What is a sale receipt?

A record you give a customer after they have paid for goods. It lists what was sold, the price, any discount and tax, the total, how much was paid and how, and shows a balance of 0.00.

What is the difference between a sale receipt and an invoice?

An invoice asks a customer to pay and shows an amount due. A sale receipt confirms they have already paid, so it shows the amount paid and a zero balance. If you sent an invoice first, you can follow it with a receipt once the payment arrives.

How does the discount work in this template?

In the Excel file, enter a percentage in "Discount rate (enter your rate)". The discount is the subtotal times that rate, and the label on the discount line shows the rate. Set it to 0% if there's no discount. In the Word file, type the discount amount and edit the percentage in the label.

Is sales tax worked out before or after the discount?

The Excel file applies the tax rate to the subtotal after the discount. Whether a discount reduces the taxable amount depends on the rules where the sale is taxed, so check the rules where you work. If your rules differ, overwrite the tax amount.

Should I use a sale receipt or a store receipt?

Use the store receipt at a counter when you want SKUs, register and cashier fields, a return policy line and the change given from cash. Use the sale receipt when you want a named customer, a discount and a transaction reference, for example for a card or online payment.

Free Sale Receipt Template

A free receipt for a completed sale that lists the items sold with quantity and unit price, applies a discount and any sales tax, and records the amount paid, how it was paid and a zero balance, as a blank PDF form plus Word and Excel files filled with sample values

Send Payment Receipts With Billed View All Templates

No credit card required.

Quick answer:This page has a free sale receipt for confirming that a customer has paid for goods. It records the seller, a receipt number and date of sale, the customer, and each item sold with its quantity, unit price and amount. Then it shows the subtotal, a percentage discount and sales tax (each from a rate you enter in the Excel file), the total, the amount paid, the payment method with a transaction reference and date paid, and a balance of 0.00. It comes as a blank print-and-fill PDF and as Word and Excel files filled with a sample garden-store sale.

SALE RECEIPT

PAID

Seller

Business name:: Example Home & Garden
Address:: 72 Example Market Street, Sampletown
Phone / email:: [Phone or email]

Receipt details

Receipt no.:: SR-10458
Date of sale:: Nov 21, 2026

Sold to

Customer name:: Quinn Example
Email:: [Email, optional]

SALE RECEIPT line items
Item	Qty	Unit price	Amount
Ceramic planter, 10 in.	2	24.00	48.00
Potting mix, 25 qt	3	12.50	37.50
Pruning shears	1	19.50	19.50
Garden gloves, medium	2	7.50	15.00

Subtotal: 120.00
Discount (10%): 12.00
Sales tax, if applicable: 0.00
Total: 108.00
Amount paid: 108.00
Balance: 0.00

Payment

Payment method:: Card ending [last 4 digits]
Transaction reference:: [Transaction reference]
Date paid:: Nov 21, 2026

Thank you for your purchase. Please keep this receipt for your records.

Sale receipt: sample preview. Download it below.

Key Features

Everything you need in a professional receipt template.

Seller details: business name, address, phone or email

Receipt number and date of sale

Sold to: customer name and optional email

Items table: item, qty, unit price and amount

Percentage discount from a discount rate cell (Excel)

Sales tax on the discounted subtotal from a tax rate cell (Excel)

Total, amount paid and a balance of 0.00, with a PAID marker

Payment method, transaction reference and date paid

Blank PDF to print and fill in; Word and Excel versions with a sample sale to overwrite

Download the receipt template

The PDF is a blank form to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

SALE RECEIPT

PAID

Seller

Business name:: Example Home & Garden
Address:: 72 Example Market Street, Sampletown
Phone / email:: [Phone or email]

Receipt details

Receipt no.:: SR-10458
Date of sale:: Nov 21, 2026

Sold to

Customer name:: Quinn Example
Email:: [Email, optional]

SALE RECEIPT line items
Item	Qty	Unit price	Amount
Ceramic planter, 10 in.	2	24.00	48.00
Potting mix, 25 qt	3	12.50	37.50
Pruning shears	1	19.50	19.50
Garden gloves, medium	2	7.50	15.00

Subtotal: 120.00
Discount (10%): 12.00
Sales tax, if applicable: 0.00
Total: 108.00
Amount paid: 108.00
Balance: 0.00

Payment

Payment method:: Card ending [last 4 digits]
Transaction reference:: [Transaction reference]
Date paid:: Nov 21, 2026

Thank you for your purchase. Please keep this receipt for your records.

Sale receipt

A receipt for a completed sale: the items sold with quantity and unit price, a discount rate cell, a sales tax rate cell, the total, the amount paid with the payment method and a zero balance.

