How do I enter extra edited images?

Use one row for all of them: put the number of images in Qty and your per-image price in Rate. The session row stays separate.

Can the preview split the fee into a deposit and a balance?

No. It has rows, a subtotal, one tax field and a total. The photographer invoicing guide explains deposits, and Billed's help center says "A payment schedule lets you add a payment plan to the invoices."

Does each print size need its own row?

Yes. A row per size, with the number ordered and the price of one print, lets the client check the order against the images they picked.

Does Open full generator keep the shoot I entered?

No. It's a link to Billed's invoice generator and opens without the preview's rows, so add the session, edits and prints there.

Invoice generator

Free Photographer Invoice Generator

Put the session, any edits beyond the package and each print size on separate rows, and the preview shows what the shoot comes to.

Create a Photography Invoice All generators

Try the Photographer invoice generator

Add line items below to see a preview on this page. The button below the preview opens Billed's invoice generator.

Invoice preview

Photographer Services

#000123

Description

Qty

Rate

Subtotal$545.00

Tax%$0.00

Total$545.00

This preview stays on this page. The button opens Billed's invoice generator in a new tab.

Open full generator

Invoicing for your photographer business

The preview gives every row three boxes: the charge, the quantity and a unit price. For a shoot, the session fee is a single row at quantity 1. Extra edited images go on one row with the count and your per-image price, and prints get a row per size, such as "8x10 print" with the number ordered.

There's no deposit or payment schedule box in the preview, and tax is one rate across the subtotal. Check what your state says about photography services and prints before entering a percentage.

Worked example (sample figures): a portrait session is 1 × $350.00 = $350.00, 10 extra edited images are 10 × $12.00 = $120.00, and 3 prints at 8x10 are 3 × $25.00 = $75.00. The subtotal is $350.00 + $120.00 + $75.00 = $545.00 before tax, the same total the preview starts with.

Booking deposits, collecting the balance before delivery, usage terms in the notes, albums and travel are covered in the photographer invoicing guide.

Why Billed fits photographer billing

Take part of the fee at booking: Billed's help center says "You can let your clients pay the partial amount through this option."
Show the package before the shoot: Billed's estimating page says "Share your online estimates with your clients via shareable public link."
Say when the balance is due: Billed's features page says "Set due dates for payment on your invoices so your clients know when they have to pay you."

How the photographer invoice generator works

Three steps from blank page to a polished invoice your clients can pay with confidence.

1
Enter the session
Type the session or package name, set the quantity to 1, and enter your session fee.
2
Add edits and prints
Use Add line item for extra edits and for each print size, each with its count and unit price. Leave the tax field empty until you know your state's rules.
3
Go to Billed's generator
Open full generator is a button that leads to Billed's invoice generator, in a separate tab. Nothing from this preview goes with it, so type the shoot's rows there.

Features that match real photographer workflows

Estimate Attachments

Billed's features page says "Attach important files and images with your estimates."

Convert An Estimate To Invoice

Billed's invoice software page says you can "convert an approved estimate into an invoice."

Partially Paid Invoices

Billed's features page says "See partially paid invoices and send payment reminders to your customers."

Customize Estimates

Billed's features page says "Customize your estimates according to your needs. Add your logo, business info and more in estimates."

Create this invoice

Open the invoice generator to fill in this invoice.

Create a Photography Invoice

Related Resources

Photographer invoicing: common questions

Grow your photographer business with Billed

Create invoices, track payments and keep your clients' details in one place with Billed.

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Quick answer:For a portrait or event shoot, a photographer enters the session fee as one row, extra edited images as a count at a per-image price, and each print size on its own row, adding tax only after checking state rules; deposits aren't part of the preview, and Billed's invoice generator is where the Open full generator button points.

At a glance

Part of the shoot	Row in the preview
Session or package	1 × your session fee
Extra edits	Number of images × price per image
Prints	A row per size, number × price
Deposit	Not in the preview; see the guide
Sales tax	A single rate for the whole shoot, if your state requires one

When this isn't for you

If the way you invoice clients today already works for you, there's no need to switch.