Invoice generator
Free Event Planner Invoice Generator
Enter your planning fee, coordination days and any vendor costs you pass on as their own rows, review the total and then go to Billed's invoice generator. The opening rows hold sample figures.
Try the Event Planner invoice generator
Add line items below to see a preview on this page. The button below the preview opens Billed's invoice generator.
Invoice preview
Event Planner Services
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This preview stays on this page. The button opens Billed's invoice generator in a new tab.
Open full generatorInvoicing for your event planner business
Each row needs a description, a count and the dollar rate, and the total moves as you type. For an event, enter your planning fee as 1 at the agreed amount, day-of coordination as the number of days at your day rate, and any vendor cost your contract has the client pay as a separate row at the amount you paid.
The preview shows one total. If your contract splits it into a deposit and a balance, set that up in Billed instead: its help center says "A payment schedule lets you add a payment plan to the invoices." Before entering a tax rate, check your state's rules on planning fees or ask an accountant.
Worked example (sample figures): here the preset rows show a planning fee of 1 × $2,500.00, coordination of 2 days × $600.00 = $1,200.00 and a vendor cost passed on at 1 × $450.00. With no tax entered, the total is $2,500.00 + $1,200.00 + $450.00 = $4,150.00. The event planner invoicing guide covers how to structure the fee and the deposit.
Why Billed fits event planner billing
- For vendor costs you pay first, Billed's help center says: "If there are any unbilled expenses of a particular client, you can add these expenses to the client's next invoice." It adds: "The expense will appear as a line item in the invoice."
- For a deposit and a balance, Billed's help center says: "A payment schedule lets you add a payment plan to the invoices."
- To get the fee approved before the event, Billed's features page says "your clients can approve or reject your estimates online."
How the event planner invoice generator works
Three steps from blank page to a polished invoice your clients can pay with confidence.
- 1
Type over the samples
Put your planning fee, the coordination days and each vendor cost you pass on in their own rows.
- 2
Check days and costs
Use the number of days as the quantity for coordination, and the amount you paid as the rate for a vendor cost.
- 3
Go to Billed's generator
The Open full generator link takes you to my.billed.app, home of Billed's invoice generator. Your preview rows aren't sent with it, so add them again there.
Features that match real event planner workflows
Estimate Attachments
Billed's features page says: "Attach important files and images with your estimates."
Payment Reminders
Billed's help center says: "You can set a schedule of payment reminders before and after the invoice's due date."
Due Dates
Billed's features page says: "Set due dates for payment on your invoices so your clients know when they have to pay you."
Event Planner invoicing: common questions
Grow your event planner business with Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| Preview box | What an event planner enters |
|---|---|
| Description | Planning fee, coordination or the vendor's service |
| Qty | 1 for the fee, or the number of coordination days |
| Rate | The agreed fee, your day rate or the vendor cost you paid |
| Tax % | 0 if no tax applies |
When this isn't for you
If the way you invoice clients today already works for you, there's no need to switch.