Invoice generator
Free Virtual Assistant Invoice Generator
Enter the month's support hours at your hourly rate, add any fixed monthly service and tools you paid for, and the preview totals the month.
Try the Virtual Assistant invoice generator
Add line items below to see a preview on this page. The button below the preview opens Billed's invoice generator.
Invoice preview
Virtual Assistant Services
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This preview stays on this page. The button opens Billed's invoice generator in a new tab.
Open full generatorInvoicing for your virtual assistant business
A virtual assistant's month can split into hours and fixed items. Support hours take one row: total hours as Qty, hourly charge as Rate; name the month and the main tasks in the description. A flat monthly service, such as inbox management, is one row at its monthly price, and a tool bought for the client's account is another.
Check your state's rules for administrative services before you add any tax.
Worked example, with sample figures: 15 hours of admin support at $32.00 is 15 × $32.00 = $480.00, inbox management for the month is 1 × $150.00 = $150.00, and a scheduling tool you paid for is 1 × $19.00 = $19.00. The month comes to $480.00 + $150.00 + $19.00 = $649.00, the total shown before you edit anything.
For retainers, hours over a retainer, letting a client check your hours and tools paid on a client's behalf, see how to invoice as a virtual assistant.
Why Billed fits virtual assistant billing
- Send the monthly invoice on a fixed schedule: Billed's recurring invoices page says "Choose how many invoices you want to send or send invoices indefinitely."
- Tracked hours go straight onto an invoice; Billed's invoice software page states you can "bill for time you have tracked."
- Sort what you spend for clients: Billed's expenses page says "Give every expense a category so your spending is already sorted when you file taxes or hand the year to your accountant."
How the virtual assistant invoice generator works
Three steps from blank page to a polished invoice your clients can pay with confidence.
- 1
Enter hours and fixed items
Support hours on one row, a monthly service on another, and any reimbursed tool on a third.
- 2
Leave tax for last
A tax rate belongs here only when your state's rules call for one.
- 3
Switch to Billed
Open full generator navigates to Billed's invoice generator, opening a fresh tab; none of these rows go with you.
Features that match real virtual assistant workflows
Recurring Invoices
Billed's recurring invoices page says: "Easily choose billing frequency. Choose whether to send invoices daily, weekly, monthly or yearly."
Log Time
Billed's features page says: "Log time for your tasks quickly and easily and save time."
Categorize Expenses
Billed's features page says: "Easily categorize your expenses in Billed App. This helps you in filing taxes during tax season."
Send Payment Reminders
Billed's features page says: "Send payment reminders for your invoices to get paid faster."
Virtual Assistant invoicing: common questions
Grow your virtual assistant business with Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| Item | Row to add |
|---|---|
| Support hours | Hours × hourly rate |
| Monthly service | Qty 1, monthly price |
| Tool paid for the client | A row at the amount paid |
| Tax | Depends on your state's rules |
When this isn't for you
If you're paid as an employee through payroll, or a staffing agency invoices the client for your hours, you won't need to send this invoice yourself.