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PDF Receipt Template

Two free receipt PDFs to print and fill in by hand, a sales receipt with 12 lines for items and a receipt for services with 10 lines for the work done, each a blank A4 form with a received-by signature line, plus Word and Excel versions with a sample filled in

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Quick answer:This page has two receipt PDFs made for printing and filling in by hand. The PDF sales receipt has the seller, a Sold to block, 12 lines with Qty, Item no., Description, Unit price and Amount, then Subtotal, Sales tax, if applicable, Total and Amount paid, the payment method with a check or card reference, and a Received by line. The PDF service receipt has the customer and service address, the date of service and who did the work, 10 lines with Work done, Hours / qty, Rate and Amount, the same totals, lines for work notes and a Received by line. Each PDF is a blank one-page A4 form with no fillable fields. Each receipt also comes as a Word file and an Excel file with a sample filled in; the Excel file works out the line amounts, subtotal, sales tax and total.

SALES RECEIPT

PAID

Seller

Business name:
Example Woodshop
Address:
18 Example Market Lane, Sampletown
Phone / email:
[Phone or email]

Receipt details

Receipt no.:
EW-0315
Date:
Nov 21, 2026
Sold by:
[Seller name]

Sold to

Name:
Riley Example
Address or email:
[Address or email, optional]
  • Item no.: CB-14Amount: 45.00
    Qty:
    1
    Description:
    Walnut cutting board, 14 in.
    Unit price:
    45.00
  • Item no.: CS-4Amount: 36.00
    Qty:
    2
    Description:
    Coaster set, 4 pieces
    Unit price:
    18.00
  • Item no.: ST-20Amount: 62.00
    Qty:
    1
    Description:
    Serving tray, maple
    Unit price:
    62.00
Subtotal
143.00
Sales tax, if applicable
0.00
Total
143.00
Amount paid
143.00

Payment

Payment method:
Cash
Check or card reference:
[Check no. or last 4 card digits]
Date paid:
Nov 21, 2026

Received by

Thank you for your purchase. Keep this receipt for your records.

PDF sales receipt: sample preview. Download it below with the other layouts.

Key Features

Everything you need in a professional receipt template.

Two blank one-page A4 PDF receipts to print and fill in by hand
Sales receipt: 12 lines with Qty, Item no., Description, Unit price and Amount
Receipt for services: 10 lines with Work done, Hours / qty, Rate and Amount
Seller or service provider block, receipt number and date
Subtotal, "Sales tax, if applicable", Total and Amount paid
Payment method with a check or card reference, and a Received by signature line
Lines for work notes on the service receipt
Word and Excel versions with a sample; the Excel file calculates the totals

Download one of 2 receipt layouts

The PDF is a blank form to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

SALES RECEIPT

PAID

Seller

Business name:
Example Woodshop
Address:
18 Example Market Lane, Sampletown
Phone / email:
[Phone or email]

Receipt details

Receipt no.:
EW-0315
Date:
Nov 21, 2026
Sold by:
[Seller name]

Sold to

Name:
Riley Example
Address or email:
[Address or email, optional]
  • Item no.: CB-14Amount: 45.00
    Qty:
    1
    Description:
    Walnut cutting board, 14 in.
    Unit price:
    45.00
  • Item no.: CS-4Amount: 36.00
    Qty:
    2
    Description:
    Coaster set, 4 pieces
    Unit price:
    18.00
  • Item no.: ST-20Amount: 62.00
    Qty:
    1
    Description:
    Serving tray, maple
    Unit price:
    62.00
Subtotal
143.00
Sales tax, if applicable
0.00
Total
143.00
Amount paid
143.00

Payment

Payment method:
Cash
Check or card reference:
[Check no. or last 4 card digits]
Date paid:
Nov 21, 2026

Received by

Thank you for your purchase. Keep this receipt for your records.

