What should a handyman invoice include?

Your business details and license number if one is required where you work, an invoice number, the invoice date, payment terms, a due date and the work dates. Then the client, the completed tasks, hourly labor and materials with their prices, any trip fee, sales tax if it applies, the total, any deposit received and the amount due, with how to pay.

How should handymen handle material costs on invoices?

List each part you supplied on its own line in the Materials section, with the quantity and price, and note where it went in the Details column. Keeping materials apart from labor lets the client see what each costs, and on this template the sales tax line applies to materials only.

Should handyman invoices include a minimum charge?

That’s your business policy. If you have a minimum charge or call-out fee, tell clients before the visit and bill it as its own line, or on the Trip fee line, so it’s clear what it covers.

How do I show a deposit on a handyman invoice?

Enter the deposit on the "Less: deposit received" line after the total, so the amount due shows what’s left to pay, and note in the job notes when you received it and what it was for.

How do handymen invoice for recurring maintenance?

Bill each visit with its date and the work done, or set up recurring invoices if the work and price are the same every time. Billed can send recurring invoices daily, weekly, monthly or yearly.

Free Handyman Service Invoice Template

Q: Why does the template charge sales tax on materials only?

Its tax line, "Sales tax on materials, if applicable", is set up for places where materials are taxable and labor isn’t. Whether labor, materials or trip fees are taxable depends on your state and local rules, so check with your tax agency. Leave the rate at 0% if no tax applies, or change the formula if more of the invoice is taxable.

A free handyman invoice for billing a client after the work is done, with completed tasks at a per-task price, labor by the hour, materials, a trip fee, sales tax on materials only, and the deposit received taken off the total, as a blank PDF form plus Word and Excel files

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Quick answer:This page has a free handyman service invoice for billing a client once the work is done. It shows the handyman’s details and license number field, an invoice number, invoice date, payment terms, due date and work dates; the client; three priced sections (Completed tasks, Labor and Materials) with Item, Details, Qty, Unit, Rate and Amount; and totals with Subtotal, Trip fee, "Sales tax on materials, if applicable" with an editable rate, Total, "Less: deposit received" and Amount due. The PDF is a blank form; the Word and Excel files carry sample details, and the Excel file calculates the line amounts and totals. To price the jobs before you start, use the matching handyman estimate.

HANDYMAN INVOICE

Handyman

Business name:: Example Handyman Services
Address:: 11 Example Road, Sampletown
Phone / email:: [Phone or email]
License no.:: [License no., if required where you work]

Invoice details

Invoice no.:: HS-2471
Invoice date:: Nov 9, 2026
Payment terms:: Net 7
Due date:: Nov 16, 2026
Work dates:: Nov 7-8, 2026

Bill to (client)

Client name:: Jordan Example
Address:: 36 Sample Street, Sampletown
Phone / email:: [Phone or email]

Completed tasks

Item: Replace the toilet fill valve and flapperAmount: 95.00
Details:
Hall bathroom
Qty:
1
Unit:
task
Rate:
95.00
Item: Install a grab barAmount: 85.00
Details:
Hall bathroom
Qty:
1
Unit:
task
Rate:
85.00
Item: Re-caulk the backsplashAmount: 85.00
Details:
Kitchen
Qty:
1
Unit:
task
Rate:
85.00

Completed tasks: line items
Item	Details	Qty	Unit	Rate	Amount
Replace the toilet fill valve and flapper	Hall bathroom	1	task	95.00	95.00
Install a grab bar	Hall bathroom	1	task	85.00	85.00
Re-caulk the backsplash	Kitchen	1	task	85.00	85.00

Tasks subtotal265.00

Labor

Item: Adjust cabinet doors and replace hingesAmount: 112.50
Details:
Kitchen
Qty:
1.5
Unit:
hour
Rate:
75.00
Item: Replace damaged deck boardsAmount: 187.50
Details:
Back deck
Qty:
2.5
Unit:
hour
Rate:
75.00

