What should a store receipt include?

The store's name and address, a transaction number, the date and time, and each item with its quantity, price and amount. Then the subtotal, any sales tax, the total, what the customer paid and how. This template also has fields for the SKU, the register and cashier, the amount tendered and change given, and your return policy.

How is a store receipt different from a cash receipt?

Both record a sale with item lines, sales tax, the amount tendered and the change, and both have a tax rate cell in the Excel file. The store receipt adds a SKU for each item, store, register and cashier fields and a line for your return policy, and works for any payment method. The cash receipt is for cash sales and has a received-by signature instead.

Do I have to print a return policy on a receipt?

That depends on the rules where you sell, so check the rules where you work. The template's return policy line is a placeholder: fill it in with your own policy, or remove it from the Word file if you don't use it.

How do I add sales tax to the receipt?

In the Excel file, enter the rate in "Tax rate (enter your rate)". The sales tax line is the subtotal times that rate, rounded to the cent, and the total updates. In the Word file, type the tax amount yourself. Which rate applies depends on the rules where the sale takes place.

Can I use it for a card payment?

Yes. Change the payment method from Cash to the method used, and enter the total as the amount tendered, so the change given is 0.00.

Free Store Receipt Template

A free point-of-sale style receipt for a store purchase, listing each item with its SKU, quantity and price, then the subtotal, sales tax, total, amount tendered and change given, with store, register and cashier fields and a line for your return policy, as a blank PDF form plus Word and Excel files filled with sample values

Send Payment Receipts With Billed View All Templates

No credit card required.

Quick answer:This page has a free retail store receipt laid out like a register receipt. It records the store, register and cashier, the transaction number, date and time, and each item with its SKU, quantity, price and amount. Then it shows the subtotal, sales tax (worked out from a tax rate you enter in the Excel file), the total, the amount tendered and the change given, the payment method, and a line for your own return policy. It comes as a blank print-and-fill PDF and as Word and Excel files filled with a sample hardware-store sale.

STORE RECEIPT

PAID

Store

Store name:: Example Hardware Store
Address:: 301 Example Avenue, Sampletown
Phone:: [Phone]
Store / register:: [Store and register no.]

Receipt details

Transaction no.:: TX-084512
Date:: Nov 21, 2026
Time:: 4:18 p.m.
Cashier:: [Cashier name or ID]

Returns

Return policy:: [Your return policy, for example the time limit and the condition of returned items]

Item: Wood screws, #8 x 1-1/4 in., 100 packAmount: 7.49
SKU:
SCR-8114
Qty:
1
Price:
7.49
Item: Painter's tape, 1.88 in.Amount: 13.98
SKU:
TAPE-188
Qty:
2
Price:
6.99
Item: LED bulbs, 60 W equivalent, 4 packAmount: 9.97
SKU:
LED-60-4
Qty:
1
Price:
9.97
Item: Work gloves, largeAmount: 12.49
SKU:
GLV-L
Qty:
1
Price:
12.49

STORE RECEIPT line items
Item	SKU	Qty	Price	Amount
Wood screws, #8 x 1-1/4 in., 100 pack	SCR-8114	1	7.49	7.49
Painter's tape, 1.88 in.	TAPE-188	2	6.99	13.98
LED bulbs, 60 W equivalent, 4 pack	LED-60-4	1	9.97	9.97
Work gloves, large	GLV-L	1	12.49	12.49

Subtotal: 43.93
Sales tax, if applicable: 0.00
Total: 43.93
Amount tendered: 50.00
Change given: 6.07

Payment

Payment method:: Cash

Thank you for shopping with us. Please keep this receipt for returns.

Retail store receipt: sample preview. Download it below.

Key Features

Everything you need in a professional receipt template.

Store name, address, phone and store / register number

Transaction number, date, time and cashier

Items table: item, SKU, qty, price and amount

Subtotal, sales tax from a tax rate cell (Excel), total

Amount tendered and change given

Payment method and a PAID marker

Return policy line with a placeholder for your own policy

Blank PDF to print and fill in; Word and Excel versions with a sample sale to overwrite

Download the receipt template

The PDF is a blank form to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

STORE RECEIPT

PAID

Store

Store name:: Example Hardware Store
Address:: 301 Example Avenue, Sampletown
Phone:: [Phone]
Store / register:: [Store and register no.]

Receipt details

Transaction no.:: TX-084512
Date:: Nov 21, 2026
Time:: 4:18 p.m.
Cashier:: [Cashier name or ID]

Returns

Return policy:: [Your return policy, for example the time limit and the condition of returned items]

Item: Wood screws, #8 x 1-1/4 in., 100 packAmount: 7.49
SKU:
SCR-8114
Qty:
1
Price:
7.49
Item: Painter's tape, 1.88 in.Amount: 13.98
SKU:
TAPE-188
Qty:
2
Price:
6.99
Item: LED bulbs, 60 W equivalent, 4 packAmount: 9.97
SKU:
LED-60-4
Qty:
1
Price:
9.97
Item: Work gloves, largeAmount: 12.49
SKU:
GLV-L
Qty:
1
Price:
12.49

STORE RECEIPT line items
Item	SKU	Qty	Price	Amount
Wood screws, #8 x 1-1/4 in., 100 pack	SCR-8114	1	7.49	7.49
Painter's tape, 1.88 in.	TAPE-188	2	6.99	13.98
LED bulbs, 60 W equivalent, 4 pack	LED-60-4	1	9.97	9.97
Work gloves, large	GLV-L	1	12.49	12.49

Subtotal: 43.93
Sales tax, if applicable: 0.00
Total: 43.93
Amount tendered: 50.00
Change given: 6.07

Payment

Payment method:: Cash

Thank you for shopping with us. Please keep this receipt for returns.

