Billed

Security Services Invoice Template for Guard Shifts and Patrols

Bill a client for guard shifts by date, post and officer, with overtime and holiday hours at their own rates, patrol mileage and the amount due, in PDF, Word and Excel

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Quick answer:A security services invoice bills a client for guard hours already worked under a service agreement. This page's free template lists each regular shift by date, site or post, officer, hours and rate, puts overtime and holiday hours in their own section at the rates the agreement sets, adds patrol mileage by route and miles, and ends with a sales tax line and the amount due. Notes state the rates and the agreement behind them, and the header has a field for your company license number. For licensing, the page gives California and Florida as sourced examples; elsewhere, check the licensing rules where you operate. It comes as a blank print-and-fill PDF and as Word and Excel files filled in with sample values.

SECURITY SERVICES INVOICE

Security company

Business name:
Example Security Services LLC
Address:
500 Example Road, Sampletown
Phone / email:
[Phone or email]
License no.:
[Company license no., if your state requires one]

Invoice details

Invoice no.:
SS-2290
Invoice date:
Nov 30, 2026
Payment terms:
Net 30
Due date:
Dec 30, 2026
Service agreement:
SA-014

Bill to

Company:
Example Property Management Inc.
Attention:
Facilities manager
Billing address:
1 Sample Plaza, Sampletown
Email:
[Accounts email]
PO no.:
[PO no., if required]

Service period

Site:
Example Business Park, 40 Sample Road
Period:
Nov 23-29, 2026
Posts covered:
Front desk (day) and site patrol (night and weekend)

Regular hours

  • Site / post: Front desk, 7 a.m.-3 p.m.Amount: 1,024.00
    Date:
    Nov 23-25, 27
    Officer:
    J. Example
    Hours:
    32
    Rate:
    32.00
  • Site / post: Night patrol, 11 p.m.-7 a.m.Amount: 1,088.00
    Date:
    Nov 23-25, 27
    Officer:
    R. Sample
    Hours:
    32
    Rate:
    34.00
  • Site / post: Weekend patrol, 7 a.m.-7 p.m.Amount: 816.00
    Date:
    Nov 28-29
    Officer:
    T. Example
    Hours:
    24
    Rate:
    34.00
Regular hours subtotal2,928.00

Overtime and holiday hours

  • Site / post: Front desk, held over (overtime rate)Amount: 96.00
    Date:
    Nov 24
    Officer:
    J. Example
    Hours:
    2
    Rate:
    48.00
  • Site / post: Day patrol, Thanksgiving (holiday rate)Amount: 408.00
    Date:
    Nov 26
    Officer:
    T. Example
    Hours:
    8
    Rate:
    51.00
  • Site / post: Night patrol, Thanksgiving (holiday rate)Amount: 408.00
    Date:
    Nov 26
    Officer:
    R. Sample
    Hours:
    8
    Rate:
    51.00
Overtime and holiday subtotal912.00

Patrol mileage

  • Route: Mobile patrol of 3 outlying lotsAmount: 88.20
    Date:
    Nov 23-29
    Officer:
    R. Sample
    Miles:
    126
    Rate per mile:
    0.70
Mileage subtotal88.20
Subtotal
3,928.20
Sales tax, if applicable (0%)
0.00
Amount due
3,928.20

How to pay

Accepted methods:
Bank transfer or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice no. SS-2290

Rates and hours

  • Regular rates per agreement SA-014: front desk 32.00 an hour, patrol 34.00 an hour.
  • Overtime and holiday hours are charged at 1.5 times the regular rate, as the agreement sets out. Thanksgiving (Nov 26) is a holiday under the agreement.
  • The signed shift log for the period is attached.

Questions about hours: [Phone or email]. Please quote the invoice number with your payment.

Security services invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Company header with a license number field, plus invoice no., payment terms, due date and service agreement no.
Bill-to block with company, attention, billing address, email and PO number
Service period block for the site, dates and posts covered
Regular hours table: date, site or post, officer, hours, rate and amount, with a subtotal
Separate overtime and holiday hours section and a patrol mileage section (route, miles, rate per mile), each with a subtotal
Sales tax line (Excel rate cell starting at 0%), amount due and "Rates and hours" notes; blank PDF, plus Word and Excel with sample values

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Hours" × "Rate" or "Miles" × "Rate per mile", depending on the table. The section subtotals, subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

SECURITY SERVICES INVOICE

Security company

Business name:
Example Security Services LLC
Address:
500 Example Road, Sampletown
Phone / email:
[Phone or email]
License no.:
[Company license no., if your state requires one]

Invoice details

Invoice no.:
SS-2290
Invoice date:
Nov 30, 2026
Payment terms:
Net 30
Due date:
Dec 30, 2026
Service agreement:
SA-014

Bill to

Company:
Example Property Management Inc.
Attention:
Facilities manager
Billing address:
1 Sample Plaza, Sampletown
Email:
[Accounts email]
PO no.:
[PO no., if required]

