What should a house cleaning invoice include?

Your business details; an invoice number, invoice date, payment terms, due date and the billing period; the client; and the home and your cleaning schedule. Then each visit with its date and rate, any deep-clean time and add-on tasks, any supplies you bought for the client, any sales tax, the amount due and how to pay.

How do I invoice recurring cleans?

List each visit in the billing period on its own line with its date, at your per-visit rate, and send one invoice for the period. The sample bills two visits in November, on Nov 4 and Nov 18, at 140.00 each. In Billed, a client who pays the same amount each period can get a recurring invoice instead.

How do I bill a deep clean or extra tasks?

Add them to "Deep clean and add-on tasks" with the date, priced the way you quote them: deep-clean time by the hour, and tasks such as the inside of the oven or refrigerator by the task. In the sample, 2.5 hours of deep cleaning at 45.00 come to 112.50.

Should I charge for cleaning supplies?

That's your choice, and your agreement with the client should say what the visit rate covers. Use the Supplies table for products you bought for this client, such as the sample's stone countertop cleaner the client asked for.

Do house cleaners charge sales tax?

It depends on where you work and what you sell. The Excel file applies its tax rate cell to the whole subtotal, starting at 0%; that's how the file is built, not a statement about what is taxable. Check the rules where you work, then set the rate or change the formula.

House Cleaning Invoice Template

Q: How do I charge for a late cancellation?

Agree on your cancellation terms with the client before the first visit. If you charge for a late cancellation, add it as its own line with the date of the missed visit. The sample's term, half the visit rate with less than 48 hours' notice, is a sample to replace with your own.

Bill a month of house cleaning with each recurring clean at your per-visit rate, deep-clean hours and add-on tasks such as the oven, refrigerator and windows, and any supplies the client asked for, then download it as an editable Word or Excel file or a blank PDF to print

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Quick answer:This house cleaning invoice bills a billing period of cleaning: each recurring visit at a per-visit rate, deep-clean hours and add-on tasks such as the oven, refrigerator and windows, and supplies the client asked for, with a sales tax rate cell on the subtotal. In the sample, two visits at 140.00, 225.50 of add-ons and an 18.00 supply come to 523.50. It comes as Word and Excel files with a sample and a one-page blank A4 PDF.

HOUSE CLEANING INVOICE

Cleaning company

Business name:: Example Home Cleaning
Address:: 27 Example Spruce Avenue, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: HC-0742
Invoice date:: Nov 28, 2026
Payment terms:: Net 7
Due date:: Dec 5, 2026
Billing period:: Nov 1-30, 2026

Bill to (client)

Client name:: Robin Example
Address:: 61 Sample Birch Road, Sampletown
Phone / email:: [Phone or email]

Home and schedule

Home:: 3 bedrooms, 2 bathrooms, about 1,600 sq ft
Schedule:: Every other Wednesday
Entry:: [Entry instructions]

Recurring cleans

Item: Standard clean, Nov 4Amount: 140.00
Details:
Every other week
Qty:
1
Unit:
visit
Rate:
140.00
Item: Standard clean, Nov 18Amount: 140.00
Details:
Every other week
Qty:
1
Unit:
visit
Rate:
140.00

Recurring cleans: line items
Item	Details	Qty	Unit	Rate	Amount
Standard clean, Nov 4	Every other week	1	visit	140.00	140.00
Standard clean, Nov 18	Every other week	1	visit	140.00	140.00

Recurring cleans subtotal280.00

Deep clean and add-on tasks

Item: Deep clean: baseboards and ventsAmount: 112.50
Details:
Nov 4
Qty:
2.5
Unit:
hour
Rate:
45.00
Item: Inside the ovenAmount: 35.00
Details:
Nov 18
Qty:
1
Unit:
task
Rate:
35.00
Item: Inside the refrigeratorAmount: 30.00
Details:
Nov 18
Qty:
1
Unit:
task
Rate:
30.00
Item: Interior windows, ground floorAmount: 48.00
Details:
Nov 18
Qty:
8
Unit:
window
Rate:
6.00

Deep clean and add-on tasks: line items
Item	Details	Qty	Unit	Rate	Amount
Deep clean: baseboards and vents	Nov 4	2.5	hour	45.00	112.50
Inside the oven	Nov 18	1	task	35.00	35.00
Inside the refrigerator	Nov 18	1	task	30.00	30.00
Interior windows, ground floor	Nov 18	8	window	6.00	48.00

Add-ons subtotal225.50

Supplies

Item: Stone countertop cleanerAmount: 18.00
Details:
Requested by the client
Qty:
1
Unit:
bottle
Rate:
18.00

Supplies: line items
Item	Details	Qty	Unit	Rate	Amount
Stone countertop cleaner	Requested by the client	1	bottle	18.00	18.00

Supplies subtotal18.00

Subtotal: 523.50
Sales tax, if applicable (0%): 0.00
Amount due: 523.50

How to pay

Accepted methods:: Card, bank transfer or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice HC-0742

Cleaning notes

Standard cleans cover kitchen, bathrooms, dusting, vacuuming and mopping throughout.
Add-on tasks are billed when requested; deep-clean time is billed at 45.00 an hour.
Sample terms: a visit canceled with less than 48 hours' notice is charged at half the visit rate.

