Hotel Receipt Template
Creating a receipt using a free hotel receipt template from Billed has many advantages. The layout is ready; you only have to fill out the fields. This means that saving time is pre-programmed.
Get Your Free Hotel Receipt Template
As a hotelier, you will choose or have already decided on a common hotel accounting software from the start. With it, all incoming and outgoing receipts are processed, including the schematic receipt template. Our easily-editable receipt templates are designed to seamlessly transfer the types of costs listed in them into bookkeeping.
Our attractive and time-saving receipt templates are available in different popular formats like Google Sheets, Google Docs, PDF, Word, and Excel. You can download it for free.
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Hotel Acknowledgement Receipt
This customizable and professional touch receipt template is designed exclusively for your needs. It is not only stylish and customizable but also free and comprehensive. Download now.
Printable Blank Hotel Receipt Template
If you are only looking for a complete and professional receipt template for your business. Then download this free and stylish receipt template from Billed; it has a wide range of features and options.
Invoice With Billed
With Billed’s editable receipt template you can quickly create and issue receipts. Get started for free.
Invoice With Billed
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Hotel Receipt Template
This receipt template is fully designed with great features. It has enough space to produce a high-quality receipt to communicate with your customers so that they have full details and analysis.
Accommodation Receipt Template
With this ready-to-use receipt template, you can quickly create and print your detailed and accurate receipts with just one click while reflecting your hotel’s branding.
Invoice With Billed
Make your receipt creation process super faster with Billed.
Basic Hotel Receipt Templates
This free template is convenient for hotels. It is a compact receipt template that fits perfectly to fill all our business needs. Download now and run your business more smoothly and effectively.
Food Receipt Template
With this elegant receipt template, you can now make custom professional receipts for your small business in just a few seconds. Download now and stand out from the crowd.
Invoice With Billed
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Hotel Booking Receipt Template
Download, customize, and issue stylish receipts to your clients in seconds. It is a compact receipt template that perfectly fits all our business needs and ensures you work better and smarter.
Receipts for Small Business Persons
Get rid of complicated and boring ready-made receipt templates. Use our multifunctional and high-quality receipt templates for your small business.
It does not matter whether you are running a business on a small or a big scale. Issuing detailed and professional receipts always help you to uplift the status of your business.
Luckily! You can create and send professional-looking and detailed receipts with Billed in a matter of minutes and can capture all the details of the received or paid amount quickly and accurately.
Download the receipt template from Billed and start issuing professional and detailed receipts to your clients anytime.
What is a hotel receipt?
Hotel receipts are written documents used as proof of a transaction between the hotel owner and the customer; if there are problems in the future, then the proof of the transaction can be used as a tool for conducting an investigation.
However, you must be careful when using the hotel since hotel receipts can be issued or reissued differently depending on the reservation and payment methods.
Elements of a Good Hotel Receipt
When the time comes, you will be asked to create a hotel receipt, so you should know that there are some essential elements that you shouldn’t forget to include. You want to make sure that everything is on the receipt because, without them, you can’t provide the guest with the information they need regarding payment for their stay.
Therefore, here are the essential elements needed to get a good hotel receipt:
Customer Details: This is where the receipt should show all the guest’s details and stay at the hotel. Ensure that information such as check-in date, check-out date, full guest name, and room number are included.
Item description: Whether a person has stayed a day or more at the hotel, there is always the possibility that they have made multiple orders that must be paid for. So what a receipt is supposed to do is to show all the items the guest has to pay for. Ensure that you are doing it in a way that is easy to understand when you describe this item.
Products and payment details: Right beside the product description, you must also provide other information. A good example is the amount of a specific amount and the amount you have to pay for each.
Cashier’s name: This is the person responsible for issuing receipts, which means that his name must be included if there is a problem involving the receipt. Ensure this person’s full name is included so that identifying the cashier won’t be any trouble.
Now that you’ve successfully learned what you should put on your hotel receipt, the next thing you should do is learn how you should make one. It won’t be enough just to learn the basic elements because there are still things you need to do to create a proper receipt. This may sound like a tedious task, but it must be done to ensure that the receipt provides all the information one party needs.
So with that said, here are the steps that will help you land a great hotel receipt:
- Point to Person Details to Accept To:
The basic thing you should do before you make a receipt identifies the person you provide. This is essential because you want to make sure that you assign it to the right people.
So all you need to include the following details:
Name: This must be the name of the person whose payment is being charged. You have to make sure that the full name is written down to have no identity issues. Add this person’s first name, last name, and initials of this person’s first name on the receipt.