Confirms a payment received

Download

What this sale receipt is for

This template confirms that a customer has paid in full for goods you sold them. You give it after the payment, so it shows a balance of 0.00 and a PAID marker. The sample is a garden store selling planters, potting mix, shears and gloves to a named customer who paid by card.

The sale receipt has:

Seller: business name, address, and phone or email.
Receipt details: receipt number and date of sale.
Sold to: customer name and an optional email.
Items: a table with Item, Qty, Unit price and Amount.
Totals: Subtotal, "Discount (10%)", "Sales tax, if applicable", Total, Amount paid and Balance.
Payment: payment method (the sample shows "Card ending [last 4 digits]"), transaction reference and date paid.
A footnote thanking the customer and asking them to keep the receipt for their records.

It comes as three files:

PDF: a blank form to print and fill in by hand.
Word (.docx) and Excel (.xlsx): the same layout filled with the sample sale for you to overwrite.

In the Excel file:

Each row's Amount is Qty × Unit price, rounded to the cent. There are four empty item rows for more items.
"Discount rate (enter your rate)" holds 10% in the sample. The discount is the Subtotal × that rate, and the discount line's label shows the rate you enter.
"Tax rate (enter your rate)" holds 0% in the sample. "Sales tax, if applicable" is that rate × the Subtotal less the discount.
Total = Subtotal − Discount + Sales tax, and Balance = Total − Amount paid.

The file's tip says to set either rate to 0% to leave it out, and not to delete the rows, because the totals refer to them. The Word file has no rate cells, so type the discount and tax amounts yourself and edit the "(10%)" in the discount label. The blank PDF also prints the label as "Discount (10%)", so correct the percentage by hand if yours is different.

The sample adds up like this: 2 × $24.00 + 3 × $12.50 + $19.50 + 2 × $7.50 = $120.00. The 10% discount is $12.00, and sales tax is 0.00 at the sample's 0% rate, so the total is $108.00. The customer paid $108.00, which leaves a balance of 0.00. These are sample prices only.

Filling in the items, discount and tax

Item: a short description the customer will recognize, with the size where it matters ("Ceramic planter, 10 in.").
Qty × Unit price = Amount. Enter the price of one unit; the Excel file multiplies.
Discount: the template applies one percentage discount to the whole subtotal. For a fixed-amount discount, or one that applies to a single item, overwrite the discount amount, or show the reduced price on that item's line instead.
Sales tax: the Excel file taxes the subtotal after the discount. Whether a sale is taxable, which rate applies, and whether a discount reduces the taxable amount all depend on the rules where the sale is taxed, so check the rules where you work. Then enter the rate, or overwrite the tax amount if your rules work differently. The sales tax calculator can check a figure.

Payment details

Payment method: say how the customer paid. For a card, show only the last four digits, never the full card number.
Transaction reference: the reference from your card terminal, payment app or bank transfer, so you can match the receipt to the payment.
Date paid: the date the money was received. In the sample it's the same as the date of sale.
Balance should be 0.00 on this receipt. If the customer has paid only part of the total, this isn't the right document: send an invoice for what's owed, or use the partial payment receipt on the Excel receipt page.

Sale receipt or another receipt?

The site has several receipts for sales. They differ in what they record:

Store receipt: a register-style receipt with a SKU for each item, store, register and cashier fields, the amount tendered and change given, and a return policy line. Use it at a counter, especially for cash. The sale receipt has no SKUs or change line, but it adds a discount, a named customer and a transaction reference.
Sample receipt: a filled-in sales receipt whose Word and Excel files include a field guide explaining each part. Use it to learn what goes where. The sale receipt is the working template, without the guide.
Car sale receipt: for a vehicle sold from one person to another, with the VIN, odometer reading, deposit and final payment, and signature lines for both parties.
Google Docs receipt page: includes an itemized sales receipt with a discount line, provided as a Word file to open in Google Docs. This page's files work in Word and Excel, with the discount and tax worked out from rate cells in Excel.

Receipt templates by format: Word, Excel, Google Sheets and PDF, or browse all receipt templates. Other receipt pages: restaurant, money and handyman receipts.

Skip the Templates — Create Receipts Online

Why fill in templates by hand? With Billed you can invoice clients and send them a payment receipt once they've paid — all in one place.

Try Billed For Free

No credit card required.

What's included in this receipt template

	Sale receipt	Store receipt	Car sale receipt
Items	Item, qty, unit price	Item, SKU, qty, price	One vehicle, sale price
Discount	Rate cell in Excel	None	None
Payment	Amount paid, method, reference	Tendered and change	Deposit and final payment
Also has	Named customer, date paid	Register, cashier, return policy	VIN, odometer, signatures

When this isn't for you

If the customer hasn't paid in full yet, send an invoice instead. If your point-of-sale or online store system already produces receipts, use those so your sales records and receipts match. For a vehicle sold from one person to another, use the car sale receipt.