What should a towing invoice include?

Your company details, an invoice number and date, payment terms, a due date and the call number, plus who you're billing and any authorization number. Then the vehicle (year, make and model, VIN, plate), when and where the tow happened and why, each charge with its quantity and rate (hook-up, miles, winching, after-hours call, storage days), any sales tax, the amount due and how to pay.

How is towing mileage charged on this invoice?

As a line of miles × your rate per mile. The sample bills 23 miles at $4.50, counted from pickup to drop-off. Your rate and how you count miles are business terms you set, so say which miles you count in the Details column.

How do I bill storage days?

Add a storage line with the number of days × your daily rate and the dates in Details. The sample's notes give sample terms: storage is charged per calendar day from the day the vehicle arrives until it is released. Storage fees can be limited by rules where you work, so check them before you bill.

Is there a limit on what I can charge for a tow?

Rules on towing and storage charges vary by jurisdiction, including for tows the vehicle owner didn't request. This template doesn't state any limits, so check the rules where you work before you set your rates.

Who should the towing invoice go to?

Whoever is paying: the vehicle owner, a fleet account, a motor club or an insurer. The sample bills a fleet account. If a motor club or insurer pays, ask what it needs and put its reference in the Authorization no. field.

Free Towing Invoice Template

A free invoice for a tow that records the vehicle with a VIN placeholder and the pickup and drop-off locations, then bills a hook-up fee, towing miles at a rate per mile, winching, an after-hours call and storage days, with an optional sales tax rate, as a blank PDF form plus Word and Excel files filled with sample values

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Quick answer:This page has a free towing service invoice. It records the towing company, a call number, the account being billed with an authorization number, the vehicle (year, make and model, a VIN placeholder, plate and fleet unit) and the tow details: date and times, pickup and drop-off locations and the reason for the tow. It bills a hook-up fee and towing miles at a rate per mile, recovery work such as winching and an after-hours call, and storage days at a daily rate, then adds any sales tax from a rate you enter and shows the amount due. Rates and storage terms are business terms you set, and towing and storage charges can be limited by rules where you work. It comes as a blank print-and-fill PDF and as Word and Excel files filled with sample values.

TOWING INVOICE

Towing company

Business name:: Example Towing & Recovery
Address:: 15 Example Service Road, Sampletown
Phone / email:: [Phone or email]
License or permit no.:: [License or permit no., if required where you work]

Invoice details

Invoice no.:: TW-3361
Invoice date:: Nov 12, 2026
Payment terms:: Net 15
Due date:: Nov 27, 2026
Call no.:: D-88214

Bill to (account)

Company:: Example Fleet Leasing LLC
Attention:: Fleet services
Address:: 300 Sample Parkway, Sampletown
Account no.:: FL-1042
Authorization no.:: [Authorization no.]

Vehicle

Year, make and model:: 2021 Example cargo van
VIN:: [VIN]
License plate:: [Plate and state]
Fleet unit no.:: Van 27

Tow details

Date and times:: Nov 10, 2026, dispatched 9:40 p.m., cleared 11:05 p.m.
Pickup location:: Example Highway, mile marker 42, shoulder
Drop-off location:: Example Fleet Service Center, 90 Sample Road, Sampletown
Reason:: Engine would not restart

Towing

Item: Hook-up feeAmount: 95.00
Details:
Light duty, wheel-lift
Qty:
1
Unit:
tow
Rate:
95.00
Item: Towing mileageAmount: 103.50
Details:
Pickup to drop-off
Qty:
23
Unit:
mile
Rate:
4.50

Towing: line items
Item	Details	Qty	Unit	Rate	Amount
Hook-up fee	Light duty, wheel-lift	1	tow	95.00	95.00
Towing mileage	Pickup to drop-off	23	mile	4.50	103.50

Towing subtotal198.50

Recovery and after-hours

Item: WinchingAmount: 75.00
Details:
Van off the soft shoulder
Qty:
0.5
Unit:
hour
Rate:
150.00
Item: After-hours callAmount: 50.00
Details:
Dispatched after 8:00 p.m.
Qty:
1
Unit:
call
Rate:
50.00

Recovery and after-hours: line items
Item	Details	Qty	Unit	Rate	Amount
Winching	Van off the soft shoulder	0.5	hour	150.00	75.00
After-hours call	Dispatched after 8:00 p.m.	1	call	50.00	50.00

Recovery and after-hours subtotal125.00

Storage

Item: Outdoor storageAmount: 70.00
Details:
Nov 10 to Nov 12, 2026
Qty:
2
Unit:
day
Rate:
35.00

Storage: line items
Item	Details	Qty	Unit	Rate	Amount
Outdoor storage	Nov 10 to Nov 12, 2026	2	day	35.00	70.00

Storage subtotal70.00

Subtotal: 393.50
Sales tax, if applicable (0%): 0.00
Amount due: 393.50

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice TW-3361 and call no. D-88214

Tow notes

Requested by Example Fleet Leasing fleet services by phone on Nov 10, 2026.
Sample terms: storage is charged per calendar day from the day the vehicle arrives until it is released.
Towing and storage rates can be limited by rules where you work; check them before you bill.

