Billed

Podcast Editor Invoice Template

A podcast editing invoice for billing episodes at a per-episode rate, extra editing by the hour and add-ons such as show notes and transcripts, with a retainer taken off the total, in PDF, Word and Excel

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Quick answer:A podcast editing invoice bills a show for editing work in a billing period. The template on this page lists each episode at a per-episode rate with its delivery date, extra editing beyond the episode scope as hours × an hourly rate, and add-ons such as show notes and transcripts priced per episode. The totals are a subtotal, sales tax if it applies, the total, "Less: retainer applied" for money the client paid in advance, and the amount due. What the episode rate covers, how many revision rounds are included and how the retainer works are business terms to agree with the show. It comes as a blank PDF form plus Word and Excel files with a sample month.

PODCAST EDITING INVOICE

Editor

Business name:
Example Audio Editing
Address:
61 Example Lane, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
PE-0230
Invoice date:
Nov 30, 2026
Payment terms:
Net 15
Due date:
Dec 15, 2026
Billing period:
Nov 1-30, 2026

Bill to (client)

Company:
Example Media Co.
Attention:
Riley Example
Email:
[Email]

Show

Podcast:
[Show name]
Episodes:
Episodes 41 to 44

Episodes

  • Item: Episode 41: edit, mix and masterAmount: 180.00
    Details:
    Delivered Nov 6, 2026
    Qty:
    1
    Unit:
    episode
    Rate:
    180.00
  • Item: Episode 42: edit, mix and masterAmount: 180.00
    Details:
    Delivered Nov 13, 2026
    Qty:
    1
    Unit:
    episode
    Rate:
    180.00
  • Item: Episode 43: edit, mix and masterAmount: 180.00
    Details:
    Delivered Nov 20, 2026
    Qty:
    1
    Unit:
    episode
    Rate:
    180.00
  • Item: Episode 44: edit, mix and masterAmount: 180.00
    Details:
    Delivered Nov 27, 2026
    Qty:
    1
    Unit:
    episode
    Rate:
    180.00
Episodes subtotal720.00

Additional editing

  • Item: Extra editing: remove crosstalkAmount: 90.00
    Details:
    Episode 43
    Qty:
    1.5
    Unit:
    hour
    Rate:
    60.00

Add-ons

  • Item: Show notesAmount: 140.00
    Details:
    Episodes 41 to 44
    Qty:
    4
    Unit:
    episode
    Rate:
    35.00
  • Item: TranscriptAmount: 100.00
    Details:
    Episodes 41 to 44
    Qty:
    4
    Unit:
    episode
    Rate:
    25.00
Add-ons subtotal240.00
Subtotal
1,050.00
Sales tax, if applicable (0%)
0.00
Total
1,050.00
Less: retainer applied
500.00
Amount due
550.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice PE-0230

Billing notes

  • Each episode includes editing, mixing and mastering of up to 60 minutes of recorded audio.
  • Extra editing beyond the per-episode scope is billed at 60.00 an hour, as agreed.
  • Retainer: 500.00 received on Oct 28, 2026, and applied to this invoice.

Please quote the invoice number with your payment.

Podcast editing invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Invoice details with payment terms, due date and billing period
Show block for the podcast name and the episode range
Episodes table at a per-episode rate, with delivery dates and a subtotal
Additional editing table for hours beyond the episode scope
Add-ons table for show notes, transcripts and other extras, with a subtotal
"Sales tax, if applicable" rate cell starting at 0%, then "Less: retainer applied" and the amount due
Blank PDF, plus Word and Excel files with a sample month; the Excel file calculates the amounts and totals

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax, total and amount due are formulas too. The amount due is the total minus the retainer applied. The tax rate sits in its own cell, so you can change it.

