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Free Taxi Receipt Templates

Two free taxi receipt layouts, one for a single fare and one for several rides on an account, each as a blank PDF form plus Word and Excel files filled with sample values you can overwrite

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Quick answer:This page has two taxi receipt templates. The taxi fare receipt covers one ride: company or driver, licence/medallion or plate number, receipt number and date, pickup and drop-off time and location, distance, metered fare, extras such as tolls or airport and waiting charges, tip, total paid, payment method and driver signature. The taxi account trip receipt lists several paid rides for one passenger or company account over a period. Each comes as a blank print-and-fill PDF and as Word (.docx) and Excel (.xlsx) files pre-filled with sample values.

TAXI RECEIPT

PAID

Taxi company and driver

Company name:
Example Cab Co.
Company phone:
[Company phone]
Driver name:
Sam Example
Driver badge / licence no.:
[Badge no.]
Vehicle plate / medallion no.:
[Plate no.]

Receipt details

Receipt no.:
TX-000123
Date:
14 Mar 2026

Trip

Pickup time:
08:12
Drop-off time:
08:47
Pickup location:
Central Station, main entrance
Drop-off location:
Example Airport, Terminal 2
Distance:
24.6 km
Passengers:
1
TAXI RECEIPT line items
Fare itemAmount
Metered fare31.40
Airport pickup / drop-off fee5.00
Tolls4.60
Waiting time2.00
Fare subtotal
43.00
Tip
6.00
Total
49.00
Amount paid
49.00
Balance
0.00

Payment

Payment method:
Card ending 0000
Authorisation code:
[Auth code]

Driver signature

Paid in full. Keep this receipt for your travel expense records.

Taxi fare receipt (single ride): sample preview. Download it below with the other layouts.

Key Features

Everything you need in a professional receipt template.

Company and driver details, badge or licence number, and vehicle plate or medallion number
Receipt number and date on every receipt
Pickup and drop-off time and location, plus distance travelled
Metered fare and extras (tolls, airport or waiting charges) on separate lines
Tip, total, amount paid, balance and payment method, so the receipt shows the fare was paid
Signature line on both: the driver signs the single-fare receipt, the company signs the account receipt
Account trip table: date, from, to, distance, fare, extras, tip and trip total for each ride, then the total for the period
Blank PDF to print and fill by hand; Word and Excel versions with sample values to overwrite

Download one of 2 receipt layouts

The PDF is a blank form to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

TAXI RECEIPT

PAID

Taxi company and driver

Company name:
Example Cab Co.
Company phone:
[Company phone]
Driver name:
Sam Example
Driver badge / licence no.:
[Badge no.]
Vehicle plate / medallion no.:
[Plate no.]

Receipt details

Receipt no.:
TX-000123
Date:
14 Mar 2026

Trip

Pickup time:
08:12
Drop-off time:
08:47
Pickup location:
Central Station, main entrance
Drop-off location:
Example Airport, Terminal 2
Distance:
24.6 km
Passengers:
1
TAXI RECEIPT line items
Fare itemAmount
Metered fare31.40
Airport pickup / drop-off fee5.00
Tolls4.60
Waiting time2.00
Fare subtotal
43.00
Tip
6.00
Total
49.00
Amount paid
49.00
Balance
0.00

Payment

Payment method:
Card ending 0000
Authorisation code:
[Auth code]

Driver signature

Paid in full. Keep this receipt for your travel expense records.

Taxi fare receipt (single ride)

A one-ride receipt with the driver and vehicle details, pickup and drop-off times and places, distance, each fare charge, tip, amount paid and payment method, for passengers who need proof of a fare.

Confirms a payment received

Download

TAXI ACCOUNT RECEIPT

PAID

Taxi company

Company name:
Example Cab Co.
Address:
12 Example Street, Sampletown
Phone:
[Company phone]
Email:
[Accounts email]

Receipt details

Receipt no.:
TXA-2026-02
Receipt date:
28 Feb 2026
Period covered:
1-28 Feb 2026

Account

Account holder:
Example Consulting Ltd
Account no.:
ACC-0457
Passenger(s):
Jamie Sample
Cost centre / PO (optional):
[Cost centre]
  • To: Central StationTrip total: 20.40
    Date:
    03 Feb 2026
    From:
    Head office
    Distance (km):
    6.2
    Fare:
    18.40
    Extras:
    0.00
    Tip:
    2.00
  • To: Example Airport T1Trip total: 63.00
    Date:
    05 Feb 2026
    From:
    Central Station
    Distance (km):
    21.5
    Fare:
    52.00
    Extras:
    5.00
    Tip:
    6.00
  • To: Head officeTrip total: 66.30
    Date:
    11 Feb 2026
    From:
    Example Airport T1
    Distance (km):
    23.0
    Fare:
    55.30
    Extras:
    5.00
    Tip:
    6.00
  • To: Riverside Business ParkTrip total: 30.10
    Date:
    19 Feb 2026
    From:
    Head office
    Distance (km):
    9.8
    Fare:
    24.10
    Extras:
    3.50
    Tip:
    2.50
Total for period
179.80
Amount paid
179.80
Balance
0.00

Payment

Payment method:
Bank transfer
Payment reference:
[Transfer reference]
Date paid:
28 Feb 2026

Issued by

Received with thanks. Extras are tolls, airport fees or waiting time charged on that trip.

Taxi account receipt (multiple trips)

A period receipt for a passenger or company account that lists each ride with date, route, distance, fare, extras, tip and trip total, then the amount paid and payment reference.

