Invoice generator
Free Catering Invoice Generator
Enter the food as guests times your per-person price, add staff, rentals and delivery, and the preview totals the order as you go.
Try the Catering invoice generator
Add line items below to see a preview on this page. The button below the preview opens Billed's invoice generator.
Invoice preview
Catering Services
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This preview stays on this page. The button opens Billed's invoice generator in a new tab.
Open full generatorInvoicing for your catering business
Each line in the preview asks what the item is, the quantity and the price of one. For a catering order, the food line counts guests in the quantity and charges what one guest costs in the rate, and its description names the menu or event. Staff can be one line with total staff hours and an hourly rate, and rentals and delivery are listed separately.
One tax rate in the preview covers the full subtotal. Check how your state taxes food and service charges before entering a rate.
Worked example, with sample figures: an office lunch for 35 guests at $24.00 a person is 35 × $24.00 = $840.00. Two servers for 4 hours each is 8 staff hours at $30.00, 8 × $30.00 = $240.00, and delivery is 1 × $45.00 = $45.00. The subtotal is $840.00 + $240.00 + $45.00 = $1,125.00 before any tax.
For quotes and guest-count changes, see How to Invoice a Catering Order; booking deposits are covered in How to Invoice as a Caterer.
Why Billed fits catering billing
- Keep your regular menu and fees ready to reuse: Billed's invoice software page says you can "save the products and services you sell so you can pull them into an invoice instead of retyping them."
- Take an event deposit on the same invoice: Billed's help center says "Clients can pay several installments against a single invoice."
- See which events are still unpaid: Billed's invoice software page says "Invoice reports show which invoices are paid, partially paid or past due, and you can see who owes you money and send them a payment reminder."
How the catering invoice generator works
Three steps from blank page to a polished invoice your clients can pay with confidence.
- 1
Enter the food and the extras
Put the guest count and per-person price on the food line, then add lines for staff hours, rentals and delivery. Add a line for anything else the order includes.
- 2
Enter tax if it applies
If sales tax applies to the order, enter the percentage and the preview adds it below the subtotal.
- 3
Open the full generator
Once the order looks complete, Open full generator opens the full version of the tool in Billed.
Features that match real catering workflows
Save Products & Services
Billed's invoice software page says you can "save the products and services you sell so you can pull them into an invoice instead of retyping them."
Estimate Attachments
Billed's estimating page says "Attach important files and images with your estimates."
Payment Reminders
Billed's help center says "You can set a schedule of payment reminders before and after the invoice's due date."
Accept Credit Cards
Billed's invoice software page says "Connect your Stripe account and every invoice you send gets a pay button, so clients can pay by card."
Catering invoicing: common questions
Grow your catering business with Billed
Create invoices, track payments and keep your clients' details in one place with Billed.
At a glance
| Part of the order | How to enter it |
|---|---|
| Food | Guests × price per person |
| Service staff | Total staff hours × hourly rate |
| Rentals | Their own line |
| Delivery | Its own line |
| Sales tax | The rate your state applies to the order, if any |
When this isn't for you
If the way you invoice clients today already works for you, there's no need to switch.