Billed

Interior Painter Invoice Template

Bill an interior painting job room by room, with each room's walls, ceiling, trim and doors priced by area or by the door with the coats and prep, hourly patching and repairs, and paint and materials with a sales tax line on materials only, less the deposit, then download it as an editable Word or Excel file or a blank PDF to print

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Quick answer:This interior painter invoice bills interior painting room by room: each room has its own table of surfaces with the coats and prep and a room subtotal, followed by hourly prep and repairs and paint and materials, with a sales tax rate cell on materials only and the deposit received taken off. In the sample, three rooms, 2.5 hours of drywall patching and 424.00 of materials come to 2,195.00, with a 500.00 deposit and 1,695.00 due. It comes as Word and Excel files with a sample and a blank A4 PDF. The page quotes EPA's lead-safe painting rule for US homes built before 1978.

INTERIOR PAINTING INVOICE

Painter

Business name:
Example Interior Painting
Address:
14 Example Brush Lane, Sampletown
Phone / email:
[Phone or email]
License no.:
[License no., if required where you work]

Invoice details

Invoice no.:
IP-0315
Invoice date:
Nov 25, 2026
Payment terms:
Net 10
Due date:
Dec 5, 2026
Quote no.:
[Quote no.]

Bill to (client)

Client name:
Lee Example
Address:
88 Sample Willow Court, Sampletown
Phone / email:
[Phone or email]

Job

Rooms:
Bedroom 2, bathroom and hallway
Work dates:
Nov 18 to Nov 21, 2026
Colors:
Walls soft gray, eggshell; bathroom white, satin; ceilings white, flat; trim and doors white, semi-gloss
Year built:
[Year built]

Bedroom 2

  • Coats and prep: Patch nail holes; 2 coatsAmount: 494.00
    Surface:
    Walls
    Qty:
    380
    Unit:
    sq ft
    Rate:
    1.30
  • Coats and prep: 1 coatAmount: 142.50
    Surface:
    Ceiling
    Qty:
    150
    Unit:
    sq ft
    Rate:
    0.95
  • Coats and prep: Sand and caulk; 2 coatsAmount: 128.00
    Surface:
    Baseboard and window trim
    Qty:
    64
    Unit:
    lin ft
    Rate:
    2.00
Bedroom 2 subtotal764.50

Bathroom

  • Coats and prep: Mildew wash; 2 coats of bathroom paintAmount: 288.00
    Surface:
    Walls
    Qty:
    180
    Unit:
    sq ft
    Rate:
    1.60
  • Coats and prep: Stain-blocking primer; 1 coatAmount: 55.00
    Surface:
    Ceiling
    Qty:
    50
    Unit:
    sq ft
    Rate:
    1.10
Bathroom subtotal343.00

Hallway

  • Coats and prep: 2 coatsAmount: 286.00
    Surface:
    Walls
    Qty:
    220
    Unit:
    sq ft
    Rate:
    1.30
  • Coats and prep: Light sand; 2 coatsAmount: 240.00
    Surface:
    Doors, both sides
    Qty:
    4
    Unit:
    door
    Rate:
    60.00
Hallway subtotal526.00

Prep and repairs, hourly

  • Item: Drywall patchingAmount: 137.50
    Details:
    Hallway dents and a bedroom crack
    Qty:
    2.5
    Unit:
    hour
    Rate:
    55.00
Prep subtotal137.50

Paint and materials

  • Item: Wall paint, eggshellAmount: 184.00
    Details:
    Soft gray
    Qty:
    4
    Unit:
    gal
    Rate:
    46.00
  • Item: Bathroom paint, satinAmount: 58.00
    Details:
    White
    Qty:
    1
    Unit:
    gal
    Rate:
    58.00
  • Item: Ceiling paint, flatAmount: 72.00
    Details:
    White
    Qty:
    2
    Unit:
    gal
    Rate:
    36.00
  • Item: Trim and door paint, semi-glossAmount: 50.00
    Details:
    White
    Qty:
    1
    Unit:
    gal
    Rate:
    50.00
  • Item: Primer, caulk, filler and masking suppliesAmount: 60.00
    Details:
    -
    Qty:
    1
    Unit:
    lot
    Rate:
    60.00
Materials subtotal424.00
Subtotal
2,195.00
Sales tax on materials, if applicable (0%)
0.00
Total
2,195.00
Less: deposit received
500.00
Amount due
1,695.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice IP-0315

Job notes

  • Room prices include the prep and coats listed on each line; furniture was moved and floors were covered.
  • Deposit of 500.00 received on Nov 10, 2026.
  • Leftover paint was labeled with the room and color and left with the client for touch-ups.

