What is an itemized invoice?

An invoice that lists each item on its own line, with its quantity, unit price and amount, so the customer can check every line. This template also numbers the lines and gives each product a SKU.

How do I show a discount on one item?

Add a line just below the item with a description that names the line and the rate, a quantity of 1 and the discount as a negative unit price. In the sample, line 4 is a 10% discount on line 3's 204.00, entered as −20.40. You enter the amount; the template doesn't calculate it from the percentage.

What are the line numbers and SKUs for?

Line numbers let you and the customer refer to a specific line, and the SKU is your item code, so the customer can match each line to their order. Leave the SKU empty on lines that aren't products, such as a discount.

What's the difference between an itemized invoice and an itemized receipt?

An invoice asks for payment, with payment terms and a due date. A receipt records a payment already made, with the amount paid and any balance. Use the itemized receipt once the customer has paid.

Which format should I download?

Use the PDF for a blank A4 form with 12 lines to fill in by hand. Use the Word or Excel file to type the invoice: both have the same layout with a sample you overwrite. The Excel file calculates the line amounts, subtotal, tax and amount due; you type in the shipping.

Free Itemized Invoice Template

Q: How is sales tax worked out?

In the Excel file, the tax rate applies to the subtotal plus shipping, and it starts at 0%. Whether your goods or shipping are taxable depends on where you work, so check the rules there and change the formula if shipping isn't taxable for you.

A free itemized invoice with numbered lines, each with a SKU, description, quantity, unit price and amount, a discount on any line entered as its own line, shipping, a sales tax rate cell and the amount due, as a blank PDF form plus Word and Excel files filled with sample values

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Quick answer:This page has a free itemized invoice for a business billing many items on one invoice. Each line has a line number, a SKU, a description, a quantity, a unit price and an amount, and a discount on a particular item goes on its own line with a negative unit price. Shipping is a typed amount, and sales tax, if it applies, comes from a rate cell applied to the subtotal plus shipping. Invoice details include a customer number. It's an invoice that asks for payment, not a receipt for a payment already made. It comes as a blank print-and-fill A4 PDF with 12 lines and as Word and Excel files filled with sample values.

INVOICE

From

Business name:: Example Office Goods
Address:: 61 Example Supply Street, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: OG-30177
Invoice date:: Nov 20, 2026
Payment terms:: Net 30
Due date:: Dec 20, 2026
Customer no.:: [Customer account no.]

Bill to

Company:: Example Learning Center
Attention:: Office manager
Address:: 14 Sample School Road, Sampletown
Email:: [Email]

Items

Description: Notebooks, A5, ruledAmount: 76.80
Line:
1
SKU:
BK-1042
Qty:
24
Unit price:
3.20
Description: Gel pens, black, pack of 12Amount: 95.00
Line:
2
SKU:
PN-0210
Qty:
10
Unit price:
9.50
Description: Desk lamp, LEDAmount: 204.00
Line:
3
SKU:
DL-7731
Qty:
6
Unit price:
34.00
Description: Line discount on line 3, 10%Amount: -20.40
Line:
4
Qty:
1
Unit price:
-20.40
Description: Stapler, heavy dutyAmount: 75.00
Line:
5
SKU:
ST-5520
Qty:
4
Unit price:
18.75
Description: Folders, letter, box of 50Amount: 72.00
Line:
6
SKU:
FL-3301
Qty:
5
Unit price:
14.40
Description: Whiteboard, 36 x 24 in.Amount: 116.00
Line:
7
SKU:
WB-0900
Qty:
2
Unit price:
58.00
Description: Whiteboard markers, set of 8Amount: 47.40
Line:
8
SKU:
MK-1150
Qty:
6
Unit price:
7.90

Items: line items
Line	SKU	Description	Qty	Unit price	Amount
1	BK-1042	Notebooks, A5, ruled	24	3.20	76.80
2	PN-0210	Gel pens, black, pack of 12	10	9.50	95.00
3	DL-7731	Desk lamp, LED	6	34.00	204.00
4		Line discount on line 3, 10%	1	-20.40	-20.40
5	ST-5520	Stapler, heavy duty	4	18.75	75.00
6	FL-3301	Folders, letter, box of 50	5	14.40	72.00
7	WB-0900	Whiteboard, 36 x 24 in.	2	58.00	116.00
8	MK-1150	Whiteboard markers, set of 8	6	7.90	47.40

Subtotal: 665.80
Shipping: 12.00
Sales tax, if applicable (0%): 0.00
Amount due: 677.80

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice OG-30177

Notes

Line 4 is a 10% discount on line 3, shown as its own line with a negative unit price.
Sample terms: returns within 30 days of delivery, unused and in original packaging.