PODCAST EDITING INVOICE

Editor

Business name:
Example Audio Editing
Address:
61 Example Lane, Sampletown
Phone / email:
[Phone or email]

Invoice details

Invoice no.:
PE-0230
Invoice date:
Nov 30, 2026
Payment terms:
Net 15
Due date:
Dec 15, 2026
Billing period:
Nov 1-30, 2026

Bill to (client)

Company:
Example Media Co.
Attention:
Riley Example
Email:
[Email]

Show

Podcast:
[Show name]
Episodes:
Episodes 41 to 44

Episodes

  • Item: Episode 41: edit, mix and masterAmount: 180.00
    Details:
    Delivered Nov 6, 2026
    Qty:
    1
    Unit:
    episode
    Rate:
    180.00
  • Item: Episode 42: edit, mix and masterAmount: 180.00
    Details:
    Delivered Nov 13, 2026
    Qty:
    1
    Unit:
    episode
    Rate:
    180.00
  • Item: Episode 43: edit, mix and masterAmount: 180.00
    Details:
    Delivered Nov 20, 2026
    Qty:
    1
    Unit:
    episode
    Rate:
    180.00
  • Item: Episode 44: edit, mix and masterAmount: 180.00
    Details:
    Delivered Nov 27, 2026
    Qty:
    1
    Unit:
    episode
    Rate:
    180.00
Episodes subtotal720.00

Additional editing

  • Item: Extra editing: remove crosstalkAmount: 90.00
    Details:
    Episode 43
    Qty:
    1.5
    Unit:
    hour
    Rate:
    60.00

Add-ons

  • Item: Show notesAmount: 140.00
    Details:
    Episodes 41 to 44
    Qty:
    4
    Unit:
    episode
    Rate:
    35.00
  • Item: TranscriptAmount: 100.00
    Details:
    Episodes 41 to 44
    Qty:
    4
    Unit:
    episode
    Rate:
    25.00
Add-ons subtotal240.00
Subtotal
1,050.00
Sales tax, if applicable (0%)
0.00
Total
1,050.00
Less: retainer applied
500.00
Amount due
550.00

How to pay

Accepted methods:
Bank transfer, ACH or check
Account name:
[Account name]
Bank details:
[Bank name, account and routing numbers]
Payment reference:
Invoice PE-0230

Billing notes

  • Each episode includes editing, mixing and mastering of up to 60 minutes of recorded audio.
  • Extra editing beyond the per-episode scope is billed at 60.00 an hour, as agreed.
  • Retainer: 500.00 received on Oct 28, 2026, and applied to this invoice.

Please quote the invoice number with your payment.

Podcast editing invoice

An invoice for podcast editing: episodes at a per-episode rate, extra editing hours at an hourly rate, show notes and transcripts as add-ons, a tax rate cell, the retainer applied and the amount due.

A request for payment — shows the amount due

Download

What a podcast editing invoice covers

A podcast editing invoice bills a show for the episodes you edited in a period, any editing beyond what the episode rate includes, and add-ons such as show notes and transcripts. If the client paid a retainer in advance, it comes off the total, so the amount due is the balance.

What's on the podcast editing invoice

  • Editor: business name, address and phone or email
  • Invoice details: invoice number, invoice date, payment terms, due date and billing period
  • Bill to (client): company, the person to send it to ("Attention") and email
  • Show: the podcast's name and which episodes the invoice covers
  • Episodes: one line per episode at your per-episode rate, with the delivery date in "Details", and an "Episodes subtotal"
  • Additional editing: extra work billed by the hour
  • Add-ons: show notes, transcripts and similar extras, with an "Add-ons subtotal"
  • Totals: "Subtotal", "Sales tax, if applicable" with its rate, "Total", "Less: retainer applied" and "Amount due"
  • How to pay: accepted methods, account name, bank details and a payment reference, with placeholders for your own details
  • Billing notes: what the episode rate covers, your hourly rate for extra editing and the retainer

The sample bills a media company for episodes 41 to 44 of a weekly show in November 2026:

  • 4 episodes edited, mixed and mastered at 180.00 each, 720.00;
  • 1.5 hours of extra editing to remove crosstalk from episode 43 at 60.00 an hour, 90.00;
  • show notes for the 4 episodes at 35.00 each, 140.00, and transcripts at 25.00 each, 100.00.

That's a subtotal and total of 1,050.00 with tax at 0%. Less the 500.00 retainer, 550.00 is due on Net 15 terms, by Dec 15, 2026. The rates are sample figures, not market rates.