Please quote the invoice number with your payment.

Interior painting invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Painter block with a license no. field, and invoice details with the quote no.
Bill to (client), and a Job block with the rooms, work dates, colors and a year built placeholder
One table per room: surface, coats and prep, area or count × rate, with a room subtotal
Prep and repairs billed by the hour, with a prep subtotal
Paint and materials by type, sheen and gallons, with a materials subtotal
Sales tax rate cell on materials only, and "Less: deposit received"
Word (.docx) and Excel (.xlsx) files with sample details, and a blank A4 PDF to print

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax, total and amount due are formulas too. The amount due is the total minus the deposit received. The tax rate sits in its own cell, so you can change it.

INTERIOR PAINTING INVOICE

Painter

Business name:
Example Interior Painting
Address:
14 Example Brush Lane, Sampletown
Phone / email:
[Phone or email]
License no.:
[License no., if required where you work]

Invoice details

Invoice no.:
IP-0315
Invoice date:
Nov 25, 2026
Payment terms:
Net 10
Due date:
Dec 5, 2026
Quote no.:
[Quote no.]

Bill to (client)

Client name:
Lee Example
Address:
88 Sample Willow Court, Sampletown
Phone / email:
[Phone or email]

Job

Rooms:
Bedroom 2, bathroom and hallway
Work dates:
Nov 18 to Nov 21, 2026
Colors:
Walls soft gray, eggshell; bathroom white, satin; ceilings white, flat; trim and doors white, semi-gloss
Year built:
[Year built]

Bedroom 2

  • Coats and prep: Patch nail holes; 2 coatsAmount: 494.00
    Surface:
    Walls
    Qty:
    380
    Unit:
    sq ft
    Rate:
    1.30
  • Coats and prep: 1 coatAmount: 142.50
    Surface:
    Ceiling
    Qty:
    150
    Unit:
    sq ft
    Rate:
    0.95
  • Coats and prep: Sand and caulk; 2 coatsAmount: 128.00
    Surface:
    Baseboard and window trim
    Qty:
    64
    Unit:
    lin ft
    Rate:
    2.00
Bedroom 2 subtotal764.50

Bathroom

  • Coats and prep: Mildew wash; 2 coats of bathroom paintAmount: 288.00
    Surface:
    Walls
    Qty:
    180
    Unit:
    sq ft
    Rate:
    1.60
  • Coats and prep: Stain-blocking primer; 1 coatAmount: 55.00
    Surface:
    Ceiling
    Qty:
    50
    Unit:
    sq ft
    Rate:
    1.10
Bathroom subtotal343.00

Hallway

  • Coats and prep: 2 coatsAmount: 286.00
    Surface:
    Walls
    Qty:
    220
    Unit:
    sq ft
    Rate:
    1.30
  • Coats and prep: Light sand; 2 coatsAmount: 240.00
    Surface:
    Doors, both sides
    Qty:
    4
    Unit:
    door
    Rate:
    60.00
Hallway subtotal526.00

Prep and repairs, hourly

  • Item: Drywall patchingAmount: 137.50
    Details:
    Hallway dents and a bedroom crack
    Qty:
    2.5
    Unit:
    hour
    Rate:
    55.00
Prep subtotal137.50

Paint and materials

  • Item: Wall paint, eggshellAmount: 184.00
    Details:
    Soft gray
    Qty:
    4
    Unit:
    gal
    Rate:
    46.00
  • Item: Bathroom paint, satinAmount: 58.00
    Details:
    White
    Qty:
    1
    Unit:
    gal
    Rate:
    58.00
  • Item: Ceiling paint, flatAmount: 72.00
    Details:
    White
    Qty:
    2
    Unit:
    gal
    Rate:
    36.00
  • Item: Trim and door paint, semi-glossAmount: 50.00
    Details:
    White
    Qty:
    1
    Unit:
    gal
    Rate:
    50.00
  • Item: Primer, caulk, filler and masking suppliesAmount: 60.00
    Details:
    -
    Qty:
    1
    Unit:
    lot
    Rate:
    60.00
Materials subtotal424.00
Subtotal
2,195.00
Sales tax on materials, if applicable (0%)
0.00
Total
2,195.00
Less: deposit received
500.00
Amount due
1,695.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice IP-0315

