What should a doula invoice include?

Your business name and contact details, an invoice number, the invoice date, payment terms and a due date, and the client you're billing. Then the package, with what it includes, any add-on services with their dates and rates, the total, any deposit already received, the amount due and how to pay. This template also has a field for your agreement's reference and date.

How do I show the deposit the client already paid?

Enter it on the "Less: deposit received" line, and note in the billing notes when you received it. The amount due is the total less the deposit. If there was no deposit, set the line to 0.00 in the Excel file rather than deleting it, because the amount due refers to it.

Can I bill add-on visits separately from the package?

Yes. The template has an Add-ons table under the package, with its own subtotal. List each extra service with its date and length, the quantity and the rate from your agreement.

Can a client use this invoice for an insurance claim?

It's an invoice to your client, not an insurance claim form, and it says nothing about coverage. If a client wants to ask an insurer or another program to pay or reimburse them, they should check with that program about what it needs.

Should I put health information on a doula invoice?

No. Describe the services and their dates. Leave out medical details and notes about the pregnancy or birth, because invoices are emailed, forwarded and filed, and they don't need that information to be paid.

Free Doula Invoice Template

A free invoice for a doula billing a client for a package of prenatal visits, birth support and postpartum care plus any add-on services, taking off the deposit already received to show the amount due, as a blank PDF form plus Word and Excel files filled with sample values

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Quick answer:This page has a free doula services invoice. It bills a client for a birth doula package (prenatal visits, labor and birth support and a postpartum visit) as one line, then lists add-ons such as extra postpartum visits or a childbirth education session with quantity × rate. It shows the subtotal and total, takes off the deposit received when the agreement was signed, and gives the amount due with payment terms, a due date and how to pay. It is an invoice to the client, not an insurance claim, and has no fields for health information. It comes as a blank print-and-fill PDF and as Word and Excel files filled with sample values.

DOULA SERVICES INVOICE

Doula

Business name:: Example Doula Care
Address:: 8 Example Lane, Sampletown
Phone / email:: [Phone or email]
Doula:: [Doula name]

Invoice details

Invoice no.:: DS-0306
Invoice date:: Nov 20, 2026
Payment terms:: Net 14
Due date:: Dec 4, 2026
Agreement:: [Agreement ref. and date]

Bill to (client)

Client name:: [Client name]
Address:: [Address]
Email:: [Email]

Package

Item: Birth doula packageAmount: 1,600.00
Details:
2 prenatal visits, labor and birth support, 1 postpartum visit
Qty:
1
Unit:
package
Rate:
1,600.00

Package: line items
Item	Details	Qty	Unit	Rate	Amount
Birth doula package	2 prenatal visits, labor and birth support, 1 postpartum visit	1	package	1,600.00	1,600.00

Add-ons

Item: Additional postpartum visit, 3 hoursAmount: 240.00
Details:
Nov 12 and Nov 19, 2026
Qty:
2
Unit:
visit
Rate:
120.00
Item: Childbirth education session, 2 hoursAmount: 150.00
Details:
Sep 24, 2026
Qty:
1
Unit:
session
Rate:
150.00

Add-ons: line items
Item	Details	Qty	Unit	Rate	Amount
Additional postpartum visit, 3 hours	Nov 12 and Nov 19, 2026	2	visit	120.00	240.00
Childbirth education session, 2 hours	Sep 24, 2026	1	session	150.00	150.00

Add-ons subtotal390.00

Subtotal: 1,990.00
Total: 1,990.00
Less: deposit received: 500.00
Amount due: 1,490.00

How to pay

Accepted methods:: Card, bank transfer or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice DS-0306

Billing notes

Package visits: prenatal visits on Sep 10 and Oct 8, 2026, and a postpartum visit on Nov 5, 2026.
Deposit of 500.00 received on Jul 15, 2026, with the signed agreement.
Add-on visits are billed at the rates in the agreement.

Please quote the invoice number with your payment.

Doula services invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Doula details: business name, address, phone or email, doula's name

Invoice number, invoice date, payment terms, due date and agreement reference

Bill to (client): name, address and email

Package line: item, details, qty, unit, rate and amount

Add-ons table with its own subtotal

Subtotal, total, "Less: deposit received" and amount due

How to pay: accepted methods, account and bank detail placeholders, payment reference

Billing notes for package visit dates and the deposit; no health information fields

Blank PDF to print and fill in; Word and Excel versions with sample values to overwrite

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, total and amount due are formulas too. The amount due is the total minus the deposit received.

DOULA SERVICES INVOICE

Doula

Business name:: Example Doula Care
Address:: 8 Example Lane, Sampletown
Phone / email:: [Phone or email]
Doula:: [Doula name]

Invoice details

Invoice no.:: DS-0306
Invoice date:: Nov 20, 2026
Payment terms:: Net 14
Due date:: Dec 4, 2026
Agreement:: [Agreement ref. and date]

Bill to (client)

Client name:: [Client name]
Address:: [Address]
Email:: [Email]

Package

Item: Birth doula packageAmount: 1,600.00
Details:
2 prenatal visits, labor and birth support, 1 postpartum visit
Qty:
1
Unit:
package
Rate:
1,600.00

Package: line items
Item	Details	Qty	Unit	Rate	Amount
Birth doula package	2 prenatal visits, labor and birth support, 1 postpartum visit	1	package	1,600.00	1,600.00

