:
lin ft
Rate:
3.50
Item: Pull old posts and footingsAmount: 462.00
Details:
Hauled away
Qty:
21
Unit:
post
Rate:
22.00

Removal and haul-away: line items
Item	Details	Qty	Unit	Rate	Amount
Remove old chain-link fence	Hauled away	160	lin ft	3.50	560.00
Pull old posts and footings	Hauled away	21	post	22.00	462.00

Removal subtotal1,022.00

Subtotal: 6,789.30
Sales tax, if applicable (0%): 0.00
Total: 6,789.30
Less: deposit received: 681.90
Amount due: 6,107.40

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice FN-INV-0208

Job notes

Deposit of 681.90 received on 12 Oct 2026, taken off above.
Sample terms: workmanship warranty [your terms].

Please quote the invoice number with your payment.

Fence installation invoice

An invoice for a fence installation: fence by the linear foot, posts and gates, removal and haul-away of the old fence, a tax rate cell, the deposit already received and the amount due.

A request for payment — shows the amount due

Download

What's on the fence installation invoice

The fence installation invoice bills a client for a fence you've finished building. It has:

Fence company: your Business name, Address, Phone / email and License no. The sample reads "[License no., if applicable]".
Invoice details: Invoice no., Invoice date, Payment terms, Due date and Quote ref.
Bill to (client): Client name, Site address and Phone / email.
Job: the Fence you built, its Length and the date it was Completed.
Three priced sections: Fence, Posts and gates, and Removal and haul-away. Each has the columns Item, Details, Qty, Unit, Rate and Amount, its own subtotal, and one blank row.
Totals: Subtotal, Sales tax, if applicable, Total, Less: deposit received and Amount due.
How to pay and Job notes.

It comes as three files:

PDF: a one-page blank form to print and fill in by hand, with a blank for the tax rate. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog so the whole page fits.
Word (.docx) and Excel (.xlsx): the same layout filled with sample details. Overwrite them with your own.

In the Excel file:

each line's Amount is Qty × Rate, rounded to the cent;
the Fence, Posts and gates, and Removal subtotals and the Subtotal are formulas;
"Sales tax, if applicable" is the Subtotal × its rate cell (0% in the sample), and Total is the Subtotal plus the tax;
"Less: deposit received" is an amount you type, and Amount due is the Total less the deposit;
the file's tip says: to leave out the sales tax, set its rate to 0%; to leave out "Less: deposit received", set it to 0.00; and don't delete these rows, because the totals refer to them.

In the Word file the tax line shows its rate in the label ("(0%)"), so update it if you change the rate. In Word or on the PDF, work out the amounts yourself.

The sample is invoice FN-INV-0208, dated Nov 6, 2026, for a 6 ft pressure-treated pine fence with dog-ear pickets, 186 linear feet long, completed on Nov 4, 2026:

Fence: 186 lin ft at 21.50, covering rails, dog-ear pickets, concrete and installation, 3,999.00.
Posts and gates: 26 posts, 4x4, set in concrete 8 ft on center, at 54.80, 1,424.80; and a 4 ft walk gate built and hung with its hardware, 343.50; for 1,768.30.
Removal and haul-away: 160 lin ft of old chain-link fence removed and hauled away at 3.50, 560.00; and 21 old posts and footings pulled at 22.00, 462.00; for 1,022.00.
Subtotal and total: 6,789.30, with sales tax at 0%.
Less: deposit received: 681.90, received on Oct 12, 2026.
Amount due: 6,107.40, due Nov 20, 2026 on Net 14 terms.

These figures only show how the form works; they aren't typical rates.

The sample bills the fence estimate's job

The sample invoice is the final bill for the job priced on the sample fence estimate. Its Quote ref. is the estimate number, FN-2026-208, and it has the same client, site, fence and length. The two line up like this:

Removal: the same two lines as the estimate, 560.00 and 462.00.
Posts: 26 posts at 54.80, 1,424.80, the estimate's posts (436.80) and setting them in concrete (988.00) on one line.
Gate: 343.50, the estimate's gate hardware kit (68.50) and building and hanging the gate (275.00).
Fence: 186 linear feet at 21.50, 3,999.00, where the estimate listed the rails, pickets, concrete, fasteners and installation separately, 4,028.70 in all.
Deposit: the estimate proposed a 10% deposit of 681.90; the invoice takes off 681.90 received.

So the invoice comes to 6,789.30, against the estimate's total of 6,819.00. An invoice bills the work you did at the prices you're charging, which may differ from the estimate. Put the estimate number in Quote ref. so the client can compare the two. Billed, which publishes this page, has estimating software in which you can turn an approved estimate into an invoice instead of retyping it.

Fence by the foot, posts and gates

Bill the fence itself by the linear foot, with what the rate covers in Details ("Rails, dog-ear pickets, concrete and installation" in the sample). Posts and gates have their own section, so the client can see them apart from the run of fence. Add a line for each extra gate, or for a double gate at its own rate.

Removal, deposits and the job notes

Old-fence removal goes in Removal and haul-away, by the foot for the fence and by the post for footings. Leave the section empty, or delete the sample lines, if there was nothing to remove.

If the client paid a deposit, type it on Less: deposit received and say when you received it in the job notes. The sample reads "Deposit of 681.90 received on 12 Oct 2026, taken off above." To bill a deposit before the job starts, send a deposit invoice.

The notes also hold "Sample terms: workmanship warranty [your terms]." Replace it with your own terms, or remove it.

Licensing, permits and site rules

The License no. field is a placeholder. Whether you need a license or a permit for a fence, and any rules about where you can dig, depend on where you work, so check the rules where you work before you start.

Sales tax

The Sales tax, if applicable line applies its rate to the whole Subtotal: fence, posts and gates, and removal. Whether fence installation, materials or removal are taxable depends on where you work, so check the rules there before you set a rate.

Getting paid and related templates

Set the Payment terms and Due date to what you agreed. Net 14 is only the sample. Billed connects to Stripe and PayPal so clients can pay online, and only their standard rates apply (accept payments).

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What's included in this invoice template

Part	What it holds
Fence company	Business name, address, phone or email, license no.
Invoice details	Invoice no., invoice date, payment terms, due date, quote ref.
Bill to (client)	Client name, site address, phone or email
Job	Fence, length, completed
Fence	Item, details, qty, unit, rate, amount; subtotal
Posts and gates	Item, details, qty, unit, rate, amount; subtotal
Removal and haul-away	Item, details, qty, unit, rate, amount; subtotal
Totals	Subtotal, sales tax (rate cell), total, less: deposit received, amount due
How to pay	Accepted methods, account and bank placeholders, payment reference
Job notes	Deposit date, warranty terms

When this isn't for you

This invoice bills a finished fence installation. To price a fence before you start, use the fence estimate; for a larger building project billed in stages, the construction invoice fits better.