Job notes

  • Room prices include the prep and coats listed on each line; furniture was moved and floors were covered.
  • Deposit of 500.00 received on Nov 10, 2026.
  • Leftover paint was labeled with the room and color and left with the client for touch-ups.

Please quote the invoice number with your payment.

Interior painting invoice

An invoice for interior painting billed room by room: each room's walls, ceiling, trim and doors with the coats and prep, hourly prep and repairs, paint and materials with a tax rate cell on materials only, the deposit received and the amount due.

A request for payment — shows the amount due

Download

What this interior painter invoice is for

This template bills a client for interior painting, room by room. Each room has its own table listing the surfaces you painted, the coats and prep for each, and a room subtotal, so the client can see what each room cost. Hourly patching and repairs and the paint and materials follow, less any deposit.

The interior painting invoice has:

  • Painter: business name, address, phone or email, and a "License no." field labeled "[License no., if required where you work]".
  • Invoice details: invoice no., invoice date, payment terms, due date and quote no. (a placeholder).
  • Bill to (client): client name, address, and phone or email.
  • Job: the rooms, work dates, colors, and a "Year built" placeholder.
  • Bedroom 2, Bathroom and Hallway: one table per room, with Surface, Coats and prep, Qty, Unit, Rate and Amount, and a subtotal for each room.
  • Prep and repairs, hourly: Item, Details, Qty, Unit, Rate and Amount, with a "Prep subtotal".
  • Paint and materials: the same columns, with a "Materials subtotal".
  • Totals: Subtotal, "Sales tax on materials, if applicable", Total, "Less: deposit received" and Amount due.
  • How to pay: accepted methods, account name, bank details and a payment reference.
  • Job notes on what the room prices include, the deposit and the leftover paint.

It comes as three files:

  • Word (.docx) and Excel (.xlsx): filled with a sample invoice for you to overwrite.
  • PDF: a blank form to print and fill in by hand, with a blank for the tax rate. It runs to two pages; the totals, payment details and job notes are on page 2. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog.

The sample invoice

The sample is invoice IP-0315 from Example Interior Painting to Lee Example, for painting bedroom 2, the bathroom and the hallway at 88 Sample Willow Court from Nov 18 to Nov 21, 2026. It's dated Nov 25, 2026 on Net 10 terms, due Dec 5, 2026.

  • Bedroom 2: walls, 380 sq ft at 1.30 with nail holes patched and 2 coats (494.00); ceiling, 150 sq ft at 0.95 with 1 coat (142.50); baseboard and window trim, 64 lin ft at 2.00, sanded and caulked with 2 coats (128.00), for a room subtotal of 764.50.
  • Bathroom: walls, 180 sq ft at 1.60 with a mildew wash and 2 coats of bathroom paint (288.00); ceiling, 50 sq ft at 1.10 with stain-blocking primer and 1 coat (55.00), for 343.00.
  • Hallway: walls, 220 sq ft at 1.30 with 2 coats (286.00); 4 doors, both sides, at 60.00 with a light sand and 2 coats (240.00), for 526.00.
  • Prep and repairs, hourly: drywall patching of hallway dents and a bedroom crack, 2.5 hours at 55.00 (137.50).
  • Paint and materials: wall, bathroom, ceiling, and trim and door paint by the gallon, and a lot of primer, caulk, filler and masking supplies, for a materials subtotal of 424.00.

The subtotal is 2,195.00. Sales tax on materials is 0.00 at the sample's 0% rate, so the total is 2,195.00, and less the 500.00 deposit, the amount due is 1,695.00. All prices are sample values, not suggested rates.

Pricing room by room

Give each room its own table, and list the surfaces you painted in it: walls and ceilings by the square foot, trim by the linear foot, and doors by the door. Put the coats and any prep for that surface in "Coats and prep" ("Patch nail holes; 2 coats"), so the client can see what the price covers. The room subtotal shows what each room cost, which helps when a client asks about one room or wants to add another later.