Add-ons

Item: Additional postpartum visit, 3 hoursAmount: 240.00
Details:
Nov 12 and Nov 19, 2026
Qty:
2
Unit:
visit
Rate:
120.00
Item: Childbirth education session, 2 hoursAmount: 150.00
Details:
Sep 24, 2026
Qty:
1
Unit:
session
Rate:
150.00

Add-ons: line items
Item	Details	Qty	Unit	Rate	Amount
Additional postpartum visit, 3 hours	Nov 12 and Nov 19, 2026	2	visit	120.00	240.00
Childbirth education session, 2 hours	Sep 24, 2026	1	session	150.00	150.00

Add-ons subtotal390.00

Subtotal: 1,990.00
Total: 1,990.00
Less: deposit received: 500.00
Amount due: 1,490.00

How to pay

Accepted methods:: Card, bank transfer or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice DS-0306

Billing notes

Package visits: prenatal visits on Sep 10 and Oct 8, 2026, and a postpartum visit on Nov 5, 2026.
Deposit of 500.00 received on Jul 15, 2026, with the signed agreement.
Add-on visits are billed at the rates in the agreement.

Please quote the invoice number with your payment.

Doula services invoice

An invoice for doula services: a birth doula package of prenatal visits, birth support and a postpartum visit, add-on visits and a childbirth education session, the deposit received and the amount due.

A request for payment — shows the amount due

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What this doula invoice is for

This template is for a doula billing a client for the support they agreed on: a package, any add-on services, and a deposit already paid when the agreement was signed. The sample is a birth doula package with two extra postpartum visits and a childbirth education session, invoiced after the postpartum care.

The doula services invoice has:

Doula: business name, address, phone or email, and the doula's name.
Invoice details: invoice number, invoice date, payment terms, due date, and an Agreement field for your agreement's reference and date.
Bill to (client): client name, address and email.
Package: one line with Item, Details, Qty, Unit, Rate and Amount.
Add-ons: the same columns for extra services, with an "Add-ons subtotal".
Totals: Subtotal, Total, "Less: deposit received" and Amount due.
How to pay: accepted methods, placeholders for the account name and bank details, and the payment reference to quote.
Billing notes: the dates of the package visits, when the deposit was received, and that add-ons are billed at the rates in the agreement.

It comes as three files:

PDF: a blank form to print and fill in by hand.
Word (.docx) and Excel (.xlsx): the same layout filled with sample values for you to overwrite.

In the Excel file, each line's Amount is Qty × Rate rounded to the cent. The Add-ons subtotal, the Subtotal (package plus add-ons), the Total and the Amount due (Total less the deposit you type in) are formulas, and the add-ons table has one empty row. The file's tip says: to leave out "Less: deposit received", set it to 0.00, and don't delete the rows, because the totals refer to them. In the Word file you can delete lines you don't need.

The sample adds up like this:

Package: 1 package × $1,600.00 = $1,600.00.
Add-ons: 2 additional postpartum visits × $120.00 = $240.00, plus 1 childbirth education session at $150.00. Add-ons subtotal: $390.00.
Total: $1,990.00, less the $500.00 deposit received on Jul 15, 2026. Amount due: $1,490.00.

The invoice is dated Nov 20, 2026, on Net 14 terms, so the due date is Dec 4, 2026. These figures only show how the form works. They are not typical fees.

Package and add-ons

Bill the package as one line at the price in your agreement, and use Details to say what it includes. The sample's Details read "2 prenatal visits, labor and birth support, 1 postpartum visit".
Put the visit dates in the billing notes, as the sample does ("prenatal visits on Sep 10 and Oct 8, 2026, and a postpartum visit on Nov 5, 2026"), so the client can see what the package covered.
List add-ons separately, each with its length and date in Details and a unit that matches how you priced it: per visit, per session or per hour. This keeps extras the client asked for apart from the package price.
Quote your agreement in the Agreement field, and charge add-ons at the rates it sets. The sample's notes say "Add-on visits are billed at the rates in the agreement."

Your package contents, rates and what counts as an add-on are business terms you set in your agreement with the client. The template doesn't suggest any.

Deposit and amount due

"Less: deposit received" takes off money the client has already paid. Only deduct a deposit you have received, and say when in the billing notes.
If there was no deposit, set the line to 0.00 in Excel, or delete it in Word.
Print an actual due date as well as the terms, and the payment reference you want the client to quote.

To ask for the deposit before the work starts, use a deposit request from the deposit invoice page. When the client pays this invoice, you can confirm it with a payment receipt.

The template has no sales tax line. If tax applies to your services where you work, add it to your copy and include it in the total.

Keep health details off the invoice

The invoice describes services and dates, not anyone's health. Leave out medical details, birth outcomes and notes about the pregnancy: invoices get emailed, forwarded and filed, and they don't need that information to be paid. Keep those details in your private records, if you keep them at all.

This is an invoice to your client, not an insurance claim. If a client wants to ask an insurer or another program to pay or reimburse them, that program's own rules apply, so the client should check with it about what it needs.

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What's included in this invoice template

	This invoice	Deposit request	Payment receipt
Purpose	Bills the package and add-ons	Asks for a deposit before work starts	Confirms an invoice was paid
When	After the services	When the agreement is signed	After payment
Shows	Package, add-ons, deposit received, amount due	Agreed total, deposit due now	Amount paid, method, balance 0.00

When this isn't for you

If you need to collect a deposit before the work starts, use a deposit request invoice first. If a client asks for an insurance claim form, this template isn't one: they should ask their insurer what it needs. And if your practice software already issues invoices, use it so your records and the invoice match.