What is an invoice receipt?

A receipt for a payment a customer made against an invoice you sent. This template is for a part payment: it names the invoice, lists every payment received on it, and shows the amount paid now, the total paid to date and the balance remaining.

How is an invoice receipt different from an invoice?

An invoice asks for payment and has a due date. An invoice receipt confirms a payment has arrived, refers back to the invoice by number, and shows what's still owed. It asks for nothing.

Should the receipt number match the invoice number?

No. Give receipts their own numbers and write the invoice number in "Invoice no.". An invoice paid in parts then has several receipts, each with its own number.

What if the customer pays the rest later?

Issue a new receipt when the next payment arrives, with that payment as the latest row in the payments table. When the balance is cleared, "Balance remaining" reads 0.00. You can also use the payment receipt for the final payment.

Which format should I download?

Use the PDF for a blank A4 form to fill in by hand. Use the Word or Excel file to type the receipt: both have the same layout with a sample you overwrite. The Excel file works out the amount paid now, the total paid to date and the balance remaining; you type the invoice total and each payment.

Invoice Receipt Template

Q: How is this different from the partial payment receipt?

This receipt is tied to an invoice: it has the invoice number, date and invoice total. The partial payment receipt on the Excel receipt page is for a part payment toward an agreed total for an order or job, without an invoice.

Q: Can clients pay invoices online with Billed?

Yes. Clients can pay Billed invoices online by credit card, debit card or PayPal, and you can record offline payments such as checks and cash.

A free receipt for a payment toward an invoice that isn't fully paid yet, with the invoice number, date and total, every payment received on it so far, the amount paid now, the total paid to date and the balance remaining, in PDF, Word and Excel

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Quick answer:An invoice receipt confirms a payment the customer made against an invoice you sent. The template on this page is for a part payment: it names the invoice by number, date and what it was for, lists every payment received on that invoice with the date, method and reference, and shows the invoice total, the amount paid now, the total paid to date and the balance remaining. You issue a new one each time a payment comes in. It comes as a blank A4 PDF form plus Word and Excel files with a sample filled in.

PAYMENT RECEIPT

PAYMENT RECEIVED

Business

Business name:: Example Web Studio LLC
Address:: 11 Example Pixel Street, Sampletown
Phone / email:: [Phone or email]

Receipt details

Receipt no.:: WS-R0531
Receipt date:: Nov 25, 2026

Received from

Customer name:: Example Hardware Co.
Address:: 90 Sample Industrial Road, Sampletown
Email:: [Email]

Invoice

Invoice no.:: WS-1180
Invoice date:: Oct 30, 2026
For:: Website redesign, phase 1

Payment method: Bank transferAmount: 1,500.00
Date received:
Nov 4, 2026
Reference:
[Bank reference]
Payment method: Card ending [last 4 digits]Amount: 1,000.00
Date received:
Nov 25, 2026
Reference:
[Transaction ID]

PAYMENT RECEIPT line items
Date received	Payment method	Reference	Amount
Nov 4, 2026	Bank transfer	[Bank reference]	1,500.00
Nov 25, 2026	Card ending [last 4 digits]	[Transaction ID]	1,000.00

Invoice total: 4,200.00
Amount paid now: 1,000.00
Paid to date: 2,500.00
Balance remaining: 1,700.00

Received by

The table lists every payment received on the invoice above, with this payment as the latest row. The balance remaining is the invoice total less the amount paid to date.

Invoice payment receipt (part payment): sample preview. Download it below.

Key Features

Everything you need in a professional receipt template.

Invoice block: "Invoice no.", "Invoice date" and "For"

Payments table with the date received, payment method, reference and amount of each payment

"Invoice total", "Amount paid now", "Paid to date" and "Balance remaining"

Receipt no. and receipt date, separate from the invoice number

"Received by" signature line

In Excel, "Amount paid now" is the latest amount in the table, wherever it is

Blank A4 PDF, plus Word and Excel files with a sample; the Excel file calculates the totals

Download the receipt template

The PDF is a blank form to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own.

PAYMENT RECEIPT

PAYMENT RECEIVED

Business

Business name:: Example Web Studio LLC
Address:: 11 Example Pixel Street, Sampletown
Phone / email:: [Phone or email]

Receipt details

Receipt no.:: WS-R0531
Receipt date:: Nov 25, 2026

Received from

Customer name:: Example Hardware Co.
Address:: 90 Sample Industrial Road, Sampletown
Email:: [Email]

Invoice

Invoice no.:: WS-1180
Invoice date:: Oct 30, 2026
For:: Website redesign, phase 1

Payment method: Bank transferAmount: 1,500.00
Date received:
Nov 4, 2026
Reference:
[Bank reference]
Payment method: Card ending [last 4 digits]Amount: 1,000.00
Date received:
Nov 25, 2026
Reference:
[Transaction ID]

PAYMENT RECEIPT line items
Date received	Payment method	Reference	Amount
Nov 4, 2026	Bank transfer	[Bank reference]	1,500.00
Nov 25, 2026	Card ending [last 4 digits]	[Transaction ID]	1,000.00

Invoice total: 4,200.00
Amount paid now: 1,000.00
Paid to date: 2,500.00
Balance remaining: 1,700.00

Received by

The table lists every payment received on the invoice above, with this payment as the latest row. The balance remaining is the invoice total less the amount paid to date.

