What should a lawn care invoice include?

Your business details, an invoice number and date, payment terms and a due date, and the client. Then the service period and lawn area, each visit or treatment with its date and rate, any add-on jobs, the products applied, any discount and sales tax, and the amount due with how to pay.

How do I bill recurring mowing visits?

List the visits you made in the recurring visits table, with their dates in Details and the number of visits as the quantity, at your per-visit rate. In the sample, visits skipped for weather are not charged. If your agreement is a flat monthly fee, use one line for the month.

How is the season discount worked out in this template?

In the Excel file, the season agreement discount is its rate times the recurring visits subtotal, so add-on services aren't discounted. The sample uses 5%. Set the rate to 0% if you don't offer a season discount.

How should I list fertilizer or weed control on the invoice?

Bill the treatment round as a line, and record the product name and the amount applied in the Products applied field, in plain words. Rules on applying pesticides depend on where you work: in the US, EPA says restricted-use pesticides can be applied only by a certified applicator or someone under their direct supervision.

When should I use the landscaping invoice instead?

Use the landscaping invoice for a finished project, such as hardscape, planting or irrigation work. This lawn care invoice bills recurring maintenance visits for a period, with treatment rounds and add-on jobs.

Free Lawn Care Invoice Template

A free invoice for a month of lawn care that bills each mowing visit at a per-visit rate, a fertilizer and weed control round and add-on jobs, records the products applied in plain words and takes a season agreement discount off the recurring visits, as a blank PDF form plus Word and Excel files filled with sample values

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Quick answer:This page has a free lawn care invoice for billing a client for a month of service. It records the lawn care company, the client, the season agreement number, the service period, the lawn area, the products applied and the technician, then bills recurring visits (mowing at a per-visit rate and a fertilizer and weed control round) and add-on services such as bed weeding and storm cleanup. A season agreement discount applies to the recurring visits only, sales tax comes from a rate you enter, and the amount due is at the bottom. It comes as a blank print-and-fill PDF and as Word and Excel files filled with sample values.

LAWN CARE INVOICE

Lawn care company

Business name:: Example Lawn & Landscape
Address:: 510 Example Road, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: LC-2705
Invoice date:: Jun 1, 2027
Payment terms:: Net 15
Due date:: Jun 16, 2027
Season agreement no.:: LC-0718

Bill to (client)

Client name:: Chris Sample
Address:: 29 Sample Lane, Sampletown
Phone / email:: [Phone or email]

Service record

Service period:: May 1 to May 31, 2027
Lawn area:: About 7,000 sq ft, front and back
Products applied:: Fertilizer with broadleaf weed control on May 12: [product name and amount applied]
Technician:: [Technician name and license no., if required where you work]

Recurring visits, May 2027

Item: Mow, edge, trim and blowAmount: 225.00
Details:
May 3, 10, 17, 24 and 31
Qty:
5
Unit:
visit
Rate:
45.00
Item: Fertilizer and weed controlAmount: 65.00
Details:
Round 2 of 5, May 12
Qty:
1
Unit:
application
Rate:
65.00

Recurring visits, May 2027: line items
Item	Details	Qty	Unit	Rate	Amount
Mow, edge, trim and blow	May 3, 10, 17, 24 and 31	5	visit	45.00	225.00
Fertilizer and weed control	Round 2 of 5, May 12	1	application	65.00	65.00

Recurring visits subtotal290.00

Add-on services

Item: Bed weeding, front bedsAmount: 72.00
Details:
May 20
Qty:
1.5
Unit:
hour
Rate:
48.00
Item: Storm debris cleanupAmount: 85.00
Details:
Branches and leaves after the May 18 storm
Qty:
1
Unit:
visit
Rate:
85.00

Add-on services: line items
Item	Details	Qty	Unit	Rate	Amount
Bed weeding, front beds	May 20	1.5	hour	48.00	72.00
Storm debris cleanup	Branches and leaves after the May 18 storm	1	visit	85.00	85.00

Add-ons subtotal157.00

Subtotal: 447.00
Season agreement discount on recurring visits (5%): 14.50
Sales tax, if applicable (0%): 0.00
Amount due: 432.50

How to pay

Accepted methods:: Card, bank transfer or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice LC-2705

Service notes

Recurring visits are charged per visit completed; visits skipped for weather are not charged.
The 5% season agreement discount applies to recurring visits only.
Water the lawn as instructed after each fertilizer application.

