When does a pizza shop need an invoice instead of a receipt?

When the customer pays after the order, such as a business, school or event customer you've agreed to bill. The invoice asks for payment by a due date. If the customer pays when they order or on delivery, give them a receipt.

What should a pizza catering invoice include?

Your shop's details, an invoice number, the invoice date, payment terms and a due date. Then who you're billing, their PO number if they use one, and the order: the occasion, when and where it was delivered, and who ordered it. List each item with quantity and unit price, then the delivery fee, sales tax if it applies, any deposit already paid, the amount due and how to pay.

Should I take a deposit on a large pizza order?

It's your decision and there's no standard amount. Agree it when the customer confirms the order and say what happens to it if they cancel. On the invoice, take the deposit off after the total so the amount due is what's left.

Do I charge sales tax on catering and delivery fees?

It depends on your state, and sometimes your city or county, and on what you're charging for. The tax line on the template starts at 0%. Check with your state or local tax agency before entering a rate.

How should I bill a business that orders every week?

Agree payment terms when you open the account, ask for a purchase order number if the business uses them, and send an invoice for each order with a due date written as a calendar date. Billed can also send recurring invoices on a schedule if the order is the same each time.

Which format should I download?

Use the PDF if you want a blank form to print and fill in by hand. Use the Word or Excel file to type the invoice: both have the same layout with sample values to overwrite. The Excel file calculates the line amounts, totals and amount due with formulas, and sales tax from a rate cell that starts at 0%.

Can I send pizza shop invoices from Billed instead?

Yes. In Billed you can create and send invoices, set up recurring invoices, accept credit card and PayPal payments on them, send payment reminders and see which invoices are partially paid. No credit card is required to start the free trial.

Pizza Shop Invoice Template

A free pizza catering order invoice for event, office and account orders that the customer pays after delivery, as a blank PDF and as Word and Excel files with sample values

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Quick answer:A pizza shop invoice is for orders the customer pays after delivery instead of at the counter, such as catering for an event, office lunches or regular orders from a business with an account. The pizza catering order invoice records the order and delivery details, lists the food as quantity × price lines, adds a delivery fee and sales tax if it applies, takes off any deposit already paid and ends with the amount due and a due date. It comes as a blank print-and-fill PDF and as Word and Excel files with sample values; in Excel the line amounts, totals and amount due are formulas.

PIZZA CATERING INVOICE

Pizzeria

Business name:: Example Pizza Co.
Address:: 214 Example Avenue, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: PZ-5127
Invoice date:: Oct 30, 2026
Payment terms:: Net 15, business account
Due date:: Nov 14, 2026
Order no.:: CAT-0884

Bill to

Company:: Example Software Inc.
Attention:: Office manager
Billing address:: 90 Sample Street, Sampletown
Email:: [Accounts email]
PO no.:: [PO no., if required]

Order and delivery

Occasion:: Team lunch for 60
Delivered:: Oct 30, 2026, 11:45 a.m.
Delivery address:: 90 Sample Street, 3rd floor kitchen
Ordered by:: Alex Example, by phone on Oct 27

Food and drinks

Item: Large cheese pizza, 16 in.Amount: 70.00
Qty:
4
Unit:
pizza
Price:
17.50
Item: Large pepperoni pizza, 16 in.Amount: 78.00
Qty:
4
Unit:
pizza
Price:
19.50
Item: Large vegetable pizza, 16 in.Amount: 60.00
Qty:
3
Unit:
pizza
Price:
20.00
Item: Gluten-free cheese pizza, 12 in.Amount: 30.00
Qty:
2
Unit:
pizza
Price:
15.00
Item: Garden salad, party tray (serves 15)Amount: 64.00
Qty:
2
Unit:
tray
Price:
32.00
Item: Garlic knotsAmount: 40.00
Qty:
5
Unit:
dozen
Price:
8.00
Item: Canned soda, assortedAmount: 90.00
Qty:
60
Unit:
can
Price:
1.50

Food and drinks: line items
Item	Qty	Unit	Price	Amount
Large cheese pizza, 16 in.	4	pizza	17.50	70.00
Large pepperoni pizza, 16 in.	4	pizza	19.50	78.00
Large vegetable pizza, 16 in.	3	pizza	20.00	60.00
Gluten-free cheese pizza, 12 in.	2	pizza	15.00	30.00
Garden salad, party tray (serves 15)	2	tray	32.00	64.00
Garlic knots	5	dozen	8.00	40.00
Canned soda, assorted	60	can	1.50	90.00

Subtotal: 432.00
Delivery fee: 25.00
Sales tax, if applicable (0%): 0.00
Total: 457.00
Less: deposit received: 100.00
Amount due: 357.00

How to pay

Accepted methods:: Check, card or bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice no. PZ-5127

Order notes

Plates, napkins and serving utensils for 60 were included at no charge.
A 100.00 deposit was taken by card when the order was placed on Oct 27.