Labor: line items
Item	Details	Qty	Unit	Rate	Amount
Adjust cabinet doors and replace hinges	Kitchen	1.5	hour	75.00	112.50
Replace damaged deck boards	Back deck	2.5	hour	75.00	187.50

Labor subtotal300.00

Materials

Item: Fill valve and flapper kitAmount: 24.00
Details:
Hall bathroom
Qty:
1
Unit:
kit
Rate:
24.00
Item: Grab bar, 24 in., stainless steelAmount: 42.00
Details:
Hall bathroom
Qty:
1
Unit:
each
Rate:
42.00
Item: Soft-close cabinet hingesAmount: 25.00
Details:
Kitchen
Qty:
4
Unit:
each
Rate:
6.25
Item: Pressure-treated deck boards, 12 ftAmount: 111.00
Details:
Back deck
Qty:
6
Unit:
each
Rate:
18.50

Materials: line items
Item	Details	Qty	Unit	Rate	Amount
Fill valve and flapper kit	Hall bathroom	1	kit	24.00	24.00
Grab bar, 24 in., stainless steel	Hall bathroom	1	each	42.00	42.00
Soft-close cabinet hinges	Kitchen	4	each	6.25	25.00
Pressure-treated deck boards, 12 ft	Back deck	6	each	18.50	111.00

Materials subtotal202.00

Subtotal: 767.00
Trip fee: 45.00
Sales tax on materials, if applicable (0%): 0.00
Total: 812.00
Less: deposit received: 150.00
Amount due: 662.00

How to pay

Accepted methods:: Card, check or bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice HS-2471

Job notes

Deposit of 150.00 received on Nov 3, 2026, for materials.
All work was completed on Nov 7 and 8, 2026, and checked with the client.

Thank you. Please quote the invoice number with your payment.

Handyman service invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Handyman details, including a license number field, plus invoice no., invoice date, payment terms, due date and work dates

Bill to (client): client name, address and phone or email

Completed tasks priced per task, with a Details column for where the work was done

Labor section for hourly work (hours × rate)

Materials section with each part and its price

Subtotal, Trip fee, "Sales tax on materials, if applicable" with an editable rate, and Total

"Less: deposit received" credit line and Amount due

Blank PDF form plus Word (.docx) and Excel (.xlsx) versions with sample details and live totals in Excel

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax, total and amount due are formulas too. The amount due is the total minus the deposit received. The tax rate sits in its own cell, so you can change it.

HANDYMAN INVOICE

Handyman

Business name:: Example Handyman Services
Address:: 11 Example Road, Sampletown
Phone / email:: [Phone or email]
License no.:: [License no., if required where you work]

Invoice details

Invoice no.:: HS-2471
Invoice date:: Nov 9, 2026
Payment terms:: Net 7
Due date:: Nov 16, 2026
Work dates:: Nov 7-8, 2026

Bill to (client)

Client name:: Jordan Example
Address:: 36 Sample Street, Sampletown
Phone / email:: [Phone or email]

Completed tasks

Item: Replace the toilet fill valve and flapperAmount: 95.00
Details:
Hall bathroom
Qty:
1
Unit:
task
Rate:
95.00
Item: Install a grab barAmount: 85.00
Details:
Hall bathroom
Qty:
1
Unit:
task
Rate:
85.00
Item: Re-caulk the backsplashAmount: 85.00
Details:
Kitchen
Qty:
1
Unit:
task
Rate:
85.00

Completed tasks: line items
Item	Details	Qty	Unit	Rate	Amount
Replace the toilet fill valve and flapper	Hall bathroom	1	task	95.00	95.00
Install a grab bar	Hall bathroom	1	task	85.00	85.00
Re-caulk the backsplash	Kitchen	1	task	85.00	85.00