Thank you. Please quote the invoice number with your payment.

Lawn care service invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Lawn care company details, invoice number, dates, payment terms and season agreement number

Bill to (client): name, address, and phone or email

Service record: service period, lawn area, products applied and technician

Recurring visits table: visits by date at a per-visit rate, plus treatment rounds

Add-on services table for one-off jobs, with its own subtotal

Season agreement discount from a rate cell, on recurring visits only (Excel)

Sales tax, if applicable, from a rate cell (Excel)

Blank PDF to print and fill in; Word and Excel versions with sample values to overwrite

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, discount, tax and amount due are formulas too. The discount and tax rates sit in their own cells, so you can change them.

LAWN CARE INVOICE

Lawn care company

Business name:: Example Lawn & Landscape
Address:: 510 Example Road, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: LC-2705
Invoice date:: Jun 1, 2027
Payment terms:: Net 15
Due date:: Jun 16, 2027
Season agreement no.:: LC-0718

Bill to (client)

Client name:: Chris Sample
Address:: 29 Sample Lane, Sampletown
Phone / email:: [Phone or email]

Service record

Service period:: May 1 to May 31, 2027
Lawn area:: About 7,000 sq ft, front and back
Products applied:: Fertilizer with broadleaf weed control on May 12: [product name and amount applied]
Technician:: [Technician name and license no., if required where you work]

Recurring visits, May 2027

Item: Mow, edge, trim and blowAmount: 225.00
Details:
May 3, 10, 17, 24 and 31
Qty:
5
Unit:
visit
Rate:
45.00
Item: Fertilizer and weed controlAmount: 65.00
Details:
Round 2 of 5, May 12
Qty:
1
Unit:
application
Rate:
65.00

Recurring visits, May 2027: line items
Item	Details	Qty	Unit	Rate	Amount
Mow, edge, trim and blow	May 3, 10, 17, 24 and 31	5	visit	45.00	225.00
Fertilizer and weed control	Round 2 of 5, May 12	1	application	65.00	65.00

Recurring visits subtotal290.00

Add-on services

Item: Bed weeding, front bedsAmount: 72.00
Details:
May 20
Qty:
1.5
Unit:
hour
Rate:
48.00
Item: Storm debris cleanupAmount: 85.00
Details:
Branches and leaves after the May 18 storm
Qty:
1
Unit:
visit
Rate:
85.00

Add-on services: line items
Item	Details	Qty	Unit	Rate	Amount
Bed weeding, front beds	May 20	1.5	hour	48.00	72.00
Storm debris cleanup	Branches and leaves after the May 18 storm	1	visit	85.00	85.00

Add-ons subtotal157.00

Subtotal: 447.00
Season agreement discount on recurring visits (5%): 14.50
Sales tax, if applicable (0%): 0.00
Amount due: 432.50

How to pay

Accepted methods:: Card, bank transfer or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice LC-2705

Service notes

Recurring visits are charged per visit completed; visits skipped for weather are not charged.
The 5% season agreement discount applies to recurring visits only.
Water the lawn as instructed after each fertilizer application.

Thank you. Please quote the invoice number with your payment.

Lawn care service invoice

An invoice for a month of lawn care: weekly mowing visits at a per-visit rate, a fertilizer and weed control application, add-on services such as bed weeding and storm cleanup, a service record with the products applied described in plain words, a season discount rate cell on recurring visits, a tax rate cell and the amount due.

A request for payment — shows the amount due

Download

What this lawn care invoice is for

This template is for a lawn care business billing a client at the end of a month: the mowing visits you made, any treatment round in that month, and one-off jobs such as weeding or a cleanup. The sample is May for a residential lawn on a season agreement, with five weekly visits, one fertilizer and weed control round, and two add-ons.

It's a different document from these related templates:

Lawn care estimate: the season price you propose before you start, with the visits you plan and the one-time jobs.
Landscaping invoice: bills a finished landscaping project, such as hardscape, plants and irrigation, not recurring maintenance.

