What should a cosmetic shop invoice include?

Your business details, an invoice number, the invoice date, payment terms and a due date. Then who you're billing and the shipping details: where the order is going, the ship date, method and tracking number. List each product with its SKU, shade or size, quantity and unit price, then any discount, shipping, sales tax if it applies, the amount due and how to pay.

Do I need an invoice or a receipt for a cosmetics sale?

Use an invoice when the customer pays after the order, such as a salon or store with an account, or a phone order paid by invoice. If the customer has already paid, at checkout or online, give them a receipt.

How do I show a wholesale or trade discount?

Keep your list price on each line and take the discount off the subtotal as a percentage, so the customer sees both. In the Excel file the discount comes from a rate cell; set it to 0% when there's no discount rather than deleting the row.

How do I handle a return on an invoiced order?

Leave the original invoice as it is and issue a credit note that quotes its invoice number, lists the returned items and shows the amount credited. You can then refund the customer or take the credit off their next invoice, as agreed.

Which format should I download?

Use the PDF if you want a blank form to print and fill in by hand. Use the Word or Excel file to type the invoice: both have the same layout with sample values to overwrite. The Excel file calculates the line amounts, subtotal and amount due with formulas, and the discount and sales tax from rate cells.

Can I send cosmetic shop invoices from Billed instead?

Yes. In Billed you can create and send invoices, give discounts, save tax rates, accept credit card and PayPal payments on invoices and send payment reminders. No credit card is required to start the free trial.

Cosmetic Shop Invoice Template

Q: Do I charge sales tax on cosmetics and shipping?

It depends on your state, sometimes your city or county, and where the order is delivered. The tax line on the template starts at 0%. Check with your state or local tax agency before entering a rate, and before leaving tax off a sale to a buyer who says they're reselling.

A free cosmetics order invoice for salon, wholesale and phone or online orders paid after they're confirmed, with SKU, shade and size on every line, as a blank PDF and as Word and Excel files with sample values

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Quick answer:A cosmetic shop invoice asks a customer to pay for a product order by a due date. It suits orders that aren't paid at checkout: salons and makeup artists buying stock, boutiques buying to resell, and phone, email or online orders paid by invoice. The cosmetics order invoice lists each product with its SKU, shade or size, quantity and unit price, then takes off a trade discount as a percentage, adds shipping and sales tax if it applies, and ends with the amount due. It comes as a blank print-and-fill PDF and as Word and Excel files with sample values; in Excel the discount and tax come from rate cells you can change.

COSMETICS ORDER INVOICE

Shop

Business name:: Example Beauty Supply
Address:: 18 Example Plaza, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: CB-1094
Invoice date:: Nov 2, 2026
Payment terms:: Net 30
Due date:: Dec 2, 2026
Order no.:: SO-3057

Bill to

Business:: Example Hair & Makeup Studio
Attention:: Sam Example, owner
Billing address:: 6 Sample Boulevard, Sampletown
Email:: [Email]

Shipping

Ship to:: Same as billing address
Ship date:: Nov 2, 2026
Method:: Ground, 2 boxes
Tracking no.:: [Tracking no.]

Products

Product: Liquid foundationAmount: 111.00
SKU:
FD-210
Shade / size:
210 Warm Ivory, 1 fl oz
Qty:
6
Unit price:
18.50
Product: Liquid foundationAmount: 111.00
SKU:
FD-340
Shade / size:
340 Golden Beige, 1 fl oz
Qty:
6
Unit price:
18.50
Product: Matte lipstickAmount: 117.00
SKU:
LP-07
Shade / size:
07 Rosewood
Qty:
12
Unit price:
9.75
Product: Lengthening mascaraAmount: 112.50
SKU:
MS-01
Shade / size:
Black
Qty:
10
Unit price:
11.25
Product: Setting sprayAmount: 104.00
SKU:
SP-60
Shade / size:
2 fl oz
Qty:
8
Unit price:
13.00
Product: Makeup brush setAmount: 84.00
SKU:
BR-12
Shade / size:
12 pieces
Qty:
2
Unit price:
42.00

Products: line items
SKU	Product	Shade / size	Qty	Unit price	Amount
FD-210	Liquid foundation	210 Warm Ivory, 1 fl oz	6	18.50	111.00
FD-340	Liquid foundation	340 Golden Beige, 1 fl oz	6	18.50	111.00
LP-07	Matte lipstick	07 Rosewood	12	9.75	117.00
MS-01	Lengthening mascara	Black	10	11.25	112.50
SP-60	Setting spray	2 fl oz	8	13.00	104.00
BR-12	Makeup brush set	12 pieces	2	42.00	84.00

Subtotal: 639.50
Trade discount (10%): 63.95
Shipping: 14.95
Sales tax, if applicable (0%): 0.00
Amount due: 590.50

How to pay

Accepted methods:: Card, check or bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice no. CB-1094

Order notes

Shades were confirmed with the client by email on Oct 30.
Sample terms: unopened items in their original packaging can be returned within 30 days of delivery for a credit to the account.