Please quote the invoice and call numbers with your payment.

Towing service invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Towing company details with a license or permit number placeholder

Invoice number, dates, payment terms and a call number

Bill to (account) with account and authorization numbers

Vehicle: year, make and model, VIN placeholder, plate and fleet unit

Tow details: date and times, pickup and drop-off locations, reason

Towing table: hook-up fee and miles × rate per mile

Recovery and after-hours table: winching by the hour and an after-hours call

Storage days × daily rate, sales tax from a rate cell (Excel) and amount due

Blank one-page PDF to print and fill in; Word and Excel versions with sample values to overwrite

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, tax and amount due are formulas too. The tax rate sits in its own cell, so you can change it.

TOWING INVOICE

Towing company

Business name:: Example Towing & Recovery
Address:: 15 Example Service Road, Sampletown
Phone / email:: [Phone or email]
License or permit no.:: [License or permit no., if required where you work]

Invoice details

Invoice no.:: TW-3361
Invoice date:: Nov 12, 2026
Payment terms:: Net 15
Due date:: Nov 27, 2026
Call no.:: D-88214

Bill to (account)

Company:: Example Fleet Leasing LLC
Attention:: Fleet services
Address:: 300 Sample Parkway, Sampletown
Account no.:: FL-1042
Authorization no.:: [Authorization no.]

Vehicle

Year, make and model:: 2021 Example cargo van
VIN:: [VIN]
License plate:: [Plate and state]
Fleet unit no.:: Van 27

Tow details

Date and times:: Nov 10, 2026, dispatched 9:40 p.m., cleared 11:05 p.m.
Pickup location:: Example Highway, mile marker 42, shoulder
Drop-off location:: Example Fleet Service Center, 90 Sample Road, Sampletown
Reason:: Engine would not restart

Towing

Item: Hook-up feeAmount: 95.00
Details:
Light duty, wheel-lift
Qty:
1
Unit:
tow
Rate:
95.00
Item: Towing mileageAmount: 103.50
Details:
Pickup to drop-off
Qty:
23
Unit:
mile
Rate:
4.50

Towing: line items
Item	Details	Qty	Unit	Rate	Amount
Hook-up fee	Light duty, wheel-lift	1	tow	95.00	95.00
Towing mileage	Pickup to drop-off	23	mile	4.50	103.50

Towing subtotal198.50

Recovery and after-hours

Item: WinchingAmount: 75.00
Details:
Van off the soft shoulder
Qty:
0.5
Unit:
hour
Rate:
150.00
Item: After-hours callAmount: 50.00
Details:
Dispatched after 8:00 p.m.
Qty:
1
Unit:
call
Rate:
50.00

Recovery and after-hours: line items
Item	Details	Qty	Unit	Rate	Amount
Winching	Van off the soft shoulder	0.5	hour	150.00	75.00
After-hours call	Dispatched after 8:00 p.m.	1	call	50.00	50.00

Recovery and after-hours subtotal125.00

Storage

Item: Outdoor storageAmount: 70.00
Details:
Nov 10 to Nov 12, 2026
Qty:
2
Unit:
day
Rate:
35.00

Storage: line items
Item	Details	Qty	Unit	Rate	Amount
Outdoor storage	Nov 10 to Nov 12, 2026	2	day	35.00	70.00

Storage subtotal70.00

Subtotal: 393.50
Sales tax, if applicable (0%): 0.00
Amount due: 393.50

How to pay

Accepted methods:: Bank transfer, ACH or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice TW-3361 and call no. D-88214

Tow notes

Requested by Example Fleet Leasing fleet services by phone on Nov 10, 2026.
Sample terms: storage is charged per calendar day from the day the vehicle arrives until it is released.
Towing and storage rates can be limited by rules where you work; check them before you bill.

Please quote the invoice and call numbers with your payment.

Towing service invoice

An invoice for a tow: the vehicle with a VIN placeholder, the pickup and drop-off locations, a hook-up fee, towing miles at a rate per mile, winching and an after-hours call, storage days at a daily rate, a tax rate cell and the amount due.

A request for payment — shows the amount due

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What this towing invoice is for

This template is for a towing company billing for a tow after the job is done. The sample bills a fleet account for a late-evening tow of a cargo van that wouldn't restart on the highway shoulder: a hook-up, 23 miles to the fleet's service center, some winching to get the van off a soft shoulder, an after-hours call, and two days of storage.