Retail store receipt

A point-of-sale style receipt for a store purchase: each item with its SKU, quantity and price, the subtotal, a tax rate cell, the total, the cash tendered and the change given, with store, register and cashier fields and a return-policy line to fill in.

Confirms a payment received

Download

What this store receipt is for

This template is for a shop that hands a customer a receipt at the counter, the way a register does: one line per item, a total, what the customer handed over and the change. The sample is a hardware store sale of four items paid in cash.

The retail store receipt has:

Store: store name, address, phone and a "Store / register" field.
Receipt details: transaction number, date, time and cashier.
Returns: a "Return policy" line with a bracketed placeholder for your own policy.
Items: a table with Item, SKU, Qty, Price and Amount.
Totals: Subtotal, "Sales tax, if applicable", Total, Amount tendered and Change given.
Payment: the payment method.
A footnote thanking the customer and asking them to keep the receipt for returns.
A PAID marker at the top, because the sale is settled when the receipt is printed.

It comes as three files:

PDF: a blank form to print and fill in by hand.
Word (.docx) and Excel (.xlsx): the same layout filled with the sample sale for you to overwrite.

In the Excel file, each row's Amount is Qty × Price rounded to the cent. The Subtotal adds the item rows, and there are three empty item rows for more items. A "Tax rate (enter your rate)" cell sits above the sales tax line: the sales tax is the Subtotal × that rate, rounded to the cent. The Total is the Subtotal plus the sales tax, and Change given is Amount tendered less Total. The file's tip says: type the cash received in "Amount tendered", and don't delete the rows, because the totals refer to them. The Word file has no rate cell, so type the tax amount on the "Sales tax, if applicable" line and work out the totals yourself.

The sample adds up like this: $7.49 + 2 × $6.99 ($13.98) + $9.97 + $12.49 = $43.93. Sales tax is 0.00 because the sample rate is 0%, so the Total is $43.93. The customer hands over $50.00, and the change is $50.00 − $43.93 = $6.07. These are sample prices only.

Item lines and SKUs

Item: a short name a customer will recognize on the receipt, with the size or pack count if it matters ("Painter's tape, 1.88 in.").
SKU: your own stock code for the item, as it appears in your inventory or on the shelf label. It lets you match a return to the right product.
Qty × Price = Amount. Enter the quantity and the price for one unit; the Excel file does the multiplication.
If a customer buys more items than the table holds, use the empty rows in the Excel file, or add rows in Word.

Sales tax, total and change

Sales tax: whether a sale is taxable, and at what rate, depends on the rules where the sale takes place and on what you sell. Check those rules and enter the combined rate that applies in "Tax rate (enter your rate)". The Excel file taxes the whole subtotal at one rate. If some items in a sale are taxed differently, work out the tax yourself and type it in, or ring those items up separately. The sales tax calculator can check a figure.
Amount tendered is what the customer handed over. Change given is that amount less the Total.
Paid by card or another method? Change the Payment method, enter the Total as the Amount tendered, and the change comes to 0.00.

The return policy line

The "Return policy" line is a placeholder, so the receipt says nothing about returns until you fill it in. Write your own policy in a sentence, such as the time limit for returns and the condition items must be in. Whether you must have a policy, display it or print it on the receipt depends on the rules where you sell, so check the rules where you work. The footnote asks customers to keep the receipt for returns, so make sure the policy you enter matches what you'll accept.

Store receipt or another receipt?

A cash receipt also records cash tendered and change for a cash sale, with a received-by signature. Use the store receipt when you want SKUs, register and cashier fields and a return policy line.
A simple receipt confirms a single payment, with no item lines.
The Google Docs receipt page includes an itemized sales receipt with a discount line, for sales you write up in a document rather than at a counter. See also the sale receipt page.
A delivery receipt records goods delivered to a customer rather than sold at the counter.
The sample receipt is a filled-in sales receipt whose Word and Excel files include a field guide explaining each part.

Other receipt pages: business receipt, invoice receipt and online receipt.

Receipt templates by format: Word, Excel, Google Docs, Google Sheets and PDF, or browse all receipt templates.

Skip the Templates — Create Receipts Online

Why fill in templates by hand? With Billed you can invoice clients and send them a payment receipt once they've paid — all in one place.

Try Billed For Free

No credit card required.

What's included in this receipt template

	Store receipt	Cash receipt	Simple receipt
Items	Item, SKU, qty, price	Description, qty, unit price	None: one payment
Sales tax	Line with a rate cell in Excel	Line with a rate cell in Excel	None
Payment	Tendered and change, any method	Cash tendered and change	Amount paid and method
Also has	Register, cashier, return policy	Received-by signature	Received-by signature

When this isn't for you

If your register or point-of-sale system already prints receipts, use those so your sales records and receipts match. For a single payment without item lines, a simple receipt is enough, and for goods delivered rather than sold at the counter, use a delivery receipt.