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Real Estate Commission Invoice Template

A commission invoice for a listing brokerage to send to the closing agent on a sale, with the commission rate, the buyer's brokerage share, a referral fee and the amount due, in PDF, Word and Excel

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Quick answer:A real estate commission invoice asks for the commission a brokerage earned on a sale. This template is for a listing brokerage billing the closing agent on a closed sale. It shows the property and sale, the commission as sale price × the agreed rate, and the buyer's brokerage share and any referral fee the closing agent pays directly. Those shares come off the gross commission to leave the amount due to the brokerage. Rates and splits are agreed terms taken from the listing and referral agreements, and licensing and referral-fee rules depend on where you work. This page has one commission invoice as a blank PDF plus Word and Excel files with a sample sale.

COMMISSION INVOICE

Brokerage

Brokerage name:
Example Realty Group
Address:
88 Example Avenue, Suite 200, Sampletown
Phone / email:
[Phone or email]
Agent:
[Agent name]
License no.:
[License no., if required where you work]

Invoice details

Invoice no.:
RE-1158
Invoice date:
Nov 16, 2026
Payment terms:
Due at closing
Due date:
Nov 20, 2026
Closing file no.:
[Escrow or file no.]

Bill to (closing agent)

Company:
Example Title & Escrow
Attention:
[Escrow officer]
Address:
300 Sample Boulevard, Sampletown
Email:
[Email]

Property and sale

Seller (client):
Alex Example and Sam Example
Property address:
1450 Example Lane, Sampletown
MLS no.:
[MLS no.]
Sale price:
485,000.00
Closing date:
Nov 20, 2026
Listing agreement:
[Agreement ref. and date]

Commission

  • Description: Total commission on the sale price, as agreed in the listing agreementAmount: 24,250.00
    Sale price:
    485,000.00
    Commission %:
    5%
Gross commission
24,250.00
Less: buyer's brokerage share, disbursed at closing (50%)
12,125.00
Less: referral fee to [Referring brokerage], disbursed at closing (12.5%)
3,031.25
Amount due
9,093.75

How to pay

Accepted methods:
Wire transfer or check at closing
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice RE-1158, [Escrow or file no.]

Commission and split

  • Sample figures: a 5% total commission on the sale price, half to the buyer's brokerage.
  • The referral fee is 25% of this brokerage's half, shown as 12.5% of the gross commission.
  • The closing agent disburses the buyer's brokerage share and the referral fee directly; the amount due is this brokerage's share.

Please disburse the amount due to the brokerage named above at closing and quote the invoice number.

Real estate commission invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Brokerage block with agent and a "License no." line
Invoice details with "Due at closing" payment terms, due date and the closing file number
"Bill to (closing agent)" for the title or escrow company handling the sale
Property and sale: seller, property address, MLS number, sale price, closing date and listing agreement reference
Commission line: sale price × commission % in its own cell
"Less: buyer's brokerage share" and "Less: referral fee" as percentages of the gross commission, then the amount due
Blank PDF, plus Word and Excel files with a sample sale; the Excel file calculates the commission, both shares and the amount due

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Sale price" × "Commission %". The subtotal, discount and amount due are formulas too. The discount rates sit in their own cells, so you can change them.

COMMISSION INVOICE

Brokerage

Brokerage name:
Example Realty Group
Address:
88 Example Avenue, Suite 200, Sampletown
Phone / email:
[Phone or email]
Agent:
[Agent name]
License no.:
[License no., if required where you work]

Invoice details

Invoice no.:
RE-1158
Invoice date:
Nov 16, 2026
Payment terms:
Due at closing
Due date:
Nov 20, 2026
Closing file no.:
[Escrow or file no.]