Invoice payment receipt (part payment)

A receipt for a payment toward one invoice: the invoice number, date and total, a table of every payment received on it with this payment as the latest row, the amount paid now, the total paid to date and the balance remaining.

Confirms a part payment and shows the balance remaining

Download

What this invoice receipt is for

Use this receipt when a customer pays part of an invoice you sent them. It confirms the payment you just received, ties it to the invoice by number, and shows how much of the invoice is still unpaid. Issue a new receipt each time a payment comes in, until the invoice is paid.

What's on the invoice receipt

Business: "Business name", "Address" and "Phone / email"
Receipt details: "Receipt no." and "Receipt date"
Received from: "Customer name", "Address" and "Email"
Invoice: "Invoice no.", "Invoice date" and "For"
Payments table: "Date received", "Payment method", "Reference" and "Amount", one row per payment
Totals: "Invoice total", "Amount paid now", "Paid to date" and "Balance remaining"
"Received by" signature line

The sample is receipt WS-R0531, dated Nov 25, 2026, from a web studio to a hardware company, for invoice WS-1180 of Oct 30, 2026 ("Website redesign, phase 1"), with an invoice total of 4,200.00:

Nov 4, 2026, bank transfer: 1,500.00;
Nov 25, 2026, card: 1,000.00, the payment this receipt is for.

That makes the amount paid now 1,000.00, the total paid to date 2,500.00, and the balance remaining 1,700.00. As the sample's footnote says: "The balance remaining is the invoice total less the amount paid to date."

The payments table

List every payment received on the invoice, oldest first, with the payment this receipt is for as the latest row. The customer can then see each payment, not just the latest one, and check the balance against their own records. For each payment, enter:

Date received: the day the money reached you;
Payment method: for a card, the last four digits only, never the full card number;
Reference: the bank reference or transaction ID, so both sides can trace the payment;
Amount: the amount the customer paid.

Invoice total and balance remaining

Copy "Invoice no.", "Invoice date" and "Invoice total" exactly from the invoice, so the receipt matches it. "Paid to date" adds up the payments table, and "Balance remaining" is the invoice total less the paid to date.

When a later payment clears the invoice, you can issue this receipt once more with that payment as the latest row, and "Balance remaining" reads 0.00. Or use the payment receipt, which is built for the payment that settles an invoice, with any earlier payments on one line.

Keep the invoice and the receipts together

Keep a copy of every receipt you issue with the invoice it belongs to. In its guidance for small businesses, the IRS says you "should keep supporting documents that show the amounts and sources of your gross receipts", and lists "Receipt books" and "Invoices" among them. For a customer's business expenses, it says supporting documents should show proof of payment, and that "A combination of supporting documents may be needed to substantiate all elements of the expense" (IRS: What kind of records should I keep). The invoice describes what was bought; the receipts show what has been paid. Outside the US, check your tax authority's record-keeping rules.

How to fill in the template

Add your business details, then a receipt number from your own receipt sequence and the receipt date.
Enter the customer's name, address and email, as on the invoice.
Copy the invoice number, invoice date, what it was for and the invoice total.
Add a row for each payment received on the invoice, with the latest payment last.
Check the amount paid now, the total paid to date and the balance remaining.
Sign the "Received by" line, then send the receipt or hand over a printed copy.

The PDF is a blank A4 form for filling in by hand. The Word and Excel files have the same layout with the sample filled in, for you to overwrite.

In the Excel file:

the file's tip says to enter each payment as a row in the table, with the latest payment last;
"Amount paid now" is the latest amount in the table, even if a row above it is empty;
"Paid to date" adds up the table, and "Balance remaining" is "Invoice total" less "Paid to date";
you type "Invoice total" yourself;
the table has nine rows, two of them used in the sample. As the tip says, don't delete these rows: the totals refer to them.

In Word or on the PDF, work out the amounts yourself.

Invoice receipt or another receipt?

Invoice receipt (this page): a part payment on one invoice, with every payment on it so far and the balance remaining.
Payment receipt: the payment that settles an invoice in full, with any amount paid earlier on one line and a balance of 0.00.
Partial payment receipt on the Excel receipt page: a part payment toward an agreed total for an order or job, not tied to an invoice, with a receipt number for each payment.
Acknowledgment receipt: one payment received, with the amount in words and figures and what it was for.
Business receipt: a sale to another business, paid at the time of sale.

Receipt templates by format: Word, Excel, Google Sheets and PDF, or browse all receipt templates.

Invoices and payments in Billed

In Billed, clients can pay your invoices online by credit card, debit card or PayPal, and you can record payments from offline sources such as checks and cash, so your income and payments are kept in one place.

Skip the Templates — Create Receipts Online

Why fill in templates by hand? With Billed you can invoice clients and send them a payment receipt once they've paid — all in one place.

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What's included in this receipt template

Receipt	Use it for
Invoice receipt (this page)	A part payment on one invoice
Payment receipt	The payment that settles an invoice
Partial payment receipt	A part payment toward an agreed total
Acknowledgment receipt	One payment, amount in words

When this isn't for you

If the payment settles the invoice in full, use the payment receipt, which shows a balance of 0.00. If there's no invoice, such as a part payment toward a job or order total, use the partial payment receipt on the Excel receipt page. If the customer hasn't paid yet, send an invoice.