Billed

Electrician Invoice Template

Bill an electrical job with the service call, labor hours for the electrician and apprentice at their own rates, materials and parts with a sales tax line on materials only, the permit fee passed through at cost and the deposit received, then download it as an editable Word or Excel file or a blank PDF to print

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Quick answer:This electrician invoice bills finished electrical work: a service call, labor hours by person at their own rate, materials and parts, and a permit fee passed through at cost. The sales tax line applies to materials only and the permit fee is added after tax; the deposit received comes off the total: 1,257.00 billed, a 300.00 deposit and 957.00 due in the sample. It comes as Word and Excel files with a sample and a blank A4 PDF. The page cites California's C-10 Electrical Contractor classification as an example.

ELECTRICAL SERVICE INVOICE

Electrical contractor

Business name:
Example Electric Co.
Address:
130 Example Industrial Road, Sampletown
Phone / email:
[Phone or email]
License no.:
[License no., if required where you work]

Invoice details

Invoice no.:
EL-2286
Invoice date:
Nov 21, 2026
Payment terms:
Net 15
Due date:
Dec 6, 2026
Job no.:
J-2286

Bill to (client)

Client name:
Taylor Example
Service address:
12 Sample Orchard Way, Sampletown
Phone / email:
[Phone or email]

Job

Work done:
New 240 V circuit for an EV charger; 2 GFCI outlets replaced
Work date:
Nov 20, 2026
Permit no.:
[Permit no., if required]
Inspection:
[Inspection date and result, if required]

Service call

  • Item: Service callAmount: 95.00
    Details:
    Weekday, standard hours
    Qty:
    1
    Unit:
    visit
    Rate:
    95.00
Service call subtotal95.00

Labor

  • Item: ElectricianAmount: 440.00
    Details:
    Run a new 240 V circuit and install the charger outlet
    Qty:
    4
    Unit:
    hour
    Rate:
    110.00
  • Item: ApprenticeAmount: 220.00
    Details:
    Assist with the circuit run
    Qty:
    4
    Unit:
    hour
    Rate:
    55.00
  • Item: ElectricianAmount: 110.00
    Details:
    Replace 2 GFCI outlets, kitchen and bathroom
    Qty:
    1
    Unit:
    hour
    Rate:
    110.00
Labor subtotal770.00

Materials and parts

  • Item: Double-pole breaker, 50 AAmount: 48.00
    Details:
    Main panel
    Qty:
    1
    Unit:
    each
    Rate:
    48.00
  • Item: Copper wire, 6 AWGAmount: 144.00
    Details:
    Panel to garage
    Qty:
    45
    Unit:
    ft
    Rate:
    3.20
  • Item: Receptacle, NEMA 14-50Amount: 32.00
    Details:
    Garage
    Qty:
    1
    Unit:
    each
    Rate:
    32.00
  • Item: GFCI receptacle, 20 AAmount: 48.00
    Details:
    Kitchen and bathroom
    Qty:
    2
    Unit:
    each
    Rate:
    24.00
Materials subtotal272.00

Permit fees, passed through at cost

  • Item: Electrical permitAmount: 120.00
    Details:
    [Permit no.]
    Qty:
    1
    Unit:
    permit
    Rate:
    120.00
Subtotal
1,137.00
Sales tax on materials, if applicable (0%)
0.00
Permit fees, passed through at cost
120.00
Total
1,257.00
Less: deposit received
300.00
Amount due
957.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice EL-2286

Job notes

  • Deposit of 300.00 received on Nov 12, 2026.
  • The permit fee is passed through at cost, outside the tax line; the permit and inspection details are in the Job block.
  • Sample terms: workmanship on this job is covered for 1 year from the work date.

Please quote the invoice number with your payment.

Electrical service invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Electrical contractor block with a license no. field, and invoice details with the job no.
Bill to (client) with the service address, and a Job block with permit and inspection placeholders
Service call table with its own subtotal
Labor by person and rate: electrician and apprentice hours × rate
Materials and parts by size or rating, with a materials subtotal
Sales tax rate cell on materials only, and the permit fee passed through at cost after tax
"Less: deposit received", a How to pay block and job notes
Word (.docx) and Excel (.xlsx) files with sample details, and a blank A4 PDF to print

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax, pass-through costs, total and amount due are formulas too. The amount due is the total minus the deposit received. The tax rate sits in its own cell, so you can change it.