Thank you for your order. Please quote the invoice number with your payment.

Cosmetics order invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Product lines with SKU, product name, shade or size, quantity, unit price and amount

Trade discount as a percentage of the subtotal, from a rate cell in Excel

Shipping details (ship to, ship date, method and tracking number) and the shipping charge on its own line

Sales tax line that starts at 0%, for you to set if tax applies

Order notes for confirmed shades and your return terms

Bill to with an attention line, plus invoice number, invoice date, payment terms, due date, your order number and a "How to pay" section with placeholders

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Unit price". The subtotal, discount, tax and amount due are formulas too. The discount and tax rates sit in their own cells, so you can change them.

COSMETICS ORDER INVOICE

Shop

Business name:: Example Beauty Supply
Address:: 18 Example Plaza, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: CB-1094
Invoice date:: Nov 2, 2026
Payment terms:: Net 30
Due date:: Dec 2, 2026
Order no.:: SO-3057

Bill to

Business:: Example Hair & Makeup Studio
Attention:: Sam Example, owner
Billing address:: 6 Sample Boulevard, Sampletown
Email:: [Email]

Shipping

Ship to:: Same as billing address
Ship date:: Nov 2, 2026
Method:: Ground, 2 boxes
Tracking no.:: [Tracking no.]

Products

Product: Liquid foundationAmount: 111.00
SKU:
FD-210
Shade / size:
210 Warm Ivory, 1 fl oz
Qty:
6
Unit price:
18.50
Product: Liquid foundationAmount: 111.00
SKU:
FD-340
Shade / size:
340 Golden Beige, 1 fl oz
Qty:
6
Unit price:
18.50
Product: Matte lipstickAmount: 117.00
SKU:
LP-07
Shade / size:
07 Rosewood
Qty:
12
Unit price:
9.75
Product: Lengthening mascaraAmount: 112.50
SKU:
MS-01
Shade / size:
Black
Qty:
10
Unit price:
11.25
Product: Setting sprayAmount: 104.00
SKU:
SP-60
Shade / size:
2 fl oz
Qty:
8
Unit price:
13.00
Product: Makeup brush setAmount: 84.00
SKU:
BR-12
Shade / size:
12 pieces
Qty:
2
Unit price:
42.00

Products: line items
SKU	Product	Shade / size	Qty	Unit price	Amount
FD-210	Liquid foundation	210 Warm Ivory, 1 fl oz	6	18.50	111.00
FD-340	Liquid foundation	340 Golden Beige, 1 fl oz	6	18.50	111.00
LP-07	Matte lipstick	07 Rosewood	12	9.75	117.00
MS-01	Lengthening mascara	Black	10	11.25	112.50
SP-60	Setting spray	2 fl oz	8	13.00	104.00
BR-12	Makeup brush set	12 pieces	2	42.00	84.00

Subtotal: 639.50
Trade discount (10%): 63.95
Shipping: 14.95
Sales tax, if applicable (0%): 0.00
Amount due: 590.50

How to pay

Accepted methods:: Card, check or bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice no. CB-1094

Order notes

Shades were confirmed with the client by email on Oct 30.
Sample terms: unopened items in their original packaging can be returned within 30 days of delivery for a credit to the account.

Thank you for your order. Please quote the invoice number with your payment.

Cosmetics order invoice

An invoice a cosmetics shop sends a salon or makeup studio for a product order: SKU, product, shade or size, quantity and unit price on each line, then the trade discount, shipping, sales tax and the amount due.

A request for payment — shows the amount due

Download

When a cosmetics business sends an invoice

Customers who buy at the counter pay there and get a receipt. An invoice is for orders you bill now and get paid for later:

Salons, spas and makeup artists buying stock or professional sizes
Boutiques and other stores buying products wholesale to resell
Phone, email or online orders where the customer pays by invoice
Larger one-off orders, such as corporate gift sets or kit for a film, TV or theater makeup department

The invoice asks the customer to pay by a due date. It shows who you're billing and where the order is going, the invoice number and date, each product supplied, any discount, shipping and tax, the amount due and how to pay.