Tasks subtotal265.00

Labor

Item: Adjust cabinet doors and replace hingesAmount: 112.50
Details:
Kitchen
Qty:
1.5
Unit:
hour
Rate:
75.00
Item: Replace damaged deck boardsAmount: 187.50
Details:
Back deck
Qty:
2.5
Unit:
hour
Rate:
75.00

Labor: line items
Item	Details	Qty	Unit	Rate	Amount
Adjust cabinet doors and replace hinges	Kitchen	1.5	hour	75.00	112.50
Replace damaged deck boards	Back deck	2.5	hour	75.00	187.50

Labor subtotal300.00

Materials

Item: Fill valve and flapper kitAmount: 24.00
Details:
Hall bathroom
Qty:
1
Unit:
kit
Rate:
24.00
Item: Grab bar, 24 in., stainless steelAmount: 42.00
Details:
Hall bathroom
Qty:
1
Unit:
each
Rate:
42.00
Item: Soft-close cabinet hingesAmount: 25.00
Details:
Kitchen
Qty:
4
Unit:
each
Rate:
6.25
Item: Pressure-treated deck boards, 12 ftAmount: 111.00
Details:
Back deck
Qty:
6
Unit:
each
Rate:
18.50

Materials: line items
Item	Details	Qty	Unit	Rate	Amount
Fill valve and flapper kit	Hall bathroom	1	kit	24.00	24.00
Grab bar, 24 in., stainless steel	Hall bathroom	1	each	42.00	42.00
Soft-close cabinet hinges	Kitchen	4	each	6.25	25.00
Pressure-treated deck boards, 12 ft	Back deck	6	each	18.50	111.00

Materials subtotal202.00

Subtotal: 767.00
Trip fee: 45.00
Sales tax on materials, if applicable (0%): 0.00
Total: 812.00
Less: deposit received: 150.00
Amount due: 662.00

How to pay

Accepted methods:: Card, check or bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice HS-2471

Job notes

Deposit of 150.00 received on Nov 3, 2026, for materials.
All work was completed on Nov 7 and 8, 2026, and checked with the client.

Thank you. Please quote the invoice number with your payment.

Handyman service invoice

An invoice for completed handyman work: tasks at a per-task price, labor by the hour, materials, a trip fee, a tax rate cell on materials, the deposit received and the amount due.

A request for payment — shows the amount due

Download

What's on the handyman invoice

The handyman service invoice bills a client for work you've finished. It has:

Handyman: your Business name, Address, Phone / email and License no. The sample reads "[License no., if required where you work]".
Invoice details: Invoice no., Invoice date, Payment terms, Due date and Work dates.
Bill to (client): Client name, Address and Phone / email.
Three priced sections: Completed tasks, Labor and Materials. Each has the columns Item, Details, Qty, Unit, Rate and Amount, and its own subtotal.
Totals: Subtotal, Trip fee, Sales tax on materials, if applicable, Total, Less: deposit received and Amount due.
How to pay: accepted methods, placeholders for your account name and bank details, and the payment reference to quote.
Job notes, such as when the deposit was received and when the work was finished.

It comes as three files:

PDF: a blank form to print and fill in by hand.
Word (.docx) and Excel (.xlsx): the same layout filled with sample details. Overwrite them with your own.

In the Excel file:

Each line amount is Qty × Rate.
The three section subtotals, the Subtotal, the sales tax, the Total and the Amount due are formulas.
The sales tax applies only to the Materials section, at a rate cell you can change (0% in the sample).
You type the trip fee and the deposit received yourself.

The sample works out like this:

265.00 for completed tasks;
300.00 for labor;
202.00 for materials;
a Subtotal of 767.00, plus a 45.00 trip fee, for a Total of 812.00;
less a 150.00 deposit, leaving 662.00 due by Nov 16, 2026 on Net 7 terms.

The sample prices only show how the form works. They aren't typical rates, so use your own.