Service period

Site:
Example Business Park, 40 Sample Road
Period:
Nov 23-29, 2026
Posts covered:
Front desk (day) and site patrol (night and weekend)

Regular hours

  • Site / post: Front desk, 7 a.m.-3 p.m.Amount: 1,024.00
    Date:
    Nov 23-25, 27
    Officer:
    J. Example
    Hours:
    32
    Rate:
    32.00
  • Site / post: Night patrol, 11 p.m.-7 a.m.Amount: 1,088.00
    Date:
    Nov 23-25, 27
    Officer:
    R. Sample
    Hours:
    32
    Rate:
    34.00
  • Site / post: Weekend patrol, 7 a.m.-7 p.m.Amount: 816.00
    Date:
    Nov 28-29
    Officer:
    T. Example
    Hours:
    24
    Rate:
    34.00
Regular hours subtotal2,928.00

Overtime and holiday hours

  • Site / post: Front desk, held over (overtime rate)Amount: 96.00
    Date:
    Nov 24
    Officer:
    J. Example
    Hours:
    2
    Rate:
    48.00
  • Site / post: Day patrol, Thanksgiving (holiday rate)Amount: 408.00
    Date:
    Nov 26
    Officer:
    T. Example
    Hours:
    8
    Rate:
    51.00
  • Site / post: Night patrol, Thanksgiving (holiday rate)Amount: 408.00
    Date:
    Nov 26
    Officer:
    R. Sample
    Hours:
    8
    Rate:
    51.00
Overtime and holiday subtotal912.00

Patrol mileage

  • Route: Mobile patrol of 3 outlying lotsAmount: 88.20
    Date:
    Nov 23-29
    Officer:
    R. Sample
    Miles:
    126
    Rate per mile:
    0.70
Mileage subtotal88.20
Subtotal
3,928.20
Sales tax, if applicable (0%)
0.00
Amount due
3,928.20

How to pay

Accepted methods:
Bank transfer or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice no. SS-2290

Rates and hours

  • Regular rates per agreement SA-014: front desk 32.00 an hour, patrol 34.00 an hour.
  • Overtime and holiday hours are charged at 1.5 times the regular rate, as the agreement sets out. Thanksgiving (Nov 26) is a holiday under the agreement.
  • The signed shift log for the period is attached.

Questions about hours: [Phone or email]. Please quote the invoice number with your payment.

Security services invoice

A weekly invoice from a security company to a property client: each shift's date, post, officer, hours and rate, overtime and holiday hours at their own rates, patrol mileage, and the amount due under the service agreement.

A request for payment — shows the amount due

Download

What a security services invoice needs to show

This template bills a client for guarding hours already worked, under a service agreement that sets the posts, the hours and the rates. The client's accounts team will check your invoice against that agreement and against their own record of who was on site, so the invoice needs to show:

  • Who is billed and for which site: the company, who it's for the attention of, the billing address, and the service agreement and PO numbers the work falls under.
  • The service period the invoice covers, the site and the posts covered.
  • Each shift: the date, the site or post, the officer, the hours and the hourly rate.
  • Overtime and holiday hours, each at the rate your agreement sets for them, in their own section.
  • Patrol mileage, if your agreement charges for it, with the route, the miles and the rate per mile.
  • The amount due, payment terms and due date, and how to pay.

The template lays these out in three sections, regular hours, overtime and holiday hours, and patrol mileage, each with its own subtotal, followed by a sales tax line and the amount due. The sample is a one-week invoice to a property manager for a front desk post and night and weekend patrols.

Billing shifts from post orders and shift logs

Post orders set out the coverage the client asked for at each post: the hours, the duties and how many officers. The invoice bills the coverage you actually provided. Build it from the signed shift log or timesheets for the period, not from the schedule, and reconcile the two before you send it:

  • Name each post the way the client does, and give its hours, as the sample does with "Front desk, 7 a.m.-3 p.m.", so the client can match each line to a location.
  • Bill hours as worked, using the rounding rule in your agreement if it has one.
  • Put extra coverage the client asked for, such as an added officer for an event or a shift held over at short notice, on its own line, and say who requested it in the notes.
  • Leave off, or reduce, any shift you couldn't cover in full, so the client isn't billed for hours no one worked.

Identify officers the way your agreement says the client should see them. The sample uses an initial and surname, but a badge or employee number works too. Keep incident and daily activity reports separate from the invoice. If the client wants the shift log or reports with it, say so in the notes, as the sample's "The signed shift log for the period is attached" does, and send them as their own documents.

Regular, overtime and holiday rates

The rates you bill a client are business terms in your service agreement. Write down the regular hourly rate for each type of post, and spell out when a different rate applies: which days count as holidays, and which hours you bill as overtime, such as a shift held over at the client's request. Put the hours at each rate on their own lines, as the template does, and state the rates and the agreement number in the "Rates and hours" notes. In the sample, the agreement sets overtime and holiday hours at 1.5 times the regular rate; use whatever your own agreement says.

