Pressure Washing Estimate Template

A pressure washing estimate tells the client which surfaces you'll clean, how big each one is, what each costs and what isn't included. The template has these parts:

• Business. Your business name, address and phone or email.
• Estimate details. The estimate number, date, "Valid until" and "Prepared by".
• Client and property. The client's name, phone or email, the property address and the water source you'll use.
• Surfaces. One line per surface: description, qty, unit (sq ft), unit price and amount, with a "Surfaces subtotal".
• Add-ons. Extra services such as deck sealing or gutter brightening, with an "Add-ons subtotal".
• Totals. "Subtotal", "Trip fee", "Sales tax, if applicable", "Estimated total" and "Proposed deposit".
• Project notes and Exclusions. What the client should know about the work, and what the price doesn't cover.
• Acceptance. "Accepted by (client signature)", "Print name" and "Date".

The sample prices a house exterior: 900 sq ft of concrete driveway at 0.25 a square foot (225.00), a 400 sq ft paver patio at 0.30 (120.00), 2,100 sq ft of vinyl siding, soft wash, at 0.18 (378.00) and 360 sq ft of wood fence at 0.20 (72.00), for 795.00 in surfaces. Deck cleaning and sealing (300 sq ft at 0.85) and gutter brightening (140 linear ft at 1.10) add 409.00, for a subtotal of 1,204.00. A 45.00 trip fee brings the estimated total to 1,249.00, with sales tax at 0% in the sample. The proposed deposit at 20% is 249.80, and the estimate is valid from Nov 5 to Dec 5, 2026. The rates are placeholders, not market rates.

Add-ons are services beyond cleaning a surface. The sample has deck cleaning and sealing, priced by the square foot, and gutter brightening on the exterior faces, by the linear foot. Put anything that depends on conditions in the project notes. The sample notes that "The sealer needs 24 hours of dry weather after application", and that plants near the house are rinsed before and after the soft wash.

The template has a "Water source" field, such as "Outdoor spigot on the east wall", so you and the client agree before the job where the water comes from.

Rules on where wash water can go depend on where you work. In San Diego, the city says "It is illegal to discharge polluted wash water from pressure washing, power washing or hosing down outdoor surfaces into the Municipal Separate Storm Sewer System (MS4) (San Diego Municipal Code §43.0304)", with penalties of up to $10,000 per day per incident. The city tells you to plan to "control, contain, capture and dispose of the water you use" (City of San Diego: Pressure washing). Elsewhere, check with your city or county stormwater program before the job, and list any containment or recovery work as its own line if you charge for it.

In the Excel file, each line amount is qty × unit price. The two section subtotals, the subtotal, the sales tax, the estimated total and the proposed deposit are formulas, and the tax and deposit rates each sit in their own cell. The trip fee is typed. Each section has one blank row at the end.

• No tax, no deposit or no trip fee: set the tax or deposit rate to 0%, or the trip fee to 0.00. Don't delete the rows, because the totals refer to them.
• More surfaces than fit: insert a row above the blank row in that section and copy the amount formula into it, then check that the section subtotal and the subtotal include it.

In the Word file, the amounts are typed, not calculated, so retype them when you change a figure. The PDF is a blank form to fill in on site, with blanks for the tax and deposit rates. We haven't tested the files in Excel or Word.

In Billed you can save your services, such as a driveway rate per square foot, to add them to estimates quickly, see which estimates clients have accepted, and convert an approved estimate into an invoice (estimating software).