Address: You will need this if there is a reason to visit or send something to the guest’s location. Make sure that he provides address details like city name, state, zip code, etc.
Arrival date and date of departure: This is very important because it tells you how many days the guest has stayed at the hotel and helps in knowing the payments he has collected over the entire stay. Be sure to write down the day, month, and year for both arrival and departure dates so that there will be no worries about “when”.
Additional information: This will include a number of guests, remaining room numbers, invoice numbers, etc.
- Write Details Regarding Payment:
Here, you will focus on all the things guests have to pay for while staying at the hotel. All you have to describe the following:
Description of each item: This is very important for both parties because one wants to know exactly what to pay. Ensure that there is an accurate description for each item to avoid any confusion or misunderstanding.
Quantity: This will inevitably affect the total amount due, which means you must write down the exact amount that certain items were ordered and purchased.
Units and totals: You must write down an individual count for each item. Once you’ve done that, the next thing to do is get the total amount for everything due.
When to issue a receipt?
While running a hotel business, your clients want you to issue them receipts after every successful payment.
Therefore, your receipt should not be complicated by any means, and it should be presented to the clients immediately after the business is finalized.
You can issue your rent receipt in the following ways.
- Sending receipts electronically should be your top priority.
- You can present a handwritten receipt to your clients.
- Get the print of your cash receipt and send it via post, but it is not the best option.
How to issue a hotel receipt
Receipts are issued regardless of whether you stay at a resort, business, or capsule hotel. According to the law, “the person who has made the payment may request the person who has received payment from issuing a receipt,” and the service provider is obligated to issue a receipt.
However, the timing and method of issuing the receipt will differ depending on the accommodation fee’s reservation and payment method.
However, with the Billed or Agiled, you can create and send receipts quickly. Once the hotel receives payment confirmation and makes the reservation in the system, click on the “send receipt” button, and an email is automatically sent to the guest with all booking details.
Types of Hotel Receipts
There are many hotel receipts, and that each one is meant to show another payment type. You will want to know this because it will help you understand which one you should make for the right situation. So here are a few examples:
- Simple Hotel Receipt
- Luxury Hotel Receipt
- 5-Star Hotel Receipt
- Bed and Breakfast Hotel Receipt
- Hotel Reception Laundry
Tips While Writing Printable Hotel Receipts
If you think that creating a receipt is a stressful job, now you don’t need to worry anymore. With Billed, you can easily create a professional and detailed hotel receipt with a few clicks. Just follow these tips.
- If you are running a hotel, then getting a perfect and printer-friendly receipt should be yours at your top priority. You can look up our stylish and customizable receipt templates or use them as samples while creating your own.
- Your payment receipt must go with your business. Therefore, be attentive while choosing your template.
- You can not change your receipt now and then. Hence, while choosing, you need to be 100% sure that this is the format you want for your receipt.
- Once you have chosen the desired design for your receipt, you need to add all your details to the template that you can do it by downloading and customizing the required template
Benefits of Using a Hotel Receipt
Our stylish and customizable receipt templates give you many advantages; some of them are as follows.
Keeping financial record:
Excellent and perfect bookkeeping is not possible without a receipt. With the help of a detailed receipt, you can easily verify your weekly, monthly, and annual income.
It provides proof to tax and audit teams that payment is being made against specific services.
It ensures that all payments are correctly recorded and avoid confusion and conflict.
Preventing potential scam:
Receipt works as a safeguard against scams. With the help of the date and time on the receipt, you can quickly know when and where the customers purchased the goods.
Why use our hotel receipt template?
Now you do not need to spend more time and energy designing complicated and orthodox receipts. We offer the best printer-friendly hotel receipts template. Download now and take your business to the advanced level effortlessly.
- Our templates are free to download
- Available in various friendly formats
- Our templates are easily accessible
- Easy to use
- Printable, etc.
How to create a Hotel Receipt?
As a service provider, you have to deal with several customers simultaneously, and you always want to issue accurate and stylish receipts to all of them. Don’t let paper receipts eat up your valuable time, money, and energy. Follow the given steps and create a high-quality receipt with just a few clicks.
- Download the Hotel Receipt Template from Billed for free
- Add your business name and basic contact details
- Add the customer details like name, phone number, etc.
- Include issuance date
- Add the total amount made by the client
- Add your other payments like advance or security etc.
- Add your reliable payment method
- Sign it
- Send your professional-looking receipt via email or Billed
Download The Hotel Receipt Template For Free
From Billed, you can download a hotel receipt template for free, save it on your device, and then use it again and again. Take advantage of our latest receipt templates and connect to “work efficiency” right now!