What should a service receipt include?

Your business details; a receipt number and date; the customer's name and address; the service date, the equipment and the technician; each service and part with its quantity, rate and amount; the subtotal, any sales tax and the total; the amount paid; and the payment method, reference and date paid.

How do I show services and parts on one receipt?

List every line in the one table and mark each as a service or a part in the Service or part column. Bill hourly work with the hours in Qty, as the sample does with 1.5 hours at 90.00.

Does the template charge sales tax on labor?

Its tax line applies one rate to the whole subtotal, services and parts together, and the rate is 0% in the sample. Whether labor or parts are taxable depends on the rules where you work, so check with your tax agency and change the formula if only parts are taxable for you.

What if the customer pays only part of the bill?

This receipt is for a visit paid in full. For a part payment toward an invoice, use the invoice payment receipt, which shows the amount paid now, the total paid to date and the balance remaining.

How does the Excel file calculate the total?

Each row's amount is Qty × Rate, the subtotal adds the rows, and the total is the subtotal plus the sales tax from the rate you enter. You type the amount received in Amount paid.

Can I type into the PDF?

The PDF is a blank form to print and fill in by hand. To type your details, use the Word or Excel file, then save or print it as a PDF if your customer wants one.

Free Service Receipt Template

A free service receipt for a paid service visit, with the service date, equipment and technician, services and parts in one table at a quantity and rate, a sales tax rate cell, the total, the amount paid and the payment method, as a blank PDF form plus Word and Excel files

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Quick answer:This page has a free service receipt for a business that bills a customer for a service visit. It shows the business details; a receipt number and date; the customer's name and address; a Service visit block with the service date, equipment and technician; one table for services and parts with Description, Service or part, Qty, Rate and Amount; and Subtotal, "Sales tax, if applicable", Total and Amount paid, with the payment method, reference and date paid. The receipt is marked PAID. The PDF is a blank A4 form to print and fill in; the Word and Excel files carry sample details, and the Excel file calculates the amounts and totals, with one tax rate on the whole subtotal.

SERVICE RECEIPT

PAID

Service business

Business name:: Example Appliance Care
Address:: 27 Example Repair Row, Sampletown
Phone / email:: [Phone or email]

Receipt details

Receipt no.:: AC-3092
Receipt date:: Nov 17, 2026

Customer

Customer name:: Jordan Example
Address:: 9 Sample Elm Street, Sampletown

Service visit

Service date:: Nov 17, 2026
Equipment:: Dishwasher, [make and model]
Technician:: [Technician name]

Description: Service call and diagnosisAmount: 85.00
Service or part:
Service
Qty:
1
Rate:
85.00
Description: Replace drain pump, hoursAmount: 135.00
Service or part:
Service
Qty:
1.5
Rate:
90.00
Description: Drain pumpAmount: 64.00
Service or part:
Part
Qty:
1
Rate:
64.00
Description: Door gasketAmount: 38.50
Service or part:
Part
Qty:
1
Rate:
38.50

SERVICE RECEIPT line items
Description	Service or part	Qty	Rate	Amount
Service call and diagnosis	Service	1	85.00	85.00
Replace drain pump, hours	Service	1.5	90.00	135.00
Drain pump	Part	1	64.00	64.00
Door gasket	Part	1	38.50	38.50

Subtotal: 322.50
Sales tax, if applicable: 0.00
Total: 322.50
Amount paid: 322.50

Payment

Payment method:: Card ending [last 4 digits]
Payment reference:: [Transaction or check no.]
Date paid:: Nov 17, 2026

Thank you. Keep this receipt with your appliance records.

Service receipt: sample preview. Download it below.

Key Features

Everything you need in a professional receipt template.

Service business details and receipt no. and date

Customer name and address

Service visit block with the service date, equipment and technician

One table for services and parts, with a Service or part column, Qty, Rate and Amount

Subtotal, "Sales tax, if applicable" with a rate cell, Total and Amount paid

Payment method, payment reference and date paid

Marked PAID, with a keep-with-your-records footnote

Blank A4 PDF form plus Word (.docx) and Excel (.xlsx) versions with sample details and live totals in Excel

Download the receipt template

The PDF is a blank form to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

SERVICE RECEIPT

PAID

Service business

Business name:: Example Appliance Care
Address:: 27 Example Repair Row, Sampletown
Phone / email:: [Phone or email]

Receipt details

Receipt no.:: AC-3092
Receipt date:: Nov 17, 2026

Customer

Customer name:: Jordan Example
Address:: 9 Sample Elm Street, Sampletown

Service visit

Service date:: Nov 17, 2026
Equipment:: Dishwasher, [make and model]
Technician:: [Technician name]

Description: Service call and diagnosisAmount: 85.00
Service or part:
Service
Qty:
1
Rate:
85.00
Description: Replace drain pump, hoursAmount: 135.00
Service or part:
Service
Qty:
1.5
Rate:
90.00
Description: Drain pumpAmount: 64.00
Service or part:
Part
Qty:
1
Rate:
64.00
Description: Door gasketAmount: 38.50
Service or part:
Part
Qty:
1
Rate:
38.50

SERVICE RECEIPT line items
Description	Service or part	Qty	Rate	Amount
Service call and diagnosis	Service	1	85.00	85.00
Replace drain pump, hours	Service	1.5	90.00	135.00
Drain pump	Part	1	64.00	64.00
Door gasket	Part	1	38.50	38.50

Subtotal: 322.50
Sales tax, if applicable: 0.00
Total: 322.50
Amount paid: 322.50

Payment

Payment method:: Card ending [last 4 digits]
Payment reference:: [Transaction or check no.]
Date paid:: Nov 17, 2026

Thank you. Keep this receipt with your appliance records.