Thank you for having us in your home.

House cleaning invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Cleaning company block, and invoice details with the billing period

Bill to (client), and a Home and schedule block with an entry instructions placeholder

Recurring cleans: one line per visit at your per-visit rate, with a subtotal

Deep clean and add-on tasks: hours, tasks or windows × rate, with an add-ons subtotal

Supplies the client asked for, with a supplies subtotal

Sales tax rate cell on the subtotal, a How to pay block and cleaning notes

Word (.docx) and Excel (.xlsx) files with sample details, and a one-page blank A4 PDF to print

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

HOUSE CLEANING INVOICE

Cleaning company

Business name:: Example Home Cleaning
Address:: 27 Example Spruce Avenue, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: HC-0742
Invoice date:: Nov 28, 2026
Payment terms:: Net 7
Due date:: Dec 5, 2026
Billing period:: Nov 1-30, 2026

Bill to (client)

Client name:: Robin Example
Address:: 61 Sample Birch Road, Sampletown
Phone / email:: [Phone or email]

Home and schedule

Home:: 3 bedrooms, 2 bathrooms, about 1,600 sq ft
Schedule:: Every other Wednesday
Entry:: [Entry instructions]

Recurring cleans

Item: Standard clean, Nov 4Amount: 140.00
Details:
Every other week
Qty:
1
Unit:
visit
Rate:
140.00
Item: Standard clean, Nov 18Amount: 140.00
Details:
Every other week
Qty:
1
Unit:
visit
Rate:
140.00

Recurring cleans: line items
Item	Details	Qty	Unit	Rate	Amount
Standard clean, Nov 4	Every other week	1	visit	140.00	140.00
Standard clean, Nov 18	Every other week	1	visit	140.00	140.00

Recurring cleans subtotal280.00

Deep clean and add-on tasks

Item: Deep clean: baseboards and ventsAmount: 112.50
Details:
Nov 4
Qty:
2.5
Unit:
hour
Rate:
45.00
Item: Inside the ovenAmount: 35.00
Details:
Nov 18
Qty:
1
Unit:
task
Rate:
35.00
Item: Inside the refrigeratorAmount: 30.00
Details:
Nov 18
Qty:
1
Unit:
task
Rate:
30.00
Item: Interior windows, ground floorAmount: 48.00
Details:
Nov 18
Qty:
8
Unit:
window
Rate:
6.00

Deep clean and add-on tasks: line items
Item	Details	Qty	Unit	Rate	Amount
Deep clean: baseboards and vents	Nov 4	2.5	hour	45.00	112.50
Inside the oven	Nov 18	1	task	35.00	35.00
Inside the refrigerator	Nov 18	1	task	30.00	30.00
Interior windows, ground floor	Nov 18	8	window	6.00	48.00

Add-ons subtotal225.50

Supplies

Item: Stone countertop cleanerAmount: 18.00
Details:
Requested by the client
Qty:
1
Unit:
bottle
Rate:
18.00

Supplies: line items
Item	Details	Qty	Unit	Rate	Amount
Stone countertop cleaner	Requested by the client	1	bottle	18.00	18.00

Supplies subtotal18.00

Subtotal: 523.50
Sales tax, if applicable (0%): 0.00
Amount due: 523.50

How to pay

Accepted methods:: Card, bank transfer or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice HC-0742

Cleaning notes

Standard cleans cover kitchen, bathrooms, dusting, vacuuming and mopping throughout.
Add-on tasks are billed when requested; deep-clean time is billed at 45.00 an hour.
Sample terms: a visit canceled with less than 48 hours' notice is charged at half the visit rate.

Thank you for having us in your home.

House cleaning invoice

An invoice for house cleaning in a billing period: recurring cleans at a per-visit rate, deep-clean hours and add-on tasks such as the oven, refrigerator and windows, special supplies, a tax rate cell and the amount due.

A request for payment — shows the amount due

Download

What this house cleaning invoice is for

This template bills a client for a billing period of house cleaning: each regular clean at your per-visit rate, any deep-clean time and extra tasks the client asked for, and any special supplies you bought for them.