If the customer has already paid, give them a receipt instead. The itemized receipt with percentage discount and the store receipt suit counter and online sales; a payment receipt confirms payment of an invoice.

What's on the cosmetics order invoice

Your shop's details, then the invoice number, invoice date, payment terms, due date and your order number
Bill to: the business, an attention line for the person who handles the order, the billing address and an email
Shipping: where the order is going, the ship date, the shipping method and a tracking number. If the buyer's office pays but the goods go to a salon or store, put that address in Ship to.
A "Products" table with SKU, product, shade / size, quantity, unit price and amount, plus two blank rows
Subtotal, trade discount, shipping, a "Sales tax, if applicable" line and the amount due
A "How to pay" section with placeholders for your own payment details, and order notes, such as when the shades were confirmed and your return terms

SKU, shade and size on every line

One product can come in many shades and sizes, and a line that just says "foundation" invites the wrong item being packed or a dispute about what was ordered. Give every line its SKU, the shade or color name, and the size, such as a professional size or a retail size. The SKU also lets you match the invoice to your stock records.

If you track batch or lot numbers, you can add them to the product description, so you can tell later which batch went to which customer.

Discounts

You may give trade and wholesale customers a discount off your list price, or run a promotion for retail customers. The template shows the list price on each line and takes the trade discount off the subtotal as a percentage, so the customer can see both. The 10% in the sample is only a sample value; use the rate you've agreed with the customer.

In the Excel file the discount comes from a rate cell. If there's no discount on an order, set the rate to 0% rather than deleting the row, because the tax and amount due formulas refer to it. In Word, you can delete the line, or rename it for a promotional discount.

Shipping and sales tax

Put shipping on its own line, so the customer can see what they're paying for delivery. If you offer free shipping above an order value, show the line at 0.00 so the customer can see it was free.

Whether sales tax applies, and whether it applies to shipping, depends on your state and sometimes your city or county, and on where the order is delivered. The tax line on the template starts at 0%. Check with your state or local tax agency before entering a rate. In the Excel file, the tax is worked out on the subtotal less the discount plus shipping; if shipping isn't taxable where you deliver, change the tax formula so it leaves shipping out. If a wholesale buyer says they're buying to resell and asks you not to charge sales tax, ask your state tax agency what documentation you need to keep before leaving it off.

Payment terms, deposits and returns

Payment terms. For a one-off order, you can ask for payment before you ship. For salons and stores with an account, agree the terms when you open the account; the Net 30 in the sample is only an example. Either way, write the due date on the invoice as a calendar date. If you charge late fees, they must be in your agreed terms, and rules on late fees and interest vary by place, so check your local rules before adding one.

Deposits. For a large or custom order, you might ask for part of the payment before you order the stock. Send that request as its own invoice, for example with the deposit invoice template, and give a receipt when it's paid.

Returns. Don't change an invoice after you've sent it. If the customer returns items or you agree a refund, issue a credit note that quotes the original invoice number and lists the returned items and the amount credited. Put your return policy in your order terms so it's agreed before the customer orders. The return terms in the sample notes are only an example, so replace them with your own.

How to fill in the template

Add your shop's details, the invoice number, the invoice date, payment terms, due date and your order number.
Fill in Bill to and the shipping details: ship to, ship date, method and tracking number.
List each product with its SKU, shade or size, quantity and unit price.
Set the discount rate, or 0% if there's no discount.
Enter shipping, or 0.00 if it's free, and set the sales tax rate only if tax applies to you; it starts at 0%.
In the Excel file, the line amounts, subtotal, discount, tax and amount due are calculated by formulas. In Word or on the PDF, work them out yourself.
Replace the payment placeholders with your own details, then send the invoice and keep a copy.

Related templates

Makeup artist invoice and barber invoice for billing beauty services
E-commerce invoice and jewelry invoice for other product sales
Deposit invoice for asking for part payment before a large order
Credit note for returns and refunds against an invoice
Itemized receipt with percentage discount and payment receipt for orders that are already paid

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What's included in this invoice template

	Cosmetics order invoice	Receipt	Credit note
When you send it	When the order is confirmed or shipped and paid later	When payment is received	When items are returned or a refund is agreed
What it says	What was supplied and what's owed	What was paid	What's credited against an invoice
Due date	Yes, with payment terms	No	No
Discount and shipping	Shown on the invoice	Shown as paid	Only if they're refunded
On this site	This page	Itemized receipt with percentage discount, payment receipt	Credit note

When this isn't for you

If the customer pays at checkout or online before you ship, give them a receipt instead of an invoice. If you're billing for makeup or beauty services rather than products, a service invoice such as the makeup artist invoice fits better.