Per-episode or hourly pricing

The template does both, in separate tables:

  • Per episode for your standard work. Define what the rate covers. The sample's first billing note says each episode includes "editing, mixing and mastering of up to 60 minutes of recorded audio". A clear scope lets the client compare episodes, and shows when a recording needs more than the rate includes.
  • By the hour for work beyond that scope, such as heavy noise cleanup, crosstalk or a much longer recording. The sample's second note says extra editing "is billed at 60.00 an hour, as agreed". Name the episode and the problem in "Details", so the client can see why the hours were needed.

If you bill everything by the hour instead, use the hourly table alone, or the hourly invoice for dated time entries.

Revisions

How many rounds of changes an episode includes is your business term, so put it in your agreement with the show: for example, one round of client notes per episode, with further changes as extra editing hours. Then the invoice can show any extra rounds as hours on a named episode, rather than a surprise fee. Changes that come from a new recording or a new format, such as a video version, are new work to quote separately.

Show notes, transcripts and other add-ons

Price add-ons per episode, so the client can drop one without changing the rest of the bill. The sample bills show notes at 35.00 and transcripts at 25.00 for each of the 4 episodes. Other extras that fit this table include chapter markers, audiograms or social clips, each on its own line with what it covers.

Retainers

A retainer is an amount the client pays in advance, which you then apply to invoices. The template bills the period's work in full, then takes off the retainer as "Less: retainer applied". The sample's last note records it: "Retainer: 500.00 received on Oct 28, 2026, and applied to this invoice."

How the retainer works is up to you and the client. Settle it in your agreement: whether it's a fixed monthly amount, whether an unused amount carries over, and what happens if the show pauses. To ask for the retainer before the work starts, send a deposit invoice. If the show pays a fixed monthly fee for a set number of hours instead, see the monthly retainer invoice.

Sales tax

The "Sales tax, if applicable" line starts at 0%. In the Excel file it applies to the whole subtotal: episodes, extra editing and add-ons. Whether editing or transcription services are taxable depends on where you work, so check with the tax agency there, set the rate, and change the formula if only some lines are taxable.

How to fill in the template

  1. Add your business details, then the invoice number, invoice date, payment terms, due date and billing period.
  2. Enter the client under "Bill to (client)", and the show and episode range under "Show".
  3. Add a line for each episode, with its delivery date, then any extra editing hours with the episode and reason, then the add-ons.
  4. Set the sales tax rate, or leave it at 0%, and enter any retainer you're applying.
  5. Edit the billing notes, replace the placeholders in "How to pay" with your own details, and send the invoice.

The PDF is a blank form for filling in by hand. The Word and Excel files have the same layout with the sample filled in, for you to overwrite.

In the Excel file:

  • each line amount is "Qty" × "Rate";
  • the episodes and add-ons subtotals, the subtotal, the tax, the total and the amount due are formulas, and the amount due is the total minus the retainer applied;
  • to leave out tax, set its rate to 0%; to leave out the retainer, set it to 0.00. Don't delete those rows, because the totals refer to them;
  • each table has one blank row. For more lines, insert a row inside the table and copy the amount formula into it, then check that the subtotal includes it.

In Word or on the PDF, work out the amounts yourself.

For a general layout rather than a podcast one, see the invoice templates for Word, for Excel, as a PDF, for Google Docs and for Google Sheets, or browse all invoice templates.

Invoicing shows in Billed

In Billed, you can save the services you offer, such as an episode edit or show notes, and pull them into each invoice. Clients can pay online by card or PayPal, and Billed automatically sends payment reminders for unpaid invoices. For a show that pays the same fixed amount every month, recurring invoices are created and sent on the schedule you set.

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What's included in this invoice template

Charge Billed as Sample
Episodes Per episode 4 × 180.00
Extra editing Hours × rate 1.5 × 60.00
Show notes Per episode 4 × 35.00
Transcripts Per episode 4 × 25.00
Retainer Credit 500.00
Left to pay Amount due 550.00

When this isn't for you

To ask for a retainer before the work starts, send a deposit invoice. If you record voice work rather than edit it, the voice-over invoice has session and usage fees. For video shoots and edits, use the videography invoice.

How To Send Invoices With Billed

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2

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3

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Frequently Asked Questions

Common questions about this invoice template.

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