PDF sales receipt

A print-and-fill sales receipt: the seller, who it was sold to, 12 lines for the quantity, item number, description and unit price, the subtotal, sales tax, total and amount paid, how it was paid and a received-by signature. The PDF is the blank form; the Word and Excel files carry a sample.

Confirms a payment received

Download

RECEIPT FOR SERVICES

PAID

Service provider

Business name:
Example Yard Care
Address:
5 Example Hedge Road, Sampletown
Phone / email:
[Phone or email]

Receipt details

Receipt no.:
YC-1042
Date:
Nov 14, 2026

Customer

Name:
Jordan Sample
Service address:
22 Sample Oak Street, Sampletown

Job

Date of service:
Nov 14, 2026
Work done by:
[Name]

Work notes

Work notes:
Next visit: [date, if booked]
RECEIPT FOR SERVICES line items
Work doneHours / qtyRateAmount
Lawn mowing and edging1.540.0060.00
Hedge trimming, front yard240.0080.00
Green waste haul-away, 1 load125.0025.00
Subtotal
165.00
Sales tax, if applicable
0.00
Total
165.00
Amount paid
165.00

Payment

Payment method:
Check
Check no. / reference:
[Check no.]
Date paid:
Nov 14, 2026

Received by

Thank you. Keep this receipt for your records.

PDF service receipt

A print-and-fill receipt for services: the customer and service address, the date of service and who did the work, 10 lines for the work done with hours or quantity and a rate, the subtotal, sales tax, total and amount paid, how it was paid, lines for work notes and a received-by signature. The PDF is the blank form; the Word and Excel files carry a sample.

Confirms a payment received

Download

What's on this page

Two receipts built for printing and filling in by hand. The PDF is the blank form; the Word and Excel files have the same layout with a sample filled in, for when you'd rather type.

  • PDF sales receipt: for goods sold, with 12 lines for items.
  • PDF service receipt: for work done, with 10 lines for the work, the date of service and room for notes.

Both PDFs are one A4 page with no fillable fields: print them, write in the details, and sign the "Received by" line. Both are marked PAID at the top.

PDF sales receipt

The blank form has:

  • Seller: "Business name", "Address" and "Phone / email"
  • Receipt details: "Receipt no.", "Date" and "Sold by"
  • Sold to: "Name" and "Address or email"
  • Items: 12 lines with "Qty", "Item no.", "Description", "Unit price" and "Amount"
  • Totals: "Subtotal", "Sales tax, if applicable", "Total" and "Amount paid"
  • Payment: "Payment method", "Check or card reference" and "Date paid"
  • a "Received by" signature line and the footnote "Thank you for your purchase. Keep this receipt for your records."

The Word and Excel sample is receipt EW-0315 from a woodshop, dated Nov 21, 2026:

  • 1 walnut cutting board, item CB-14, at 45.00;
  • 2 coaster sets, item CS-4, at 18.00, 36.00;
  • 1 maple serving tray, item ST-20, at 62.00.

That's a subtotal of 143.00, with sales tax at 0%, a total of 143.00 and 143.00 paid in cash. The prices are sample figures.

PDF service receipt

The blank form is titled RECEIPT FOR SERVICES and has:

  • Service provider: "Business name", "Address" and "Phone / email"
  • Receipt details: "Receipt no." and "Date"
  • Customer: "Name" and "Service address"
  • Job: "Date of service" and "Work done by"
  • Work notes: a "Work notes" line with two more blank lines under it
  • Work done: 10 lines with "Work done", "Hours / qty", "Rate" and "Amount"
  • Totals: "Subtotal", "Sales tax, if applicable", "Total" and "Amount paid"
  • Payment: "Payment method", "Check no. / reference" and "Date paid"
  • a "Received by" signature line

The Word and Excel sample is receipt YC-1042 from a yard care business, for work on Nov 14, 2026:

  • lawn mowing and edging, 1.5 hours at 40.00, 60.00;
  • hedge trimming in the front yard, 2 hours at 40.00, 80.00;
  • one load of green waste hauled away, 1 at 25.00.

