What should a window cleaning invoice include?

Your business details; the invoice number, date, payment terms, due date and work order number; the customer and service address; the home, the number of windows and the service date; the windows cleaned inside and outside with their rates; screens and tracks; any height surcharge; sales tax if it applies; and the amount due.

How do I price windows on the invoice?

Put the outside and the inside on separate lines, with the number of windows in Qty and your per-window rate. The sample bills 22 windows outside at 6.00 and inside at 5.00, 242.00 in all.

How does the height surcharge work?

It's a percentage in its own rate cell, worked out on the Windows table only. In the sample, 15% of the 242.00 window cleaning is 36.30; the screens and tracks aren't included. For a single-story home, set it to 0%.

How do I bill screens and tracks?

Use the Screens and tracks table, one line for screens and one for tracks and sills, each with a count and a rate. The sample bills 18 screens at 2.50 and tracks on 22 windows at 2.00.

Are there ladder or licensing rules for window cleaners?

That depends on where you work, so check the rules there before you take on upper-floor windows. The template doesn't state any rule.

Which format should I download?

Use the PDF for a blank A4 form to fill in by hand. Use the Word or Excel file to type the invoice: both have the same layout with a sample you overwrite. The Excel file calculates the amounts, subtotals, surcharge, tax and amount due.

Free Window Cleaner Invoice Template

A free window cleaning invoice that prices windows inside and outside at a per-window rate, adds screens and tracks, and applies a height surcharge to the window cleaning only, as a blank PDF form plus Word and Excel files filled with sample values

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Quick answer:This page has a free window cleaning invoice for a window cleaner billing a homeowner. A Windows table bills the outside and inside of the windows at per-window rates, and a Screens and tracks table bills screens and track and sill cleaning. A "Height surcharge on windows" rate cell adds a percentage to the window cleaning only, not to the screens and tracks, and sales tax, if it applies, comes from its own rate cell. A Property block records the home, the number of windows and the service date. Ladder, safety and licensing rules aren't stated; the page says to check the rules where you work. It comes as a blank print-and-fill A4 PDF and as Word and Excel files filled with sample values.

WINDOW CLEANING INVOICE

Window cleaning company

Business name:: Example Clear View Windows
Address:: 6 Example Pane Street, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: WC-0671
Invoice date:: Nov 5, 2026
Payment terms:: Due on completion
Due date:: Nov 5, 2026
Work order no.:: WO-0671

Bill to (customer)

Customer name:: Avery Example
Service address:: 33 Sample Willow Drive, Sampletown
Phone / email:: [Phone or email]

Property

Home:: Two-story house
Windows:: 22 windows, 18 with screens
Service date:: Nov 5, 2026

Windows

Item: Windows, outsideAmount: 132.00
Details:
All 22, ground and upper floor
Qty:
22
Unit:
window
Rate:
6.00
Item: Windows, insideAmount: 110.00
Details:
All 22
Qty:
22
Unit:
window
Rate:
5.00

Windows: line items
Item	Details	Qty	Unit	Rate	Amount
Windows, outside	All 22, ground and upper floor	22	window	6.00	132.00
Windows, inside	All 22	22	window	5.00	110.00

Windows subtotal242.00

Screens and tracks

Item: Screen cleaningAmount: 45.00
Details:
Removed, washed and refitted
Qty:
18
Unit:
screen
Rate:
2.50
Item: Track and sill cleaningAmount: 44.00
Details:
Vacuumed and wiped
Qty:
22
Unit:
window
Rate:
2.00

Screens and tracks: line items
Item	Details	Qty	Unit	Rate	Amount
Screen cleaning	Removed, washed and refitted	18	screen	2.50	45.00
Track and sill cleaning	Vacuumed and wiped	22	window	2.00	44.00

Screens and tracks subtotal89.00

Subtotal: 331.00
Height surcharge on windows (15%): 36.30
Sales tax, if applicable (0%): 0.00
Amount due: 367.30

How to pay

Accepted methods:: Card, bank transfer or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice WC-0671

Service notes

Sample terms: two-story homes have a 15% surcharge on window cleaning.
Screens were removed, washed and refitted.