Thank you for your order. Please quote the invoice number with your payment.

Pizza catering order invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Order and delivery details: the occasion, when it was delivered, the delivery address and who placed the order

Food and drinks table with item, quantity, unit, price and amount, from whole pizzas to salad trays and drinks

Delivery fee on its own line, and a sales tax line that starts at 0% for you to set if tax applies

Deposit already paid taken off after the total, leaving the amount due

Order notes for anything included at no charge and how the deposit was paid

Bill to with an attention line and PO number, plus invoice number, invoice date, payment terms, due date, your order number and a "How to pay" section with placeholders

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Price". The subtotal, tax, total and amount due are formulas too. The amount due is the total minus the deposit received. The tax rate sits in its own cell, so you can change it.

PIZZA CATERING INVOICE

Pizzeria

Business name:: Example Pizza Co.
Address:: 214 Example Avenue, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: PZ-5127
Invoice date:: Oct 30, 2026
Payment terms:: Net 15, business account
Due date:: Nov 14, 2026
Order no.:: CAT-0884

Bill to

Company:: Example Software Inc.
Attention:: Office manager
Billing address:: 90 Sample Street, Sampletown
Email:: [Accounts email]
PO no.:: [PO no., if required]

Order and delivery

Occasion:: Team lunch for 60
Delivered:: Oct 30, 2026, 11:45 a.m.
Delivery address:: 90 Sample Street, 3rd floor kitchen
Ordered by:: Alex Example, by phone on Oct 27

Food and drinks

Item: Large cheese pizza, 16 in.Amount: 70.00
Qty:
4
Unit:
pizza
Price:
17.50
Item: Large pepperoni pizza, 16 in.Amount: 78.00
Qty:
4
Unit:
pizza
Price:
19.50
Item: Large vegetable pizza, 16 in.Amount: 60.00
Qty:
3
Unit:
pizza
Price:
20.00
Item: Gluten-free cheese pizza, 12 in.Amount: 30.00
Qty:
2
Unit:
pizza
Price:
15.00
Item: Garden salad, party tray (serves 15)Amount: 64.00
Qty:
2
Unit:
tray
Price:
32.00
Item: Garlic knotsAmount: 40.00
Qty:
5
Unit:
dozen
Price:
8.00
Item: Canned soda, assortedAmount: 90.00
Qty:
60
Unit:
can
Price:
1.50

Food and drinks: line items
Item	Qty	Unit	Price	Amount
Large cheese pizza, 16 in.	4	pizza	17.50	70.00
Large pepperoni pizza, 16 in.	4	pizza	19.50	78.00
Large vegetable pizza, 16 in.	3	pizza	20.00	60.00
Gluten-free cheese pizza, 12 in.	2	pizza	15.00	30.00
Garden salad, party tray (serves 15)	2	tray	32.00	64.00
Garlic knots	5	dozen	8.00	40.00
Canned soda, assorted	60	can	1.50	90.00

Subtotal: 432.00
Delivery fee: 25.00
Sales tax, if applicable (0%): 0.00
Total: 457.00
Less: deposit received: 100.00
Amount due: 357.00

How to pay

Accepted methods:: Check, card or bank transfer
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice no. PZ-5127

Order notes

Plates, napkins and serving utensils for 60 were included at no charge.
A 100.00 deposit was taken by card when the order was placed on Oct 27.

Thank you for your order. Please quote the invoice number with your payment.

Pizza catering order invoice

An invoice a pizzeria sends a business after a catered delivery on account: each pizza, side and drink ordered with quantity and price, the delivery fee, sales tax, the deposit taken when the order was placed and the amount still due by the due date.

A request for payment — shows the amount due

Download

When a pizza shop sends an invoice

When a customer pays as they order, or when the pizza is handed over, they get a receipt. An invoice is for orders you've agreed to bill, which the customer pays afterward:

Catering for a party, school event, team function or wedding
Lunches and meeting orders for an office
Regular orders from a business, school or club that has an account with you

The invoice asks the customer to pay by a due date. It shows who you're billing, the invoice number and date, what was ordered and delivered, the charges, any deposit already paid, the amount due and how to pay.