The house cleaning invoice has:

Cleaning company: business name, address, and phone or email.
Invoice details: invoice no., invoice date, payment terms, due date and billing period.
Bill to (client): client name, address, and phone or email.
Home and schedule: the home, the cleaning schedule, and an "Entry" field that's a placeholder for entry instructions.
Recurring cleans, Deep clean and add-on tasks and Supplies: tables with Item, Details, Qty, Unit, Rate and Amount, with a "Recurring cleans subtotal", an "Add-ons subtotal" and a "Supplies subtotal".
Totals: Subtotal, "Sales tax, if applicable" and Amount due.
How to pay: accepted methods, account name, bank details and a payment reference.
Cleaning notes on what a standard clean covers, how add-ons are billed and the cancellation terms.

It comes as three files:

Word (.docx) and Excel (.xlsx): filled with a sample invoice for you to overwrite.
PDF: a one-page blank form to print and fill in by hand, with a blank for the tax rate. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog.

The sample invoice

The sample is invoice HC-0742 from Example Home Cleaning to Robin Example, for cleaning a 3-bedroom, 2-bathroom home of about 1,600 sq ft every other Wednesday in the billing period Nov 1-30, 2026. It's dated Nov 28, 2026 on Net 7 terms, due Dec 5, 2026.

Recurring cleans: standard cleans on Nov 4 and Nov 18 at 140.00 a visit, for a recurring cleans subtotal of 280.00.
Deep clean and add-on tasks: a deep clean of baseboards and vents, 2.5 hours at 45.00 (112.50); inside the oven (35.00); inside the refrigerator (30.00); and 8 ground-floor interior windows at 6.00 (48.00), for an add-ons subtotal of 225.50.
Supplies: a stone countertop cleaner the client asked for (18.00).

The subtotal is 523.50. Sales tax is 0.00 at the sample's 0% rate, so the amount due is 523.50. All prices are sample values, not suggested rates.

Recurring cleans

Give each visit its own line, with the date in Item ("Standard clean, Nov 4") and the schedule in Details, so the client can match each charge to a day you came. Record the schedule once in the Home and schedule block ("Every other Wednesday" in the sample), and write down what a standard clean covers. The sample's note says: "Standard cleans cover kitchen, bathrooms, dusting, vacuuming and mopping throughout."

Deep clean and add-on tasks

Bill extra work in "Deep clean and add-on tasks", priced the way you quote it: deep-clean time by the hour, and single tasks such as the inside of the oven or refrigerator by the task. Windows can go per window, as in the sample's 8 windows at 6.00. Put the date in Details. The sample's note sets out the rule: "Add-on tasks are billed when requested; deep-clean time is billed at 45.00 an hour."

Supplies

Use "Supplies" for products you bought for this client, such as a special cleaner they asked for. The sample bills a stone countertop cleaner, "Requested by the client". If your visit rate already covers your usual supplies, say so in your agreement, so the client knows when a supplies line will appear.

Cancellations and entry

The cancellation term in the sample's notes is marked "Sample terms": "a visit canceled with less than 48 hours' notice is charged at half the visit rate". Agree on your own terms with the client before the first visit, and if you charge a late cancellation, add it as its own line with the date of the missed visit.

The "Entry" field is a placeholder. If your entry instructions include a door or alarm code, you can keep them off the invoice.

Sales tax

In the Excel file, "Sales tax, if applicable" applies its rate to the whole Subtotal: the cleans, the add-ons and the supplies. That's how the file is built, not a statement about what is taxable. Whether cleaning services or supplies are taxed, and how, depends on where you work, so check the rules there before you set the rate, or change the formula to match.

Filling in the figures

In the Excel file:

Each line amount is Qty × Rate, rounded to the cent, and each table has its own subtotal.
Each table has one blank row at the end. To add more lines, insert rows above the last item row of a table so its subtotal includes them, then copy the amount formula down.
The Subtotal adds the three tables, "Sales tax, if applicable" is the Subtotal × the rate in its own cell, and the Amount due is the Subtotal + the tax.

The file's tip says: "To leave out "Sales tax, if applicable", set its rate to 0%. Don't delete these rows: the totals refer to them."

In the Word file, the amounts are typed, not calculated, so retype them when you change a figure. The PDF is blank, so fill in every amount and the tax rate by hand. We haven't tested the files in Excel or Word.

House cleaning invoices in Billed

If a client pays the same amount on a regular schedule, Billed's recurring invoices can create and send the invoice for you: you choose the frequency (daily, weekly, monthly or yearly), how many invoices to send, and whether each one is sent automatically or saved as a draft to check first. When the visits or add-ons change from one period to the next, as in the sample, create the invoice at the end of the billing period instead. Clients can pay online by card or PayPal, and you can send payment reminders (all features).

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What's included in this invoice template

Charge	On this template
Regular visit	Recurring cleans
Deep clean	Hours × rate
Oven, fridge, windows	Add-on tasks
Special products	Supplies

When this isn't for you

If you mainly clean carpets or windows, the carpet cleaner and window cleaner invoices fit those jobs better; for exterior pressure washing, use the power washing invoice. If you're pricing ongoing cleaning for an office or other business, start with the commercial cleaning estimate.