That's a subtotal of 165.00, with sales tax at 0%, a total of 165.00 and 165.00 paid by check. The sample's work note reads "Next visit: [date, if booked]". The rates are sample figures, so use your own.

Filling in the blank PDF

  1. Write your business name, address and contact details, or stamp them, before you print a batch.
  2. Give each receipt the next number in your sequence and the date.
  3. Fill in the customer and, on the sales receipt, who made the sale; on the service receipt, the service address, the date of service and who did the work.
  4. Write one line per item or piece of work, and multiply the quantity or hours by the price or rate for each amount.
  5. Add up the subtotal, add any sales tax, and write the total and the amount paid.
  6. Note the payment method. For a check, write the check number; for a card, write only the last 4 digits, not the full card number.
  7. Sign the "Received by" line and give the customer the receipt. Keep a copy for your records.

Whether sales tax applies, and at what rate, depends on where you work, so check the rules there.

The PDFs are sized for A4 paper. If you print on US Letter, check the scaling setting in your print dialog so the whole page fits.

The Word and Excel versions

The Word and Excel files have the same layout as each PDF, filled with the sample, for you to overwrite.

In the Excel files:

  • each line's "Amount" is "Qty" × "Unit price" on the sales receipt and "Hours / qty" × "Rate" on the service receipt, rounded to the cent;
  • "Subtotal" adds up the lines;
  • "Sales tax, if applicable" is the Subtotal × the rate in its own "Tax rate (enter your rate)" cell, rounded to the cent (0% in the sample);
  • "Total" is the Subtotal plus the sales tax;
  • "Amount paid" isn't a formula: you enter the amount received;
  • the file's tip says to leave the tax rate at 0% if none applies, and not to delete the rows, because the totals refer to them. On the service receipt, the tip says to enter a flat charge as 1 in "Hours / qty" with the charge in "Rate".

In Word, work out the amounts yourself.

PDF receipts or another format?

Each format page has its own receipts, laid out for that format:

  • The Word receipts are a payment receipt for a payment on an account, listing what it covers and for which period, with the balance after the payment, and an itemized receipt with a size column and a gift card line.
  • The Excel receipts are an itemized receipt with a SKU column and a discount rate cell, and a partial payment receipt that tracks payments toward an agreed total.
  • The Google Docs receipts are a sales receipt with a discount line, a service payment receipt with a date for each service, and a cash receipt with the amount in words.
  • The Google Sheets receipts are an itemized sales receipt with the amount tendered and change, and a register that logs the receipts you've issued.
  • The printable receipt book prints three receipts on a page, each with a stub to keep.
  • The blank receipts have nothing filled in, in any of their files.

Or browse all receipt templates.

Receipts in Billed

If you invoice customers in Billed, its features page says: "Send payment receipts to your clients after they have paid for your invoices." You can also record offline payments, such as checks and cash, so your payment records stay in one place.

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Why fill in templates by hand? With Billed you can invoice clients and send them a payment receipt once they've paid — all in one place.

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What's included in this receipt template

Receipt What the blank PDF has
PDF sales receipt 12 item lines, Sold to, Sold by
PDF service receipt 10 work lines, Job, Work notes
Both Totals, payment, Received by

When this isn't for you

If you want several receipts on one sheet with stubs to keep, use the printable receipt book page. If you want a receipt with nothing filled in, in every format, use the blank receipts. If the customer hasn't paid yet, send an invoice instead.

How To Send Payment Receipts With Billed

Billed sends a payment receipt after your client has paid your invoice.

1

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2

Create Your Invoice

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3

Send Payment Receipts

Send clients a payment receipt after they have paid your invoice, so they have a record of the payment.

Frequently Asked Questions

Common questions about this receipt template.

Related Templates

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Excel Receipt TemplateView Template
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