Please quote the invoice number with your payment.

Window cleaning invoice: sample preview. Download it below.

Key Features

Everything you need in a professional invoice template.

Windows table for the outside and inside at per-window rates

Screens and tracks table for screens and track and sill cleaning

"Height surcharge on windows" rate cell that applies to the window cleaning only

Property block with the home, the window count and the service date

"Sales tax, if applicable" with a rate cell, set to 0% in the sample

Service notes for your surcharge terms

Excel formulas for every amount, the subtotals, the surcharge, the tax and the amount due

Blank 1-page A4 PDF to print and fill in by hand

Download the invoice template

The PDF is a blank invoice to print and fill in by hand. The Word and Excel files contain the sample details shown in the preview, ready for you to replace with your own. In the Excel file, each line amount is a formula: "Qty" × "Rate". The section subtotals, subtotal, fee, tax and amount due are formulas too. The fee and tax rates sit in their own cells, so you can change them.

WINDOW CLEANING INVOICE

Window cleaning company

Business name:: Example Clear View Windows
Address:: 6 Example Pane Street, Sampletown
Phone / email:: [Phone or email]

Invoice details

Invoice no.:: WC-0671
Invoice date:: Nov 5, 2026
Payment terms:: Due on completion
Due date:: Nov 5, 2026
Work order no.:: WO-0671

Bill to (customer)

Customer name:: Avery Example
Service address:: 33 Sample Willow Drive, Sampletown
Phone / email:: [Phone or email]

Property

Home:: Two-story house
Windows:: 22 windows, 18 with screens
Service date:: Nov 5, 2026

Windows

Item: Windows, outsideAmount: 132.00
Details:
All 22, ground and upper floor
Qty:
22
Unit:
window
Rate:
6.00
Item: Windows, insideAmount: 110.00
Details:
All 22
Qty:
22
Unit:
window
Rate:
5.00

Windows: line items
Item	Details	Qty	Unit	Rate	Amount
Windows, outside	All 22, ground and upper floor	22	window	6.00	132.00
Windows, inside	All 22	22	window	5.00	110.00

Windows subtotal242.00

Screens and tracks

Item: Screen cleaningAmount: 45.00
Details:
Removed, washed and refitted
Qty:
18
Unit:
screen
Rate:
2.50
Item: Track and sill cleaningAmount: 44.00
Details:
Vacuumed and wiped
Qty:
22
Unit:
window
Rate:
2.00

Screens and tracks: line items
Item	Details	Qty	Unit	Rate	Amount
Screen cleaning	Removed, washed and refitted	18	screen	2.50	45.00
Track and sill cleaning	Vacuumed and wiped	22	window	2.00	44.00

Screens and tracks subtotal89.00

Subtotal: 331.00
Height surcharge on windows (15%): 36.30
Sales tax, if applicable (0%): 0.00
Amount due: 367.30

How to pay

Accepted methods:: Card, bank transfer or check
Account name:: [Account name]
Bank details:: [Bank name, account and routing numbers]
Payment reference:: Invoice WC-0671

Service notes

Sample terms: two-story homes have a 15% surcharge on window cleaning.
Screens were removed, washed and refitted.

Please quote the invoice number with your payment.

Window cleaning invoice

An invoice for window cleaning: windows inside and outside at a per-window rate, screens and tracks, a height surcharge rate cell on the window cleaning only, a tax rate cell and the amount due.

A request for payment — shows the amount due

Download

What this window cleaner invoice is for

Use this invoice after a window cleaning job priced per window: the outside, the inside, or both, plus screens and tracks. Upper-floor windows take more time and equipment, so the invoice has a height surcharge as a percentage that applies to the window cleaning only.

For other exterior cleaning, these invoices fit better:

the power washing invoice prices surfaces such as a driveway, siding or a deck by the square foot, with sealing as an add-on;
the gutter cleaning invoice prices gutters by the linear foot, with a two-story surcharge rate cell, downspout flushing and gutter guards.