The sample's first job note sets out what the prices include: "Room prices include the prep and coats listed on each line; furniture was moved and floors were covered."

Prep and repairs billed by the hour

Prep that goes with a surface, such as patching nail holes or a mildew wash, stays in that surface's "Coats and prep". Repairs you price by time, such as patching dents and cracks in drywall, go in "Prep and repairs, hourly" with what you fixed in Details. The sample bills 2.5 hours of drywall patching at 55.00.

Paint, materials and sales tax

List paint by type, sheen and gallons, with the color in Details, and group small supplies into one line. The Job block's "Colors" field records the colors and sheens used in each area, and the sample's note says: "Leftover paint was labeled with the room and color and left with the client for touch-ups."

In the Excel file, "Sales tax on materials, if applicable" applies its rate to the Materials subtotal only, not to the room labor or the hourly prep. That's how the file is built, not a statement about what is taxable. Whether painting labor or materials are taxed, and how, depends on where you work, so check the rules there before you set the rate, or change the formula to match.

How this differs from the painting invoice

The painting invoice bills a whole job that can include outside work. Its interior work is one "Interior labor, by room" table with a line per room surface, it has an "Exterior labor, by surface" table for siding and fascia, an "Additional prep and repairs" table for work found and approved during the job, and its sales tax line applies to the whole subtotal.

This interior painter invoice is for inside work only. Each room is its own table with a "Coats and prep" column and a room subtotal, repairs are billed by the hour in their own table, the tax line applies to materials only, and the Job block has a "Year built" field. Both invoices have a "Paint and materials" table with the same columns and a "Less: deposit received" line.

Deposit

"Less: deposit received" takes off what the client paid before the job, and the sample's note records it: "Deposit of 500.00 received on Nov 10, 2026." How much deposit you take is a term of your agreement with the client. If no deposit was paid, set the line to 0.00.

Lead paint and licensing

  • Lead paint (US). EPA says its Renovation, Repair and Painting (RRP) Rule "requires that anyone paid to perform work that disturbs painted surfaces in homes, childcare facilities and preschools built before 1978 be certified and their employees be trained (either as a certified renovator or on-the-job by a certified renovator) in the use of lead-safe work practices that minimize occupants' exposure to lead hazards" (EPA: Lead Renovation, Repair and Painting Program). The Job block's "Year built" field is a placeholder for when the home was built. The template has no field for certification, so if the rule applies to a job, add your firm's certification to the job notes.
  • Licensing. The "License no." field is a placeholder. Whether you need a license to paint depends on where you work and the size of the job, so check with the licensing board there.

Filling in the figures

In the Excel file:

  • Each line amount is Qty × Rate, rounded to the cent, and each table has its own subtotal.
  • The three room tables have no blank rows. The prep and materials tables each have one blank row at the end. To add lines, insert rows above the last item row of a table so its subtotal includes them, then copy the amount formula down.
  • The Subtotal adds the ranges of all five tables. If you build an extra room table of your own, add its range to the Subtotal formula too.
  • "Sales tax on materials, if applicable" is the Materials subtotal × the rate in its own cell, and the Total is the Subtotal + the tax. You type the deposit, and the Amount due is the Total less the deposit.

The file's tip says: "To leave out "Sales tax on materials, if applicable", set its rate to 0%; to leave out "Less: deposit received", set it to 0.00. Don't delete these rows: the totals refer to them."

In the Word file, the amounts are typed, not calculated, so retype them when you change a figure. The PDF is blank, so fill in every amount and the tax rate by hand. We haven't tested the files in Excel or Word.

Interior painting invoices in Billed

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What's included in this invoice template

Charge On this template
Walls, ceilings Room table, sq ft × rate
Trim, doors Lin ft or per door
Drywall repairs Prep and repairs, hourly
Paint and supplies Paint and materials

When this isn't for you

If the job includes exterior work such as siding or fascia, use the painting invoice, which has an exterior table. If you're pricing the job before you start, send the painting estimate. If you did a short list of small repairs alongside a little painting, the handyman invoice fits better.

How To Send Invoices With Billed

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3

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Frequently Asked Questions

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