Business Receipt Template
Download the free business receipt template today, and start creating stylish and detailed receipts in a few seconds and send them directly to your clients.
Get Your Free Business Receipt Template
As a professional, you need to run your business more smoothly and effortlessly. That is why Billed offers free ready-made business receipt templates that are perfect for businesses like yours.
With the free and high-quality and easily-editable receipt templates from Billed, you can effortlessly and quickly create detailed receipts in just a few seconds.
Our beautiful and fully editable receipt templates are available for download in various formats. PDF, XLS, Word, Google Docs, and Google Sheets.
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- What is a receipt?
- When should a receipt be issued?
- Receipt vs Invoice - What's the Difference?
- What to include on the Business Receipt?
- Tips while writing receipts
- Benefits of Using a Business Receipt
- Types of Receipts Based on Their Use
- Why use our Business Receipt Template?
- Do you need to keep a copy of all receipts?
- How to create a Business Receipt?
- Download The Business Receipt Template For Free
What is a receipt?
A receipt is a document a company provides to its customers whenever it sells a product or service. This is proof of purchase for the buyer. A receipt is a document confirming that the seller has received money from the buyer. It usually includes the date and description of the item the buyer purchased. When a transaction is between two companies, receipts can also contain information about the payment method and the buyer.
Usually, on the receipt, you can find information such as:
- date and time of purchase;
- number of items purchased and the sum of prices;
- the name and location of the company from which the items were purchased;
- VAT charged;
- payment method.
- It is usually provided in paper or electronic form at the point of sale.
Individuals, businesses, and other organizations can issue receipts for many types of payments. For example, you can issue a receipt for online bank transfers or cash. According to the tax authorities, receipts require sellers to pay taxes on those sales.
When should a receipt be issued?
The company should issue a receipt to all customers upon receipt of the product or service. It is provided whenever a customer pays for goods or services offered by the company. Instead of a bill, you can also issue an invoice, which will be signed by both parties with a note that it has already been paid. A receipt is an important piece of documentation for keeping business records and preparing tax returns. Hence, keeping copies in a safe place, folders, or computer program is important.
Receipt vs Invoice - What's the Difference?
Invoices and receipts are sent by the seller, their meaning is entirely different. The invoice is the seller’s demand for payment. Sellers, when delivering goods to their customers, also send invoices. An invoice, like a bill, is a payment request. The seller sends the invoice before making the payment.
Simply put, an invoice is “Please pay for my products or services,” and a receipt is “You paid me. ” If you want a customer to pay you, you send them an invoice telling them how much they must pay and by when. After paying, you hand him a receipt that states how much he paid and when he made it.
Before the payment is made, the supplier issues an invoice. After payment, the seller issues a receipt.
What to include on the Business Receipt?
As a business person, you need to create and send a perfect printable business receipt that contains the following transaction details.
The date of payment: Enter the date of payment when the customer made a partial or full payment for your goods or services.
Sum amount received: This is the precise amount the customer paid to get the products or services from you.
The seller’s details: Your business name and basic contact details.
Quantity purchased: The volume of goods received by the customer.
An optional logo: Enter the logo of your business in different fonts and colors
The amount remaining due: The amount the customer is still scheduled to complete payment.
The original receipt number: Give your printable receipt a unique number.
Tips while writing receipts
If you want to use or make a receipt for financial transactions, you need to follow these tips so that you don’t get it wrong and make your receipt readable for your client.
- Avoid signing blank receipts so that your signature is not misused by irresponsible parties. By using the signature, it will be seen which of the original receipts and which ones were faked for a crime.
- Also pay attention to writing the full names of both the recipient and the donor of the money
- Also add a sign at the end of the writing, for example in the section “for payment.” The goal is that it can no longer be added with explanations or other sentences outside the transaction.
- Include the name of the place and date of the transaction close to the signature of the money recipient.
- If the transaction value is large enough and must be affixed with a stamp, the signature must be on the receipt.
Benefits of Using a Business Receipt
Creating and issuing receipts is a good business practice. That is why we have created beautiful and easily-editable receipt templates that give you many advantages; some of them are as follows.
Keeping financial record:
Accurate and perfect financial transactions and record keeping is not possible without a receipt. With the help of a detailed receipt, you can easily keep a perfect track of purchases.
Filing Tax:
During tax time, it helps you provide necessary information to tax and audit teams.
Avoid confusion:
With the help of receipts you can make sure that all payments are accurately recorded and avoid confusion.
Preventing potential scam:
Receipt prevents scams because you can quickly know when and where the customers purchased the goods. Moreover, you can keep track of late payments or missed payments.
Types of Receipts Based on Their Use
Here are the types of receipts based on their usage that you need to know:
1. Money Transfer Receipt:
This type of receipt is usually used in the banking world, where the receipt clearly states the account number of the recipient.
2. Product Transaction Receipt:
This receipt describes what goods the consumer buys in more detail regarding the product serial number, type of goods, then there is the consumer’s address, and the price of the goods.
3. Receipt of Money Receipt:
This type of receipt is most commonly used. This receipt explains the amount of money submitted to a person or company, where its use will be considered as proof of payment that is valid and approved by both parties.
4. Receipt of Proof of Payment:
This receipt is commonly used in buying and selling. The proof of payment can be in the shape of installments or in full. These receipts generally also state the amount of money for payment and information on the payer.
5. Cash Receipt :
This receipt describes the outgoing or incoming amount, a copy of which will be filed as financial evidence at the time of tax returns.
Why use our Business Receipt Template?
Now you do not need to spend more time and energy designing complicated receipts from the scratch. We offer the best printer-friendly business receipt template. Download now and take your business to the advanced level effortlessly.
• Our templates are free to download
• Available in various friendly formats
• Our templates are easily accessible
• Easy to use
• You can quickly and easily keep track of your financial transactions and sales records, etc.
• Our templates have editable fields for taxes, unit prices, discounts, and subtotals, etc.
• Stylish
• Printable, etc.
Do you need to keep a copy of all receipts?
Keeping records of all receipts for the same period as other business records (at least five years) is recommended. If your business is VAT registered, you will need a copy of a valid VAT receipt when you claim your VAT refund.
How to create a Business Receipt?
As a service provider, you have to deal with several customers simultaneously, and you always want to issue accurate and stylish receipts to all of them. Don’t let paper receipts eat up your valuable time, money, and energy. Follow the given steps and create a high-quality receipt with just a few clicks.
- Download the Business Receipt Template from Billed for free
- Add your business name and basic contact details
- Add the customer details like name, contact address, etc.
- Include issuance date
- Add the total amount made by the client
- Add your other payments like advance or security etc.
- Add your reliable payment method
- Sign it
- Save
- Send your professional-looking receipt via email or Billed
Download The Business Receipt Template For Free
If you are using a boring ready-made receipt template to generate receipts, it’s time for something a little better. Download our high-quality receipt templates and start creating detailed and professional-looking receipts in just a few seconds