The invoice is titled WINDOW CLEANING INVOICE and has these parts:

Window cleaning company: business name, address, and phone or email.
Invoice details: invoice number, invoice date, payment terms, due date and work order number.
Bill to (customer): customer name, service address, and phone or email.
Property: the home, the windows (how many, and how many have screens) and the service date.
Windows: Item, Details, Qty, Unit, Rate and Amount, with a "Windows subtotal".
Screens and tracks: the same columns, with a "Screens and tracks subtotal".
Totals: Subtotal, "Height surcharge on windows" with its rate, "Sales tax, if applicable" with its rate, and Amount due.
How to pay and Service notes.

Each table has one blank row for another line.

How the sample adds up

The sample is invoice WC-0671 for a two-story house with 22 windows, 18 of them with screens, cleaned on Nov 5, 2026:

Windows: the outside of all 22, ground and upper floor, at 6.00 each, 132.00, and the inside of all 22 at 5.00 each, 110.00, for 242.00.
Screens and tracks: 18 screens removed, washed and refitted at 2.50 each, 45.00, and tracks and sills on 22 windows, vacuumed and wiped, at 2.00 each, 44.00, for 89.00.
Subtotal: 331.00.
Height surcharge on windows: 15% of the 242.00 window cleaning, 36.30. The screens and tracks aren't included.
Sales tax: 0%.
Amount due: 367.30. The terms are "Due on completion", so it's due on Nov 5, 2026.

These figures only show how the form works; they aren't typical rates.

Inside, outside and the height surcharge

Bill the outside and inside of the windows as separate lines, so a customer who wants only the outside cleaned sees one line. Count the windows in Qty and set your per-window rate for each side.

The height surcharge is a rate cell. The sample's notes say "Sample terms: two-story homes have a 15% surcharge on window cleaning." For a single-story home, set the rate to 0%. Because the surcharge is worked out on the Windows table only, adding screens or tracks doesn't change it.

Ladders, safety and licensing

Rules on working at height, ladder use and whether you need a license depend on where you work, so check the rules where you work before you take on upper-floor windows.

Filling in the template

The PDF is a blank form to print and fill in by hand, with blanks for the surcharge and tax percentages. It's sized for A4 paper, so if you print on US Letter, check the scaling setting in your print dialog so the whole page fits. The Word and Excel files have the same layout filled with the sample, for you to overwrite.

In the Excel file:

each line's Amount is Qty × Rate, rounded to the cent;
the Windows and Screens and tracks subtotals and the Subtotal are formulas;
"Height surcharge on windows" is the Windows subtotal × its rate cell (15% in the sample);
"Sales tax, if applicable" is the Subtotal plus the surcharge, × its rate cell (0% in the sample);
Amount due is the Subtotal plus the surcharge plus the tax;
the file's tip says: to leave out "Height surcharge on windows" or "Sales tax, if applicable", set the line's rate to 0%, and don't delete these rows, because the totals refer to them.

Whether window cleaning is taxable depends on where you work, so check the rules there before you set a rate. In the Word file the surcharge and tax lines show their rates in the labels ("(15%)" and "(0%)"), so update them if you change the rates. In Word or on the PDF, work out the amounts yourself.

Invoice templates by format: PDF, Excel, Word, Google Docs and Google Sheets, or browse all invoice templates. Other home service invoice templates: house cleaning and handyman.

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What's included in this invoice template

	This invoice	Power washing	Gutter cleaning
Priced by	Per window, inside and outside	Square foot, per surface	Linear foot
Other tables	Screens and tracks	Sealing	Downspouts, gutter guards
Surcharge rate cell	Height surcharge on windows	None	Two-story surcharge on cleaning

When this isn't for you

If you wash driveways, siding or decks by the square foot, the power washing invoice fits better, and for gutters, use the gutter cleaning invoice. If your field service software already issues invoices, use it so your jobs and invoices match.