ELECTRICAL SERVICE INVOICE

Electrical contractor

Business name:
Example Electric Co.
Address:
130 Example Industrial Road, Sampletown
Phone / email:
[Phone or email]
License no.:
[License no., if required where you work]

Invoice details

Invoice no.:
EL-2286
Invoice date:
Nov 21, 2026
Payment terms:
Net 15
Due date:
Dec 6, 2026
Job no.:
J-2286

Bill to (client)

Client name:
Taylor Example
Service address:
12 Sample Orchard Way, Sampletown
Phone / email:
[Phone or email]

Job

Work done:
New 240 V circuit for an EV charger; 2 GFCI outlets replaced
Work date:
Nov 20, 2026
Permit no.:
[Permit no., if required]
Inspection:
[Inspection date and result, if required]

Service call

  • Item: Service callAmount: 95.00
    Details:
    Weekday, standard hours
    Qty:
    1
    Unit:
    visit
    Rate:
    95.00
Service call subtotal95.00

Labor

  • Item: ElectricianAmount: 440.00
    Details:
    Run a new 240 V circuit and install the charger outlet
    Qty:
    4
    Unit:
    hour
    Rate:
    110.00
  • Item: ApprenticeAmount: 220.00
    Details:
    Assist with the circuit run
    Qty:
    4
    Unit:
    hour
    Rate:
    55.00
  • Item: ElectricianAmount: 110.00
    Details:
    Replace 2 GFCI outlets, kitchen and bathroom
    Qty:
    1
    Unit:
    hour
    Rate:
    110.00
Labor subtotal770.00

Materials and parts

  • Item: Double-pole breaker, 50 AAmount: 48.00
    Details:
    Main panel
    Qty:
    1
    Unit:
    each
    Rate:
    48.00
  • Item: Copper wire, 6 AWGAmount: 144.00
    Details:
    Panel to garage
    Qty:
    45
    Unit:
    ft
    Rate:
    3.20
  • Item: Receptacle, NEMA 14-50Amount: 32.00
    Details:
    Garage
    Qty:
    1
    Unit:
    each
    Rate:
    32.00
  • Item: GFCI receptacle, 20 AAmount: 48.00
    Details:
    Kitchen and bathroom
    Qty:
    2
    Unit:
    each
    Rate:
    24.00
Materials subtotal272.00

Permit fees, passed through at cost

  • Item: Electrical permitAmount: 120.00
    Details:
    [Permit no.]
    Qty:
    1
    Unit:
    permit
    Rate:
    120.00
Subtotal
1,137.00
Sales tax on materials, if applicable (0%)
0.00
Permit fees, passed through at cost
120.00
Total
1,257.00
Less: deposit received
300.00
Amount due
957.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice EL-2286

Job notes

  • Deposit of 300.00 received on Nov 12, 2026.
  • The permit fee is passed through at cost, outside the tax line; the permit and inspection details are in the Job block.
  • Sample terms: workmanship on this job is covered for 1 year from the work date.

Please quote the invoice number with your payment.

Electrical service invoice

An invoice for electrical work: the service call, labor hours by electrician and apprentice at their rates, materials and parts, a tax rate cell on materials, a permit fee passed through at cost, the deposit received and the amount due, with permit and inspection placeholders.

A request for payment — shows the amount due

Download

What this electrician invoice is for

This template bills a client for finished electrical work: the service call, labor hours for each person at their own rate, the materials and parts you installed, and the permit fee passed through at cost, less any deposit the client paid.

The electrician invoice has:

  • Electrical contractor: business name, address, phone or email, and a "License no." field labeled "[License no., if required where you work]".
  • Invoice details: invoice no., invoice date, payment terms, due date and job no.
  • Bill to (client): client name, service address, and phone or email.
  • Job: work done, work date, and "Permit no." and "Inspection" fields, both placeholders marked "if required".
  • Service call, Labor and Materials and parts: tables with Item, Details, Qty, Unit, Rate and Amount, with a "Service call subtotal", a "Labor subtotal" and a "Materials subtotal".
  • Permit fees, passed through at cost: the same columns, for the permit fee you paid on the client's behalf.
  • Totals: Subtotal, "Sales tax on materials, if applicable", "Permit fees, passed through at cost", Total, "Less: deposit received" and Amount due.
  • How to pay: accepted methods, account name, bank details and a payment reference.
  • Job notes on the deposit, the permit fee and the workmanship terms.

It comes as three files:

  • Word (.docx) and Excel (.xlsx): filled with a sample invoice for you to overwrite.
  • PDF: a blank form to print and fill in by hand, with a blank for the tax rate. It runs to two pages; the totals, payment details and job notes are on page 2. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog.

The sample invoice

The sample is invoice EL-2286 from Example Electric Co. to Taylor Example, for a new 240 V circuit for an EV charger and 2 replaced GFCI outlets at 12 Sample Orchard Way on Nov 20, 2026. It's dated Nov 21, 2026 on Net 15 terms, due Dec 6, 2026.

  • Service call: one weekday visit at standard hours, 95.00.
  • Labor: the electrician, 4 hours at 110.00 running the circuit and installing the charger outlet (440.00); the apprentice, 4 hours at 55.00 assisting (220.00); and the electrician, 1 hour at 110.00 replacing the 2 GFCI outlets (110.00), for a labor subtotal of 770.00.
  • Materials and parts: a 50 A double-pole breaker (48.00), 45 ft of 6 AWG copper wire at 3.20 (144.00), a NEMA 14-50 receptacle (32.00) and 2 GFCI receptacles at 24.00 (48.00), for a materials subtotal of 272.00.
  • Permit fees: the electrical permit, 120.00, with the permit number as a placeholder.