The lawn care invoice has:

Lawn care company: business name, address, and phone or email.
Invoice details: invoice number, invoice date, payment terms, due date and Season agreement no.
Bill to (client): client name, address, and phone or email.
Service record: Service period, Lawn area, Products applied and Technician.
Recurring visits: a table with Item, Details, Qty, Unit, Rate and Amount, with a "Recurring visits subtotal".
Add-on services: the same columns, with an "Add-ons subtotal".
Totals: Subtotal, "Season agreement discount on recurring visits", "Sales tax, if applicable" and Amount due.
How to pay: accepted methods, placeholders for the account name and bank details, and the payment reference to quote.
Service notes on how visits are charged, the discount, and watering after a treatment.

It comes as three files:

PDF: a blank form to print and fill in by hand, with blanks for the discount and tax percentages.
Word (.docx) and Excel (.xlsx): the same layout filled with sample values for you to overwrite.

In the Excel file:

Each line's Amount is Qty × Rate rounded to the cent, and each table has one empty row.
The two table subtotals and the Subtotal are formulas.
"Season agreement discount on recurring visits" has a rate cell (5% in the sample) and applies to the recurring visits table only, not to add-ons.
"Sales tax, if applicable" has a rate cell (0% in the sample) and is worked out on the Subtotal less the discount.
Amount due is the Subtotal less the discount plus any tax.

The file's tip says: to leave out the season agreement discount or the sales tax, set its rate to 0%, and don't delete these rows, because the totals refer to them. In the Word file, the discount and tax lines show their rates in the label ("(5%)", "(0%)"), so update both the label and the amount if you change them.

The sample adds up like this:

Recurring visits: 5 mowing visits × $45.00 = $225.00, plus 1 fertilizer and weed control round at $65.00, for $290.00.
Add-ons: 1.5 hours of bed weeding × $48.00 = $72.00, plus 1 storm debris cleanup at $85.00, for $157.00. Subtotal: $447.00.
Season agreement discount: 5% × $290.00 = $14.50. Sales tax: 0.00 at 0%.
Amount due: $447.00 − $14.50 = $432.50, due Jun 16, 2027 on Net 15 terms.

These figures only show how the form works. They are not typical prices.

Recurring visits and one-off jobs

Put the visits you made in the recurring table, with their dates in Details ("May 3, 10, 17, 24 and 31") and the number of visits in Qty, so the client can check them against their calendar. The sample's notes say "Recurring visits are charged per visit completed; visits skipped for weather are not charged". If your agreement charges a flat monthly fee instead, use one line for the month.

Treatment rounds that are part of the season plan go in the same table with their round number ("Round 2 of 5, May 12"). One-off jobs the client asked for, such as bed weeding or a storm cleanup, go in Add-on services, priced by the hour or per visit. Keeping them apart is what lets the season discount apply to the recurring visits only.

Products applied

The Products applied field records what you applied and when, in plain words: the sample reads "Fertilizer with broadleaf weed control on May 12: [product name and amount applied]". Replace the placeholder with the product name and the amount you applied. Describe what you did, not what the product will do.

Rules on applying pesticides and weed control products depend on where you work:

In the US, EPA says restricted-use pesticides "may be bought and applied only by a certified applicator or someone working under his or her direct supervision", and that state pesticide regulatory agencies issue applicator certifications (EPA: Certification standards for pesticide applicators).
In California, the Department of Pesticide Regulation says the state "requires a license or certification for many categories of professional pesticide applicators, as well as businesses that sell or apply pesticides" for hire, including maintenance gardener pest control businesses (CDPR: Apply for a license).

The Technician field has a placeholder for a license number where one is required. Check with the pesticide regulatory agency where you work.

Season discount and sales tax

Season agreement discount. It's a business term from your season agreement. The sample's note says "The 5% season agreement discount applies to recurring visits only". Set the rate to 0% if you don't offer one.
Sales tax. Whether lawn services or products are taxable, and at what rate, depends on the rules where the work is done. Check them, then enter the rate. If your rules tax only some of the lines, overwrite the tax amount.

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What's included in this invoice template

	This invoice	Lawn care estimate	Landscaping invoice
Sent	After a month of service	Before the season	After a project is finished
Bills	Visits made, treatment rounds and add-on jobs	Planned visits, one-time jobs and materials	Site preparation, hardscape, plants, irrigation and labor
Shows	Products applied, season discount, amount due	Season discount, estimated total	Disposal fee at cost, deposit received, amount due

When this isn't for you

If you're pricing a season before it starts, use the lawn care estimate. If you're billing an installation project, use the landscaping invoice. And if your scheduling software already issues invoices for each visit, use it so your visit records and invoices match.