Bill to (closing agent)

Company:
Example Title & Escrow
Attention:
[Escrow officer]
Address:
300 Sample Boulevard, Sampletown
Email:
[Email]

Property and sale

Seller (client):
Alex Example and Sam Example
Property address:
1450 Example Lane, Sampletown
MLS no.:
[MLS no.]
Sale price:
485,000.00
Closing date:
Nov 20, 2026
Listing agreement:
[Agreement ref. and date]

Commission

  • Description: Total commission on the sale price, as agreed in the listing agreementAmount: 24,250.00
    Sale price:
    485,000.00
    Commission %:
    5%
Gross commission
24,250.00
Less: buyer's brokerage share, disbursed at closing (50%)
12,125.00
Less: referral fee to [Referring brokerage], disbursed at closing (12.5%)
3,031.25
Amount due
9,093.75

How to pay

Accepted methods:
Wire transfer or check at closing
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice RE-1158, [Escrow or file no.]

Commission and split

  • Sample figures: a 5% total commission on the sale price, half to the buyer's brokerage.
  • The referral fee is 25% of this brokerage's half, shown as 12.5% of the gross commission.
  • The closing agent disburses the buyer's brokerage share and the referral fee directly; the amount due is this brokerage's share.

Please disburse the amount due to the brokerage named above at closing and quote the invoice number.

Real estate commission invoice

A commission invoice from a listing brokerage for a closed sale: the property, closing date and sale price, the commission rate on the sale price, the buyer's brokerage share and a referral fee disbursed at closing, and the amount due to this brokerage.

A request for payment — shows the amount due

Download

What a real estate commission invoice is for

A real estate commission invoice asks for the commission a brokerage has earned on a sale. This template is set up for a listing brokerage on a closed sale. It's addressed to the closing agent (the title or escrow company handling the closing), so the commission can be paid out of the sale proceeds at closing.

It shows:

  • the property and sale;
  • the total commission at the agreed rate;
  • the shares the closing agent pays directly to other brokerages;
  • the amount due to your brokerage.

The same layout also works for billing a seller client directly, or for a referral fee one brokerage owes another (see below).

What's on the commission invoice

  • Brokerage: brokerage name, address, phone or email, agent, and a "License no." line (in the Word and Excel files its placeholder reads "[License no., if required where you work]")
  • Invoice details: invoice number, invoice date, payment terms ("Due at closing" in the sample), due date and "Closing file no.", the escrow or file number the closing agent uses
  • Bill to (closing agent): company, attention, address and email
  • Property and sale:
    • "Seller (client)", property address and MLS number;
    • sale price and closing date;
    • "Listing agreement", the reference and date of the agreement that sets your commission.
  • Commission: one line with the description, sale price, commission % and amount
  • Totals:
    • "Gross commission";
    • "Less: buyer's brokerage share, disbursed at closing";
    • "Less: referral fee to [Referring brokerage], disbursed at closing";
    • "Amount due".
  • How to pay: accepted methods, account name, bank details and a payment reference made of the invoice and file numbers, with placeholders for your own details
  • Commission and split: notes explaining the rate, the split and who pays what

The sample is for a home that sold for 485,000.00, closing on Nov 20, 2026. A 5% total commission on the sale price comes to 24,250.00.

  • Buyer's brokerage share: half of that, 12,125.00.
  • Referral fee: a fee to the brokerage that referred the seller, at 12.5% of the gross commission: 3,031.25. The sample note explains it's 25% of this brokerage's half.
  • Amount due: the closing agent pays both of those directly, so the listing brokerage's amount due is 9,093.75.

Commission rate, splits and referral fees are agreed terms

Every figure on this invoice comes from an agreement, so the invoice should point to it rather than set it. The commission line says the rate is "as agreed in the listing agreement", and the "Listing agreement" line identifies which one.

  • Commission rate. Take it from the listing agreement with the seller. In its explanation of its settlement for home sellers, the National Association of REALTORS® (NAR) says that "compensation for your agent remains fully negotiable".

  • The buyer's brokerage share. NAR's practice changes "went into effect on August 17, 2024", according to its settlement FAQs (last updated September 5, 2024). Since then, according to NAR's page for home sellers:

    • an offer of compensation to a buyer's broker can't be included on a Multiple Listing Service (MLS);
    • for any payment or offer of payment the listing broker makes to a buyer's broker, the listing agent must "conspicuously disclose" it to the seller, in writing and in advance, with the amount or rate, and "obtain your approval".