Please quote the invoice number with your payment.

Itemized invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Items table with Line, SKU, Description, Qty, Unit price and Amount columns

12 lines, each with an amount formula in the Excel file

Line discounts entered as their own line with a negative unit price

Customer number in the invoice details

Shipping as a typed amount

"Sales tax, if applicable" rate cell on the subtotal plus shipping, set to 0% in the sample

Notes for discount explanations and sample returns terms

Blank 1-page A4 PDF to print and fill in by hand

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Unit price". The subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

INVOICE

From

Business name:: Example Office Goods
Address:: 61 Example Supply Street, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: OG-30177
Invoice date:: Nov 20, 2026
Payment terms:: Net 30
Due date:: Dec 20, 2026
Customer no.:: [Customer account no.]

Bill to

Company:: Example Learning Center
Attention:: Office manager
Address:: 14 Sample School Road, Sampletown
Email:: [Email]

Items

Description: Notebooks, A5, ruledAmount: 76.80
Line:
1
SKU:
BK-1042
Qty:
24
Unit price:
3.20
Description: Gel pens, black, pack of 12Amount: 95.00
Line:
2
SKU:
PN-0210
Qty:
10
Unit price:
9.50
Description: Desk lamp, LEDAmount: 204.00
Line:
3
SKU:
DL-7731
Qty:
6
Unit price:
34.00
Description: Line discount on line 3, 10%Amount: -20.40
Line:
4
Qty:
1
Unit price:
-20.40
Description: Stapler, heavy dutyAmount: 75.00
Line:
5
SKU:
ST-5520
Qty:
4
Unit price:
18.75
Description: Folders, letter, box of 50Amount: 72.00
Line:
6
SKU:
FL-3301
Qty:
5
Unit price:
14.40
Description: Whiteboard, 36 x 24 in.Amount: 116.00
Line:
7
SKU:
WB-0900
Qty:
2
Unit price:
58.00
Description: Whiteboard markers, set of 8Amount: 47.40
Line:
8
SKU:
MK-1150
Qty:
6
Unit price:
7.90

Items: line items
Line	SKU	Description	Qty	Unit price	Amount
1	BK-1042	Notebooks, A5, ruled	24	3.20	76.80
2	PN-0210	Gel pens, black, pack of 12	10	9.50	95.00
3	DL-7731	Desk lamp, LED	6	34.00	204.00
4		Line discount on line 3, 10%	1	-20.40	-20.40
5	ST-5520	Stapler, heavy duty	4	18.75	75.00
6	FL-3301	Folders, letter, box of 50	5	14.40	72.00
7	WB-0900	Whiteboard, 36 x 24 in.	2	58.00	116.00
8	MK-1150	Whiteboard markers, set of 8	6	7.90	47.40

Subtotal: 665.80
Shipping: 12.00
Sales tax, if applicable (0%): 0.00
Amount due: 677.80

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice OG-30177

Notes

Line 4 is a 10% discount on line 3, shown as its own line with a negative unit price.
Sample terms: returns within 30 days of delivery, unused and in original packaging.

Please quote the invoice number with your payment.

Itemized invoice

An itemized invoice with many numbered lines, each with a SKU, description, quantity and unit price, a per-line discount entered as its own line, shipping, a sales tax rate cell and the amount due.

A request for payment — shows the amount due

Download

What this itemized invoice is for

Use this invoice when you bill a customer for many separate items on one invoice: each item gets its own numbered line with its SKU, description, quantity and unit price, so the customer can check every line against what they ordered or received. A discount on one item is shown as its own line, so the original price stays visible.