What you pay your officers is a separate question. In the US, the Department of Labor says that, unless exempt, employees covered by the Fair Labor Standards Act must receive overtime pay for hours worked over 40 in a workweek, at a rate not less than time and one-half their regular rates of pay. That applies whether or not your agreement lets you bill the client an overtime rate for those hours, so agree up front which overtime the client pays for. For any state or local overtime rules on top of that, check the rules where you operate.

Patrol mileage and other charges

Bill mobile patrols the way your agreement prices them: per visit, per hour or per mile. If you bill mileage, take the miles for the period from the patrol log and use the rate per mile in your agreement. The sample bills 126 miles of mobile patrol across three outlying lots at a sample rate of 0.70 a mile. Keep the log, so you can show how you got the figure. Add equipment or other charges only if the agreement provides for them, using the blank row in the relevant section.

Whether sales tax applies to security services depends on where you do business, so the "Sales tax, if applicable" line has no rate built in. In the Excel file its rate cell starts at 0%: enter the rate that applies or leave it at 0%, and check with the tax agency where you do business. Don't delete the row, because the totals refer to it.

Licensing details on the invoice

Licensing rules for security work depend on where you operate. Two examples:

  • In California, the Bureau of Security and Investigative Services licenses private patrol operators, the businesses that protect persons or property or prevent theft, and registers security guards.
  • In Florida, the Department of Agriculture and Consumer Services licenses the private security industry under Chapter 493, Florida Statutes. A security agency needs a Class "B" license, anyone who works as a security officer needs a Class "D" license, and an officer who carries a firearm also needs a Class "G" license.

Elsewhere, check the state and local licensing rules where you operate. The template's header has a "License no." field for your company license number. Fill it in if you hold one, so the client has a reference they can check with the agency that issued it.

Payment terms

Use the terms in your service agreement, and write the due date as a date. Bill on the cycle your agreement sets, such as weekly or monthly, and keep the service period on the invoice the same as the one in the agreement. If the client works with purchase orders, put the PO number on every invoice. If you charge late fees or interest, put that in the agreement and on the invoice, and check your state rules before you do.

How to fill in the security invoice

  1. Add your company details and license number, then the invoice number, invoice date, payment terms, due date and service agreement number.
  2. Under "Bill to", enter the company, who it's for the attention of, the billing address, the email for invoices and the PO number.
  3. Fill in the service period: the site, the dates and the posts covered.
  4. Enter each regular shift from the signed shift log: date, site or post, officer, hours and rate.
  5. Add overtime and holiday hours in their own section, at the rates in your agreement.
  6. Add patrol mileage from the patrol log: date, route, officer, miles and rate per mile.
  7. Set the sales tax line, then update the "Rates and hours" notes and "How to pay" with your own details in place of the placeholders.
  8. Check the amount due against your records, then send the invoice and keep a copy.

The PDF is a blank form for printing and filling in by hand. The Word and Excel files have the same layout with sample values filled in, which you overwrite each period. The Excel file calculates each line amount, the section subtotals, the tax and the amount due with formulas.

If you invoice in Billed, you can set up recurring invoices for fixed fees, track your team's time and export timesheets, and let clients pay online by card or PayPal.

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What's included in this invoice template

Part What it holds In the sample
Security company Business name, address, contact, license no. Example Security Services LLC, with a placeholder for your license number
Invoice details Invoice no., invoice date, payment terms, due date, service agreement SS-2290, Nov 30, 2026, Net 30, due Dec 30, 2026, agreement SA-014
Bill to Company, attention, billing address, email, PO no. Example Property Management Inc., facilities manager
Service period Site, period, posts covered Example Business Park, Nov 23-29, 2026: front desk (day) and site patrol (night and weekend)
Regular hours Date, site or post, officer, hours, rate, amount 88 hours at 32.00 and 34.00 an hour: 2,928.00
Overtime and holiday hours Date, site or post, officer, hours, rate, amount 2 hours held over and 16 Thanksgiving hours: 912.00
Patrol mileage Date, route, officer, miles, rate per mile, amount 126 miles at 0.70: 88.20
Tax and amount due Sales tax if applicable, amount due Tax at 0% for you to change; 3,928.20 due
Notes Rates and hours under the agreement, attached shift log Overtime and holiday at 1.5 times the regular rate, as the sample agreement sets
Formats Blank PDF; Word and Excel with sample values Excel calculates line amounts, subtotals, tax and amount due

When this isn't for you

This template bills guarding hours and patrols worked in a period. For installing cameras, alarms or access control, use an itemized or construction-style invoice with parts and labor instead. If you're quoting a new site before the client agrees, send an estimate first. If you're an officer working for a security company as its employee, your hours go on the company's timesheet, not on an invoice.

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Frequently Asked Questions

Common questions about this invoice template.

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