Free Estimate Template

Take out the stress of estimating out of your mind by downloading elegant and customizable estimate templates from Billed for free. Download now and show your competitors and clients how professional you are in the market.

Get Your Free Estimate Template

Are you looking for an estimate template to help you create your quotes quickly and accurately?
With the help of Billed’s free estimate templates, you can easily create and send professional-looking detailed quotes to your clients quickly and ideally.
Download our stylish and customizable estimate templates and start creating stylish and professional-looking quotes with just a few clicks.
Our templates are available in various formats, like Google Sheets, Google docs, PDF, Word, and Excel.

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Download The Free Estimate Templates

Cost Estimate Template

To avoid any confusion, use this easy-to-use estimate template. This template has advanced options and features, such as formulas for automatically calculating your estimate’s total price. It is a full-fledged template that controls estimates in the easiest way ever.

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Service Estimate Template

Do you want to provide customers with a detailed estimate for your specialized services, including a work description, required materials, and cost? Download, customize and issue stylish and complete estimates to all your clients.

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Invoice With Billed

Print, download or send your estimate for free with Billed.

Invoice With Billed

Download the free professionally designed, fully customizable estimate template from Billed.

Work Estimate Template

With this free estimate template, you can quickly create an estimate for your services or goods. You can easily add services details, repairs, material, and labor costs in this stylish and customizable template. Moreover, it includes subtotals for material and labor 

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Project Estimate Template

 It is a simple template that is easy to customize, focusing on necessary and sufficient items such as an address, subject, contact information, deadline, description, quantity, unit price, amount, consumption tax, etc.

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Invoice With Billed

Create a unique estimate in seconds with Billed and stand out from your competitors.

Contractor Estimate Template

Use this elegant and adaptable template for free. Enter the details in the given fields, and it will automatically calculate weighted averages for each line item. It also helps you include an extremely detailed breakdown of the project.

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Business Estimate Template

This template includes customizable fields for product and labor charges. Enter items and tasks, unit costs, and hourly rates, and provide customers with a detailed estimate for your services or goods.

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What is an estimate?

The contractor presents an estimate to the client before the contract is officially signed. It mainly shows the contract details and costs. Estimates do not have to be submitted, but most companies present them to their clients before signing a contract. Negotiations and transactions can proceed based on the estimate.
Therefore you should use an estimate creation tool like Billed to create an estimate. With the help of our pre-made stylish quote template, anyone can create a good-looking estimate quickly and ideally.

Difference between estimate, invoice, and delivery note

Estimates, invoices, and delivery notes have different characteristics in commercial transactions.

The estimate is prepared before the contract transaction. It is not a document that must be prepared under the Civil Code, the Companies Act, and the Tax Law but is created and issued based on business customs.

The invoice is created after the contract transaction and is mainly used for payment collection. Whether the invoice itself is legally valid depends on the circumstances, but tax law requires that it be retained for a certain period. Depending on the level of the company or business, there is a storage obligation of up to 9 years.

The delivery note is a document that accompanies the contract transaction and is the legal basis for the delivery date. The obligation to pay the ordering party’s price will occur after the delivery date, and the order receiving party will have the right to receive the payment after the delivery date.

Write an estimate that your customer will accept.

Everyone has already received an offer or a cost estimate that they were annoyed about. What are common causes for this? The contractor did not fully understand the customer and is offering something that the customer does not want. That is why it is important for you as an entrepreneur to communicate well with your customers. It usually helps to pick up the phone for a moment. 

You also have to be honest with yourself and your customer: only offer something that you can really do at this price. And of course, consider in advance whether you want to include room for discounts in your first offer. 

Fairness and quality are important for a good relationship with the customer and thus a good basis for long-term success! Make your work easier with software like Billed for creating professional offers and cost estimates for more customer satisfaction!

Why Use Our Estimate Templates?