The towing service invoice has:

Towing company: business name, address, phone or email, and License or permit no., with the placeholder "[License or permit no., if required where you work]".
Invoice details: invoice number, invoice date, payment terms, due date and a Call no. for the dispatch.
Bill to (account): company, attention line, address, account number and Authorization no.
Vehicle: year, make and model; VIN, as the placeholder "[VIN]"; license plate; and fleet unit number.
Tow details: date and times (dispatched and cleared), pickup location, drop-off location and the reason for the tow.
Towing: a table with Item, Details, Qty, Unit, Rate and Amount for the hook-up fee and mileage, with a "Towing subtotal".
Recovery and after-hours: the same columns for winching and the after-hours call, with a "Recovery and after-hours subtotal".
Storage: storage days at a daily rate, with a "Storage subtotal".
Totals: Subtotal, "Sales tax, if applicable" and Amount due.
How to pay: accepted methods, placeholders for the account name and bank details, and a payment reference quoting the invoice and call numbers.
Tow notes: who requested the tow and how, the sample storage terms, and a reminder to check the rules where you work.

It comes as three files:

PDF: a one-page blank form to print and fill in by hand, with a blank for the tax percentage.
Word (.docx) and Excel (.xlsx): the same layout filled with sample values for you to overwrite.

In the Excel file, each line's Amount is Qty × Rate rounded to the cent. The Towing table has one empty row; the Recovery and after-hours and Storage tables have no empty rows. The three section subtotals and the Subtotal are formulas. "Sales tax, if applicable" has a rate cell (0% in the sample) applied to the whole Subtotal, and the Amount due is the Subtotal plus the tax. The file's tip says: to leave out the sales tax, set its rate to 0%, and don't delete the rows, because the totals refer to them. In the Word file the tax line shows its rate in the label ("(0%)"), so update both if you change it.

The sample adds up like this:

Towing: hook-up fee $95.00, plus 23 miles × $4.50 = $103.50, for $198.50.
Recovery and after-hours: 0.5 hour of winching × $150.00 = $75.00, plus a $50.00 after-hours call, for $125.00.
Storage: 2 days × $35.00 = $70.00.
Subtotal and amount due: $393.50, with sales tax at 0%. The invoice is dated Nov 12, 2026 on Net 15 terms, so it's due Nov 27, 2026.

These figures only show how the form works. They are not typical or permitted rates.

Describing the vehicle and the tow

Fill in the vehicle so the customer can match the invoice to their records: year, make and model, plate and, for a fleet, the unit number. The VIN is a placeholder; copy it from the vehicle or its paperwork.
Record the tow itself: when you were dispatched and cleared, where you picked the vehicle up, where you dropped it, and why it was towed.
Quote the references the payer uses. The sample bills a fleet account and has an Authorization no. field. If a fleet, motor club or insurer is paying, ask which reference it needs and put it there. The payment reference asks for both the invoice and call numbers.

Hook-up, mileage, recovery and storage

These are business terms you set, and the template doesn't suggest any rates.

Hook-up fee: one line per tow, with the equipment in Details (the sample says "Light duty, wheel-lift").
Mileage: miles × your rate per mile. Say in Details which miles you count; the sample counts "Pickup to drop-off".
Recovery and after-hours: winching by the hour (the sample bills 0.5 hour) and a call-out charge for after-hours work, each on its own line so the customer can see why the job cost more than a standard tow.
Storage: days × your daily rate, with the dates in Details. The sample's notes are marked "Sample terms": storage "is charged per calendar day from the day the vehicle arrives until it is released". Write your own terms on the invoice and in any agreement.

Rules on towing charges

Rules on towing and storage charges vary by jurisdiction. They can limit what you charge for a tow or for storage, and they can treat tows the vehicle owner didn't request differently from ones they did. The sample's notes say: "Towing and storage rates can be limited by rules where you work; check them before you bill." This template doesn't state any limits, so check the rules where you work before you set your rates and send the invoice. The License or permit no. field is a placeholder for the same reason; fill it in if a license or permit number is required where you work.

Sales tax works the same way. Whether towing, recovery or storage is taxable, and at what rate, depends on the rules where you work, so check them and enter the rate.

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What's included in this invoice template

	This invoice	Auto repair invoice	Car rental receipt
For	Towing, recovery and storage	Repairs to a vehicle	A returned rental vehicle
Charges	Hook-up, miles, winching, after-hours, storage days	Parts and labor	Rental charges, taxes, deposit hold
Sent	After the tow	After the repair	When the vehicle is returned

When this isn't for you

If you're quoting a tow before the work, an estimate fits better than an invoice. If a motor club or insurer requires its own billing process, use that. And if your dispatch software already issues invoices, use it so your call records and invoices match.