Service receipt

A receipt for a service visit: the service date, equipment and technician, the services performed and parts used in one table with quantity and rate, a sales tax rate cell, the total, the amount paid and the payment method.

Confirms a payment received

Download

What's on the service receipt

The service receipt confirms that a customer has paid for a service visit. It has:

Service business: your Business name, Address and Phone / email.
Receipt details: Receipt no. and Receipt date.
Customer: Customer name and Address.
Service visit: Service date, Equipment and Technician.
Services and parts: one table with Description, Service or part, Qty, Rate and Amount.
Totals: Subtotal, Sales tax, if applicable, Total and Amount paid.
Payment: Payment method, Payment reference and Date paid.
The footnote "Thank you. Keep this receipt with your appliance records."

The receipt is marked PAID. It comes as three files:

PDF: a blank form to print and fill in by hand. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog so the whole page fits.
Word (.docx) and Excel (.xlsx): the same layout filled with sample details. Overwrite them with your own.

In the Excel file:

each row's Amount is Qty × Rate, rounded to the cent;
Subtotal adds up the Amount column;
a "Tax rate (enter your rate)" cell sets Sales tax, if applicable, which is the Subtotal × that rate (0% in the sample);
Total is the Subtotal plus the sales tax;
you type the amount received in Amount paid.

The file's tip says that for a service billed by the hour you enter the hours in Qty, to leave the tax rate at 0% if no tax applies, and not to delete the rows, because the totals refer to them. The table has four sample rows and four blank ones.

The sample works out like this, for a dishwasher repair on Nov 17, 2026:

Services: a service call and diagnosis at 85.00, and 1.5 hours to replace the drain pump at 90.00 an hour, 135.00;
Parts: the drain pump, 64.00, and a door gasket, 38.50;
a Subtotal of 322.50, with sales tax at 0%, and a Total of 322.50, paid by card the same day.

The sample prices only show how the form works, so use your own.

Services and parts in one table

Every line goes in the same table, and the Service or part column says which it is, so the customer can see what was labor and what was parts without a second table. Bill a flat charge, such as a service call, with Qty 1 and its price as the Rate. Bill hourly work with the hours in Qty, as the sample does with "Replace drain pump, hours" (1.5 at 90.00).

Fill in the Service visit block, so the receipt shows when the work was done, on what, and by whom. The sample's Equipment line reads "Dishwasher, [make and model]".

Sales tax on services and parts

The Sales tax, if applicable line applies one rate to the whole Subtotal, services and parts together. Whether labor, parts or both are taxable depends on the rules where you work, so check with your tax agency before you set a rate. If only parts are taxable for you, change the tax formula so it adds up the part rows only.

Payment details

Record how the customer paid in Payment method (the sample reads "Card ending [last 4 digits]"), the transaction or check number in Payment reference, and the Date paid. Amount paid is a number you type, so it shows what you actually received.

This receipt is for a visit paid in full. If the customer pays only part of an invoice, the invoice payment receipt is set up for that, with the amount paid now, the total paid to date and the balance remaining.

Service receipt or a trade receipt?

This service receipt: a general service visit, with services and parts in one table at a quantity and rate, the equipment and technician, and one sales tax rate on the whole subtotal.
Mechanic receipt: a vehicle repair, with the year, make and model, VIN, license plate and odometer, a disposal fee line and a balance after the payment.
Handyman receipt: a handyman job, with each piece of work and its location, a deposit paid earlier and a balance after the payment.
Plumbing receipt: payment of a plumbing invoice, with the invoice number, date and total, a deposit paid earlier and the amount paid now.

Other receipt templates include the payment receipt, the online order receipt and the generic receipt.

Sending receipts with Billed

If you invoice customers in Billed, which publishes this page, its features page says: "Send payment receipts to your clients after they have paid for your invoices." You can also record offline payments such as checks and cash, so your payment records stay in one place.

Related templates

Receipt templates by format: Word, Excel, PDF, Google Docs and Google Sheets.
All receipt templates.

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What's included in this receipt template

Part	What it holds
Service business	Business name, address, phone or email
Receipt details	Receipt no., receipt date
Customer	Customer name, address
Service visit	Service date, equipment, technician
Services and parts	Description, service or part, qty, rate, amount
Totals	Subtotal, sales tax (rate cell), total, amount paid
Payment	Payment method, payment reference, date paid

When this isn't for you

This receipt is for a service visit paid in full. For a vehicle repair, the mechanic receipt has the vehicle fields; for a part payment toward an invoice, use the invoice payment receipt.