Every client and project has different requirements and budget-levels. To meet all the levels of budgets and requirements, you need to create a quote that fits all your and your client’s needs.

That’s why you need to use accounting software that fulfills all your business needs. Luckily, Billed is a powerful tool that can centrally manage and streamline the business, and SMEs, like sales management, payment management, grasping sales forecasts, cash flow forecasts, as well as creating quotations and invoices. 

  • Create quotes in bulk
  • Automatic calculation
  • Alert function to prevent billing omission
  • Reduce the psychological stress of paperwork

Role of Estimate

Estimates or quotations should be issued for exchanging work. Let’s confirm the two roles of the quotation.

 

・ Avoid unnecessary troubles

An estimate or quotation is a document that proposes to the client of the job what to deliver and the amount. Therefore, if you proceed with the work without issuing a quotation, various troubles may occur later if there is a discrepancy between the client and the client in terms of work content, amount of money, delivery date, etc.

 

・ It will be a material for comparison and examination for the client

The quotation is not necessarily issued after the job request is confirmed.

In some cases, the client requests the issuance of a quotation as material for comparing and considering the prices and delivery dates of products and services of other companies. At that time, the quotation will also be material to appeal to the client your sincerity and subsequent response to the requested content.

The sooner you submit a quote, the more you can give the impression that your work will be more reliable and quicker. However, if you place much emphasis on speed and the quotation contains content that does not meet the request of the client, or if there is an error, it will cause the evaluation to decline. Please be careful about that point.

What is the expiration date of the estimate?

There is no fixed one. It depends on the product and service. If the price of the material fluctuates, shorten the expiration date. As much as possible, it is better to add the expiration date.

Estimate making rules

When making an estimate, first calculate a rough amount and present it to the other party.

After that, you will create proposals and specifications to ensure that both parties do not misunderstand and then further squeeze the estimate’s contents.

When presenting the estimate, you must accurately describe the items, quantity, unit price, etc.

Tips While making an Estimate

Estimates are the last barrier for prospects to trust and turn into customers. Here are some key tips to keep in mind to make an estimate that your prospects can rest assured of.

 Is the estimate easy to understand?

Make sure you can see the essential parts in an instant. The estimated amount will come to your eyes first, but you need to write the details clearly to understand the rationale clearly.

If there is a discrepancy with the items to be confirmed, it may cause trouble later. You can avoid problems by creating an easy-to-understand estimate for each opportunity step.

 Is there a basis for estimating the delivery date and price?

It is a common problem that the delivery date and price stated in the estimate deviate from reality. Sales reps should not overdo it to get an order. The delivery date and price of the estimate will be decided in consultation with the person in charge of development and the person in charge of the entire project.

If you find that the delivery date and price set in the estimate cannot be completed in the middle of the process, we will consult with the customer again at that stage and approve the change in the delivery date and the billing amount.

 Can you provide it as soon as requested?

Depending on the prospective customer, we may have already collected information on the website, etc., and are considering purchasing specifically. Other prospects want to know how much it will cost as the first step in their consideration. Therefore, it’s a good idea for sales reps to be ready to offer when they enter a deal.

How to make an Estimate?

The estimate does not have a specific format. The purpose of the estimate is to consider the transaction conditions and decide whether to accept the order, items, unit prices, quantities, units, and subtotals. Minimum items such as are required.

  • Download the Free Estimate Template from Billed
  • Enter “Estimate” as the title of the document
  • Date of issue of the estimate
  • Contents and quantity of products and services targeted for an estimate
  • Unit price and the total amount of products and services targeted for an estimate
  • The delivery date of products and services targeted for quotation
  • Estimate expiration date
  • Submitter’s company name, address, phone number, etc.
  • Submitter’s company seal

Download The Estimate Template For Free

Quotations, invoices, and receipts are documents that are indispensable for conducting transactions. Issuing these documents will also build relationships with your business partners, so don’t waste your time. Download our professional-looking and editable Estimate Templates for free.

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