The subtotal is 1,137.00. Sales tax on materials is 0.00 at the sample's 0% rate, the permit fee adds 120.00, so the total is 1,257.00, and less the 300.00 deposit, the amount due is 957.00. All prices are sample values, not suggested rates.

Service call and labor

The service call has its own table, so the client sees it apart from the hours. Put what it covered in Details, such as "Weekday, standard hours", and price an evening or emergency call as its own line at your rate for it. If your terms credit the service call against the repair, say so in Details.

In Labor, give each person their own line: "Electrician" or "Apprentice" in Item, what they did in Details, the hours in Qty and their hourly rate in Rate. The sample bills the electrician at 110.00 an hour and the apprentice at 55.00, so the client can see who did what and at which rate.

Materials, parts and sales tax

List each part with its size or rating in the item name, such as "Double-pole breaker, 50 A" or "Copper wire, 6 AWG", where it went in Details, and the quantity in the unit you buy it in: each, or feet of wire.

In the Excel file, "Sales tax on materials, if applicable" applies its rate to the Materials subtotal only, not to the service call, labor or permit fee. That's how the file is built, not a statement about what is taxable. Whether electrical labor or materials are taxed, and how, depends on where you work, so check the rules there before you set the rate, or change the formula to match.

Permits and inspections

The permit fee goes in its own table, "Permit fees, passed through at cost", and is added after the sales tax line, outside the tax base. Bill it at what you paid, and record the permit number in the Job block's "Permit no." field and the inspection date and result in "Inspection". The sample's job note says: "The permit fee is passed through at cost, outside the tax line; the permit and inspection details are in the Job block."

Whether a job needs an electrical permit and inspection depends on the work and where it is, so check with the local building department before you price the job.

Deposit and payment

"Less: deposit received" takes off what the client paid before the work, and the sample's note records it: "Deposit of 300.00 received on Nov 12, 2026." How much deposit you take is a term of your agreement with the client. If no deposit was paid, set the line to 0.00.

The workmanship term in the sample's notes is marked "Sample terms" ("workmanship on this job is covered for 1 year from the work date"). Replace it with your own terms, or delete it.

Licensing

The "License no." field is a placeholder. In California, for example, the Contractors State License Board has a C-10 Electrical Contractor classification: "An electrical contractor places, installs, erects or connects any electrical wires, fixtures, appliances, apparatus, raceways, conduits, solar photovoltaic cells or any part thereof". Elsewhere, check the rules where you work.

Filling in the figures

In the Excel file:

  • Each line amount is Qty × Rate, rounded to the cent, and the service call, labor and materials tables each have their own subtotal.
  • The service call and permit tables have no blank row. The labor and materials tables each have one blank row at the end. To add lines, insert rows above the last item row of a table so its subtotal includes them, then copy the amount formula down.
  • The Subtotal adds the service call, labor and materials. "Sales tax on materials, if applicable" is the Materials subtotal × the rate in its own cell, and "Permit fees, passed through at cost" adds the permit table.
  • The Total is the Subtotal + the tax + the permit fees. You type the deposit, and the Amount due is the Total less the deposit.

The file's tip says: "To leave out "Sales tax on materials, if applicable", set its rate to 0%; to leave out "Less: deposit received", set it to 0.00. Don't delete these rows: the totals refer to them."

In the Word file, the amounts are typed, not calculated, so retype them when you change a figure. The PDF is blank, so fill in every amount and the tax rate by hand. We haven't tested the files in Excel or Word.

Electrician invoices in Billed

In Billed you can send the quote as an estimate and convert an approved estimate into an invoice (estimating software). You can attach files to an invoice, such as the permit or inspection record (all features). Clients can pay online by card or PayPal, and you can record a check as an offline payment.

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What's included in this invoice template

Charge On this template
Call-out visit Service call
Electrician, apprentice Labor, hours × rate
Breakers, wire, outlets Materials and parts
Permit Passed through at cost

When this isn't for you

If you're pricing a job before you start, send the electrical estimate. For a call-out with labor and parts outside electrical work, the home service invoice fits better; for heating and cooling service, use the HVAC invoice; for a list of small repairs across trades, the handyman invoice. If you bill a large project in stages, the construction invoice is set up for progress billing.

How To Send Invoices With Billed

Billed lets you send invoices by email or link, take card and PayPal payments on them, and send payment reminders.

1

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2

Create Your Invoice

Choose an invoice template and add your logo, business details and payment terms.

3

Send It and Follow Up

Email the invoice or share its link. Connect Stripe or PayPal to accept card and PayPal payments on it, and send payment reminders.

Frequently Asked Questions

Common questions about this invoice template.

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