It isn't a quote or a receipt. To price a large order before the customer confirms it, send a quote such as the catering estimate template. When the invoice is paid, a payment receipt confirms it. If a catering customer pays in full on the day, use the catering event receipt on the restaurant receipt template page instead of an invoice.

What's on the pizza catering order invoice

Your pizzeria's details, then the invoice number, invoice date, payment terms, due date and your order number
Bill to: the company, an attention line for the person who handles the order, the billing address, an email for their accounts team and their PO number if they use one
Order and delivery: the occasion (such as a team lunch for 60), when it was delivered, the delivery address and who placed the order
A "Food and drinks" table with item, quantity, unit (pizza, tray, dozen, can), price and amount, plus two blank rows
Subtotal, delivery fee, a "Sales tax, if applicable" line, total, "Less: deposit received" and the amount due
A "How to pay" section with placeholders for your own payment details, and order notes, such as plates and napkins included at no charge and when the deposit was taken

Deposits on large orders

Whether you ask for a deposit, and how much, is your decision. There's no standard figure. Things to weigh are the size of the order and what you'd lose if it were canceled at short notice. The deposit on the template is only a sample value.

Agree the deposit when the customer confirms the order, and say in your confirmation what happens to it if they cancel. Rules on cancellations and refunds for consumers vary by place, so check your local rules before you call a deposit non-refundable.

When the deposit arrives, give the customer a receipt for it. On the invoice, it goes in as a credit after the total, so the amount due is only what's left. If you need the deposit paid before you'll take the order, send a separate invoice for it; the deposit invoice template is built for that.

Delivery fees and sales tax

Put the delivery fee on its own line instead of spreading it across the food prices, so the customer can see what it is. If you also charge for setup or for staff to serve at the event, add those as their own lines in the table.

Whether sales tax applies to prepared food, to delivery fees and to other charges depends on your state, and sometimes your city or county. The tax line on the template starts at 0%. Check with your state or local tax agency before entering a rate. In the Excel file, the tax is worked out on the subtotal plus the delivery fee; if your delivery fee isn't taxable, change the tax formula so it uses the subtotal only. If a customer such as a school or charity says it doesn't pay sales tax, ask your state tax agency what documentation you need to keep before leaving tax off.

Business accounts and payment terms

For businesses that order regularly, agree the payment terms when you open the account, and write the due date on each invoice as a calendar date so there's no argument over when the clock started. If the customer uses purchase orders, ask for the PO number with the order and put it in the PO field, because their accounts team may need it to match your invoice.

Send the invoice soon after delivery while the order is fresh in the customer's mind, and list the items exactly as delivered, including anything added or dropped on the day. If you charge late fees, they must be in your agreed terms, and rules on late fees and interest vary by place, so check your local rules before adding one.

How to fill in the template

Add your pizzeria's details, the invoice number, the invoice date, payment terms, due date and your order number.
Fill in Bill to, the customer's PO number if they gave you one, and the order and delivery details.
List each item delivered with its quantity and unit price.
Enter the delivery fee, or 0.00 if there isn't one, and set the sales tax rate only if tax applies to you; it starts at 0%.
Enter any deposit you've already received, and say how it was paid in the order notes. If there wasn't one, set it to 0.00 rather than deleting the line: in the Excel file, the totals refer to it.
In the Excel file, the line amounts, subtotal, tax, total and amount due are calculated by formulas. In Word or on the PDF, work them out yourself.
Replace the payment placeholders with your own details, then send the invoice and keep a copy.

Related templates

Catering invoice, bakery invoice and cake invoice for other food orders
Event planner invoice if you're billing for a whole event
Deposit invoice for requesting a deposit before a large order
Restaurant receipt and payment receipt for orders that are already paid
Catering estimate for quoting an order before the customer confirms it

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What's included in this invoice template

	Quote or estimate	Pizza catering order invoice	Receipt
When you send it	Before the customer confirms the order	After delivery, or on the date your terms say	When payment is received
What it says	What the order will cost	What was delivered and what's owed	What was paid
Deposit	May state the deposit you'll ask for	Takes off a deposit already received	Confirms the deposit or final payment
Due date	No; may show a valid-until date	Yes, with payment terms	No
On this site	Catering estimate	This page	Payment receipt, restaurant receipt

When this isn't for you

If the customer pays at the counter or on delivery, give them a receipt instead of an invoice. If the order isn't confirmed yet, send a quote or estimate first.