Completed tasks, labor and materials

Split the work the way you priced it:

Completed tasks are jobs at a set price, such as "Replace the toilet fill valve and flapper" at 95.00 or "Install a grab bar" at 85.00. Use Details for where you did the job, such as "Hall bathroom" or "Kitchen".
Labor is hourly work, priced as hours × rate. Examples: "Adjust cabinet doors and replace hinges", 1.5 hours at 75.00, and "Replace damaged deck boards", 2.5 hours at 75.00.
Materials are the parts you supplied, one line each, such as "Soft-close cabinet hinges", 4 at 6.25, or six deck boards at 18.50.

Fill in the Work dates ("Nov 7-8, 2026" in the sample), so the client can match the invoice to the visit. If you also bill a minimum charge or a call-out fee, put it on its own line, or on the Trip fee line, and make sure the client knew about it before you came.

Sales tax on materials

The invoice's tax line is "Sales tax on materials, if applicable". It applies the rate to the Materials section only, not to tasks, labor or the trip fee. Whether labor, materials or trip fees are taxable depends on your state and local rules, so check with your tax agency before you set a rate.

If labor or the trip fee is taxable where you work, this tax line won't cover it. Change the formula, or use an invoice that taxes the whole subtotal.

The handyman estimate applies its "Sales tax, if applicable" line to the subtotal plus the trip fee. If you use both templates, make sure they treat tax the same way for your work.

Deposits

If the client paid a deposit, enter it on Less: deposit received. It comes after the Total, so the Amount due shows what's left. Say in the job notes when you received it. The sample reads: "Deposit of 150.00 received on Nov 3, 2026, for materials."

Whether you take a deposit, how much, and whether it's refundable are your terms, and the rules on deposits can depend on where you work, so check them. To ask for a deposit with its own document before you start, send a deposit invoice.

Bill what you did, not what you estimated

If you gave the client an estimate first, the invoice should show the work you actually did, which may differ from what you estimated:

Leave off jobs the client dropped.
Add any extra work the client approved along the way.
Bill hourly jobs for the hours worked.

The sample invoice is shorter than the sample estimate because it covers only the jobs that were done. Add the estimate number to your job notes, so the client can compare the two. In Billed's estimating software, which publishes this page, you can convert an approved estimate into an invoice instead of retyping it.

Before you start, check whether the job needs a licensed contractor where you work. In California, for example, the Contractors State License Board treats bids over $1,000, work that needs a permit, and jobs where you employ workers as needing a license. See the handyman estimate page for the details and source.

Recurring maintenance and getting paid

Regular maintenance visits. If a client books you for the same work on a schedule, Billed can send recurring invoices daily, weekly, monthly or yearly.
Payment. Set the Payment terms and Due date to match what you agreed. When the client pays, you can give them a handyman receipt, or see all receipt templates.

Related templates

Other trade invoices: plumbing, electrician, painting, appliance repair and the trade and home service invoice. For larger jobs billed in stages against a contract, see the construction invoice.
Estimates for related work: the home repair estimate for a room-by-room punch list and the repair estimate for one item or piece of equipment. For estimates in Word and Excel, see the Microsoft Office estimate page.
Invoice formats: Word, Excel, PDF, Google Docs and Google Sheets, or all invoice templates.

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What's included in this invoice template

Part	What it holds
Handyman	Business name, address, phone or email, license no.
Invoice details	Invoice no., invoice date, payment terms, due date, work dates
Bill to (client)	Client name, address, phone or email
Completed tasks, Labor, Materials	Item, details, qty, unit, rate, amount; subtotal each
Totals	Subtotal, trip fee, sales tax on materials (rate cell), total, less: deposit received, amount due
How to pay	Accepted methods, account and bank placeholders, payment reference
Job notes	Deposit date, work completion

When this isn't for you

If you haven’t done the work yet, send the handyman estimate instead: an invoice asks for payment for work already done. For a large project billed in stages against a contract, a construction progress invoice fits better.