Confirms a payment received

Download

Which taxi receipt do you need?

Taxi fare receipt covers one ride. Hand it to the passenger at drop-off, or send it afterwards. It has the company name and phone, the driver's name and badge or licence number, the vehicle plate or medallion number, a receipt number and date, pickup time and location, drop-off time and location, distance, the metered fare, separate lines for extras such as tolls, airport fees or waiting time, a fare subtotal, the tip, the total, the amount paid and balance, the payment method and a driver signature line.

Taxi account trip receipt covers several rides for one passenger or company account over a period, such as a week or a month. Each ride gets a row (date, from, to, distance, fare, extras, tip, trip total), followed by the total for the period, the amount paid and balance, and the payment method, payment reference and date paid. It suits regular customers and business accounts that pay for a batch of rides at once, and has an optional cost centre or PO field for company accounts.

Both come in three files:

  • PDF: a blank form for drivers who write receipts by hand. Print a stack and keep it in the vehicle.
  • Word (.docx) and Excel (.xlsx): the same layout filled with sample values. Type over them, or save a copy with your own company details as your master file.

Only use the account version after the account has been paid. If the rides haven't been paid for yet, send an invoice or an account statement instead.

What to put on a taxi receipt

  • Who provided the ride. Company or driver name and contact details, plus the licence, medallion or plate number your licensing authority uses to identify the vehicle or driver.
  • A receipt number and date. Number receipts in sequence so you can match each one to your own records and find it again if a passenger asks for a copy.
  • The trip. Pickup time and location, drop-off time and location, and distance. A cross street or landmark is enough when there's no street address.
  • The charges, itemised. Put the metered fare first, then each extra (tolls, airport fee, waiting time) on its own line, then the tip. Itemised amounts show the passenger what they paid for, and they can copy individual amounts into an expense report if their employer asks for them.
  • Proof of payment. The total paid and how it was paid (cash, card, account). For card payments, write the last four digits at most, never the full card number. The single-fare receipt also has a field for the card authorisation code.
  • A signature. The single-fare receipt has a line for the driver to sign, and the account receipt has one for the person issuing it on behalf of the company.

What a taxi receipt legally has to show, and whether the meter must print one, depends on the city or region that licenses the vehicle. Check your local licensing authority's rules. If your meter or dispatch system is required to issue its own receipt, these templates don't replace it.

How to fill in a taxi fare receipt

  1. Enter your company or driver details and your licence, medallion or plate number once, then save the file (or print a batch of PDFs) as your master copy.
  2. For each ride, use the next receipt number and enter the date.
  3. Write the pickup time and location, then the drop-off time and location, then the distance from the meter or trip record.
  4. Enter the metered fare and each extra on its own line, then the tip. The total is the fare subtotal plus the tip. In the Excel file the subtotal, total and balance are calculated for you; type the amount paid and check that the balance shows 0.00.
  5. Record the payment method, sign the receipt, give the passenger the original and keep a copy (a carbon copy, a photo or the saved file).

For the account receipt, add one row per paid ride. In the Excel file each trip total and the total for the period are calculated for you. The amount paid is typed in, so update it if you change a ride, and check that the balance shows 0.00.

Using a taxi receipt for a business expense claim

Before you leave the cab, check that the receipt shows the date, where you went, the amount and the company or driver. Then write down the business purpose of the trip, either on the receipt or in your expense report.

In the US, IRS Publication 463 (2025) says you generally need documentary evidence, such as receipts, canceled checks or bills, to support travel and transportation expenses. The exceptions include an expense (other than lodging) under $75, and a transportation expense for which a receipt isn't readily available. You still need to keep a record of the cost, date, destination and business purpose, and the publication lets you combine taxi fares into one daily entry as an incidental travel expense. Publication 463 also says taxi fares between home and your main or regular place of work are personal commuting costs and can't be deducted. An employer's reimbursement policy may be stricter than these IRS rules, so check it before you skip a receipt.

If you're an employee, the receipt mainly matters for getting the fare paid back. Publication 463 says unreimbursed employee transportation expenses are a miscellaneous itemized deduction that is no longer allowable, apart from a few listed groups such as Armed Forces reservists. If your employer reimburses you under an accountable plan, the reimbursement shouldn't be included in the wages on your Form W-2. Self-employed people report deductible business transportation on Schedule C.

Outside the US, check your own tax authority's rules and your employer's expense policy.

If the same trip involved a hotel stay or a rental car, see the hotel receipt and car rental receipt templates.

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What's included in this receipt template

Taxi fare receipt Taxi account trip receipt
Use it for One ride Several paid rides on one passenger or company account
Trip details Pickup and drop-off time and location, distance One row per ride: date, from, to, distance
Charges Metered fare, extras (tolls, airport, waiting), tip Fare, extras and tip for each ride
Totals Fare subtotal, tip, total, amount paid, balance Total for period, amount paid, balance
Payment Payment method and card authorisation code Payment method, reference and date paid
Signature Driver Person issuing it for the company
Files Blank PDF; Word and Excel with sample values Blank PDF; Word and Excel with sample values

When this isn't for you

If the rides haven't been paid yet, for example trips charged to an account that settles at the end of the month, send an invoice or account statement instead of a receipt. If your licensing authority requires the meter or dispatch system to print or send the receipt, use that receipt; a template doesn't replace it.

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Frequently Asked Questions

Common questions about this receipt template.

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