Pest Control Invoice Template

• Pest control company: business name, address, phone or email, and a "License no." line with the placeholder "[License no., if required where you work]"
• Invoice details: invoice number, invoice date, payment terms, due date and service date
• Bill to (customer): name, address, and phone or email
• Property and treatment record: property, target pests, areas treated, products applied, technician (with a license number, if one is required where you work) and the next plan visit
• Services: one-time work, such as an inspection and treatment or exclusion work, with a "Services subtotal"
• Recurring plan: the plan visit billed on this invoice, with a "Plan subtotal"
• Materials: items you supplied, such as bait stations, with a "Materials subtotal"
• Totals: subtotal, "Sales tax, if applicable" with its rate, and the amount due
• How to pay: accepted methods, account name, bank details and a payment reference, with placeholders for your own details
• Service notes: the plan terms and any instructions for the customer

The sample is a first visit to a single-family home with a crawl space, for ants, spiders and mice. It bills:

• an initial inspection and treatment, interior and exterior, at 145.00;
• rodent exclusion, sealing 6 entry points in the garage and crawl space at 18.00 each, 108.00;
• the first quarterly plan visit ("Plan visit 1 of 4") at 95.00;
• 4 tamper-resistant bait stations at 22.00 each, 88.00.

The services come to 253.00, the plan to 95.00 and the materials to 88.00, for a subtotal of 436.00. With sales tax at 0%, the amount due is 436.00.

The property and treatment record says what you treated and with what. The "Products applied" field's placeholder is "[Product name and amount applied, for each area]": for each area treated, write the product's name as it appears on its label and the amount you applied. The template doesn't name any products or make claims about them, and the invoice doesn't need to. Describe what you did, not how well a product works.

Whether you must keep or give the customer an application record, and what it must contain, depends on where you work, so check the rules there; the invoice doesn't replace a record they require. The second sample note ("Follow the care instructions given by the technician for the treated areas") points the customer to the instructions you give them on the visit.

• In the US, the EPA's certification rule applies to restricted use pesticides, which may be bought and applied only by a certified applicator or someone working under their direct supervision. State pesticide regulatory agencies issue the certifications, and a state can require certification for all commercial pesticide use, not only restricted use pesticides.
• In California, the Department of Pesticide Regulation requires a license or certification for businesses that apply pesticides or use pest control methods or devices for hire, such as pest control businesses.

The template has a "License no." line for the business and a technician field with room for a license number, if one is required where you work. Outside these sources, check the rules where you work. The same two sources are summarized on the lawn care estimate template.

1. Add your business details and, if you have one, your license number.
2. Enter the invoice number, invoice date, payment terms, due date and service date.
3. Fill in the customer, then the property and treatment record: the property, target pests, areas treated, the products applied for each area, the technician and the next plan visit.
4. Add one-time work to the services table, the plan visit to the recurring plan table and anything you supplied to the materials table.
5. Set the sales tax rate, or leave it at 0%.
6. Replace the placeholders in "How to pay" with your own details, and edit the service notes with your plan terms and any guarantee, then send or print the invoice.

The PDF is a blank form for filling in by hand after the visit. The Word and Excel files have the same layout with the sample visit filled in, for you to overwrite.

In the Excel file, each line's amount is "Qty" × "Rate", and the table subtotals, the subtotal, the tax and the amount due are formulas. To leave out sales tax, set its rate to 0% instead of deleting the row, because the totals refer to it. Each table has one empty row after the sample lines. To add more, insert a row above the last item row in that table and copy the amount formula into it, then check that the table subtotal and the overall subtotal include it. In Word or on the PDF, work out the amounts yourself.

For a general layout rather than a pest control one, see the invoice templates for Word, for Excel, as a PDF, for Google Docs and for Google Sheets.

• Lawn care invoice for mowing and yard services
• Lawn care estimate for pricing a season of lawn services
• House cleaning invoice for cleaning jobs
• Home inspection invoice for inspection fees
• All invoice templates