    The share on your invoice should match what the seller approved and what the closing documents say. These are changes NAR describes under its settlement. State law and your MLS's rules may also apply, so check the rules where you work.

  • Referral fees. In the US, Regulation X under RESPA (12 CFR 1024.14) says "No person shall give and no person shall accept any fee, kickback or other thing of value" for referring business that's part of a settlement service "involving a federally related mortgage loan". It lists exceptions, including "a payment pursuant to cooperative brokerage and referral arrangements or agreements between real estate agents and real estate brokers". The CFPB's text of the rule says that exception covers fee divisions within real estate brokerage arrangements only. Who can receive a referral fee, and whether they need a license, depends on state law, so check with the real estate licensing authority where you work. This page isn't legal advice.

Closing references

Give the closing agent what they need to match your invoice to the right file: the "Closing file no.", the property address, the MLS number and the closing date. Put the file number in the payment reference too, as the sample does, so the payment can be traced back to the sale. Send the invoice before the closing date, and check that the figures match the closing agent's settlement statement for the sale.

If the invoice includes wire instructions, give them to the closing agent through a channel you've already confirmed with them, and don't change them by email at the last minute.

Billing a seller directly, or another brokerage

  • A seller client, with no closing agent. Change "Bill to (closing agent)" to the seller. Set payment terms and a due date as your agreement says, and set the two "Less:" lines to 0% if no one else is being paid out of the commission.
  • A referral fee owed by another brokerage. If your brokerage referred a client and is owed a fee, bill the other brokerage. Describe the fee in the commission line, for example "Referral fee, 25% of the listing side commission, per referral agreement [ref.]". Enter the amount it's calculated on and your agreed percentage, and set both "Less:" lines to 0%.

How to fill in the template

  1. Add your brokerage's details, including the agent and any license number, then the invoice number, invoice date, payment terms, due date and closing file number.
  2. Under "Bill to (closing agent)", enter the title or escrow company and the person handling the file.
  3. Fill in "Property and sale": the seller, property address, MLS number, sale price, closing date and listing agreement reference.
  4. In the commission line, enter the sale price and the commission rate from the listing agreement.
  5. Enter the buyer's brokerage share and any referral fee as percentages of the gross commission, and name the referring brokerage.
  6. Edit the "Commission and split" notes to describe your own agreement, replace the placeholders in "How to pay", and send the invoice to the closing agent.

The PDF is a blank form for filling in by hand. The Word and Excel files have the same layout with the sample sale filled in, for you to overwrite.

In the Excel file:

  • the commission amount is sale price × commission %;
  • the buyer's brokerage share and the referral fee are each a percentage of the gross commission, with the rate in its own cell;
  • the amount due is the gross commission less both.

If your split or referral fee is agreed as a share of your own side instead (as in the sample, where 25% of this brokerage's half is 12.5% of the gross), convert it to a percentage of the gross commission before you enter it. To leave out either "Less:" line, set its rate to 0% rather than deleting the row, because the totals refer to it. In Word or on the PDF, work out the amounts yourself.

For a general layout, see the invoice templates for Word, for Excel, as a PDF, for Google Docs and for Google Sheets.

Invoicing in Billed

If you invoice in Billed:

  • clients can pay online by card or PayPal;
  • Billed can send automatic reminders for overdue invoices;
  • it sends a payment receipt after each online payment.

For fees you bill the same way every month, such as property management, Billed's recurring invoices send them for you.

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What's included in this invoice template

Line Source Calculation
Gross commission Listing agreement Sale price × commission %
Buyer's brokerage share Seller-approved terms % of the gross
Referral fee Referral agreement % of the gross
Amount due This invoice Gross less both shares

When this isn't for you

This template bills a commission on a sale. For monthly property management fees, rent or rental charges, a rental or recurring invoice fits better. It also isn't a settlement statement or closing disclosure: those come from the closing agent or lender, and the commission on this invoice should match them.

How To Send Invoices With Billed

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Frequently Asked Questions

Common questions about this invoice template.

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