Two related templates do different jobs:

the itemized receipt records a payment already made: each item with its quantity and unit price, any discount on its own line under the item, the total, the amount paid and any balance;
the Google Docs itemized service invoice bills services, with description, quantity, unit and rate columns and no discount or shipping lines.

The invoice is titled INVOICE and has these parts:

From: business name, address, and phone or email.
Invoice details: invoice number, invoice date, payment terms, due date and customer number.
Bill to: company, attention line, address and email.
Items: Line, SKU, Description, Qty, Unit price and Amount columns, with 12 lines.
Totals: Subtotal, Shipping, "Sales tax, if applicable" and Amount due.
How to pay and Notes.

How the sample adds up

The sample is invoice OG-30177 from an office goods supplier to a learning center, dated Nov 20, 2026 on Net 30 terms, due Dec 20, 2026:

BK-1042, ruled A5 notebooks, 24 at 3.20, 76.80
PN-0210, black gel pens in packs of 12, 10 at 9.50, 95.00
DL-7731, LED desk lamp, 6 at 34.00, 204.00
a line discount on line 3 of 10%, 1 at −20.40, −20.40
ST-5520, heavy-duty stapler, 4 at 18.75, 75.00
FL-3301, letter folders in boxes of 50, 5 at 14.40, 72.00
WB-0900, 36 by 24 inch whiteboard, 2 at 58.00, 116.00
MK-1150, whiteboard markers in sets of 8, 6 at 7.90, 47.40

That's a subtotal of 665.80. Shipping is 12.00 and the sales tax is 0%, so the amount due is 677.80. These figures only show how the form works; they aren't typical prices.

Line numbers, SKUs and line discounts

Number the lines in order, so you and the customer can refer to "line 3" in an email or a credit note. Put your item code in SKU; leave it empty on lines that aren't products, such as a discount.

To discount one item, add a line just below it with a description that names the line and the rate, a quantity of 1 and the discount as a negative unit price. The sample's notes explain it: "Line 4 is a 10% discount on line 3, shown as its own line with a negative unit price." The template doesn't work out the discount from the percentage; you enter the amount, here 10% of 204.00.

The notes also hold the returns policy as a sample term: "Sample terms: returns within 30 days of delivery, unused and in original packaging." Replace it with your own.

Filling in the template

The PDF is a blank form to print and fill in by hand, with 12 lines and a blank for the tax percentage. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog so the whole page fits. The Word and Excel files have the same layout filled with the sample, for you to overwrite.

In the Excel file:

each of the 12 lines has an amount formula, Qty × Unit price rounded to the cent, so the 4 empty lines fill in as you type and a negative unit price gives a negative amount;
the Subtotal adds all 12 lines;
"Shipping" is an amount you type in;
"Sales tax, if applicable" is the Subtotal plus shipping, × its rate cell (0% in the sample), so shipping is included in the tax base;
Amount due is the Subtotal plus shipping plus the tax;
the file's tip says: to leave out the sales tax, set its rate to 0%; to leave out "Shipping", set it to 0.00; and don't delete these rows, because the totals refer to them.

For more than 12 lines, insert a row inside the table and copy the amount formula into it, then check that the subtotal includes it. Whether your goods or shipping are taxable depends on where you work, so check the rules there; if shipping isn't taxable for you, change the tax formula to leave it out. In the Word file the tax line shows its rate in the label ("(0%)"); in Word or on the PDF, work out the amounts yourself.

Invoice templates by format: PDF, Excel, Word, Google Docs and Google Sheets, or browse all invoice templates. Other invoice templates: small business, purchasing and blank.

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What's included in this invoice template

	This invoice	Itemized receipt	Google Docs itemized service invoice
Purpose	Asks for payment, with a due date	Records a payment, with the amount paid and balance	Asks for payment for services
Columns	Line, SKU, description, qty, unit price	Item, qty, unit price	Description, qty, unit, rate
Discount	Its own line, negative unit price	Its own line under the item	None
Shipping	Yes	No	No

When this isn't for you

If the customer has already paid, the itemized receipt fits better. If you bill services by the hour rather than items, use the services rendered or hourly invoice. If your inventory or accounting software already issues invoices, use it so your stock and invoices match.